Project Assistant

Location: Nepal
Salary: Negotiable
Posted Date: 2016-05-02 Deadline: 2016-05-14
  • Location : Nepal
  • Working Position : Entry Level
  • Qualification Degree : Bachelor's Degree
  • Salary : Negotiable
  • Category : NGO / INGO / Social work
  • Nature : Full Time
Job Description

Project Assistant (SU - 6) NEX project - 2 Positions

Location : Kathmandu, NEPAL
Application Deadline : 14-May-16 (Midnight New York, USA)
Time left : 12d 18h 26m
Additional Category : Governance and Peacebuilding
Type of Contract : Other
Post Level : Other
Languages Required : English  
Starting Date :
(date when the selected candidate is expected to start)
Expected Duration of Assignment : One year with possibility of extension.




UNDP Nepal is working with government agencies, national human rights institutions, and civil society organizations, to implement a Strengthening the Rule of Law and Human Rights Protection System in Nepal Programme (the ROLHR).  The ROLHR Programme aims to ensure that women and vulnerable groups are able to benefit from a protective legal framework and many recent improvements in the field of administration of justice.  The ROLHR will do so through a ‘three pronged’ approach.  First, it will develop the capacity of vulnerable groups to access rule of law institutions and assert and enjoy their rights and entitlements.  Second, it will support rule of law institutions to be more responsive to increased demands for justice service delivery, including in a changed context. Third, it will support the civil society as well as human rights actors, institutions, and media to work together to ensure accountability for justice service delivery.

To strengthen the administration of justice, the ROLHR will support the development of a justice sector reform process, through which rule of law institutions will define their own priorities and identify measures to effectively address them.  The Programme will support justice sector institutions to conduct pilots to identify ‘what is needed’ and ‘what works’, and then to institutionalize successful pilot initiatives throughout Nepal, including through the development of research, planning, monitoring and evaluation capacities.

To strengthen access to justice, the ROLHR will also support: the revision of laws and development of human resource capacities needed to implement penal legislation, anti-gender based violence, caste based discrimination, and corruption legislation; an ‘affirmative action’ law degree scholarship and internship scheme through which vulnerable groups currently not well represented in the legal profession can obtain a law degree and practical work experience; and the development of a relevant, accessible and integrated socio-legal aid scheme, which will provide support to enable vulnerable groups to assert and enjoy their rights in civil and criminal cases, including poverty-reducing entitlements such as inheritance, pensions, education allowances, health and legal services.

The justice sector reform process will be implemented through the Justice Sector Coordination Committee network, to support policy dialogue, strategic planning, research, monitoring and evaluation, and pilot activities to improve the administration of justice across the sector.  It is intended that this component will result in the development of a national strategy for justice sector reform in Nepal, supported by a multi-donor funding mechanism. The Programme will support the Ministry of Law, Justice, and Parliamentary Affairs (MoLJPA) to lead reform of Nepal’s legal aid landscape, towards the establishment of an integrated system which coordinates and regulates relevant, accessible socio-legal aid service provision throughout Nepal.  The ROLHR Programme will support the MoLJCAPA to lead revision of legislation not aligned with the constitution and international human rights instruments to which the Government of Nepal is a State Party.  The Programme will also support the development of the human resource capacities needed to implement those laws.

The Project Assistant will report directly to the Justice Sector Coordinator and will assist the coordinator to plan, implement, monitor and report on programme activities of justice sector components, especially the activities carried out by the districts Justice Sector Coordination Committee (JSCC). The incumbent will be responsible to follow up with Central and District level JSCC staff on regular basis to ensure the effective implementation of JSCC activities in the districts. The incumbent will also be responsible for filing, documentation of relevant documents arrange logistic support for meetings, workshops, seminars and interaction programmes and write minutes, reports of such programme activities.



Duties and Responsibilities

Under the immediate guidance of the Justice Sector Coordinator (JSC) and overall supervision of National Project Manager (NPM), the Programme Assistant will:

  • Assist ROLHR  concerned components  and justice sector team in preparation of annual work plans, quarterly work plans, quarterly and annual progress reports of Justice Sector component;
  • Assist to coordinate with the concerned components and other relevant stakeholders to facilitate effective implementation of the programme activities and the timely achievement of its objectives;
  • Coordinate and communicate for the activities with field level implementing partners;
  • Supporting to draft minutes of the project meeting, concerned component  meeting and other coordination and specific meeting where official minute is required;
  • Carryout the necessary logistic and administrative arrangements for meetings, workshops, seminars, interaction programmes and training activities as per the work plan;
  • Prepare and document the activity completion report of workshops, dialogues, seminars, interaction programmes and training activities;
  • Provide support for procuring air tickets, maintaining travel orders and DSA claims calculation for national staffs;
  • Provide support for archiving of project documents produced by the project;
  • Keeping project activity related files up-to-date on a daily basis including AWP, QWPs, APR, QPRs, activity completion reports, study reports, project documents etc. and archive the old files;
  • Draft routine correspondence on matters concerning project activities and maintain incoming and outgoing mails
  • Maintain up-to-date external contact lists;
  • Assisting to organize field visits in the course of implementation of project activities;
  • Carrying out any other task related to project work as per the requirements of the project.



  • Work prioritization and ability to multitask;
  • Ability to maintain a high level of accuracy, confidentiality concerning financial and employee files;
  • Excellent interpersonal skills;
  • Shares knowledge and experience;
  • Positive, constructive attitude;
  • Ability to work and act under pressure with discretion in politically sensitive environment with a minimum of comfort;
  • Responds positively to critical feedback and differing points of view;
  • Ready to work independently, under tight deadlines;
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
  • Ability to work in a multi-cultural team environment with a positive attitude;
  • Highest standards of integrity, discretion and loyalty.



Required Skills and Experience


  • Completion of Bachelor’s Degree in management, social science or any relevant field.


  • Three years of relevant experience in administration or programme support service;
  • Experience of working with justice sector institutions is preferable;
  • Ability to type in Nepali is an added advantage;

Computer skills:

  • Excellent command of MS Word and MS Excel;
  • MS power points and proficient in use of emails and Internet.


  • Good command of spoken and written Nepali & English.



UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.


Organization Summary

UNDP works in more than 170 countries and territories, helping to achieve the eradication of poverty, and the reduction of inequalities and exclusion. We help countries to develop policies, leadership skills, partnering abilities, institutional capabilities and build resilience in order to sustain development results.

Industry Type NGO / INGO / Social Work
Location Kathmandu
Organization Size 100+
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