Job Description
Scope of Work
1.Ensure effective implementation of procurement and supply chain management for health and non-health products focusing on achievement of the following results:
- Development and/or enhancement of business processes, internal Standard Operating Procedures (SOPs), guidelines and workflows related to procurement and supply management within the PMU, focusing on client orientation and internal controls.
- Leadership on the development and implementation of the PMU’s procurement strategy and workplan for the GF-approved Health Products Action Plan.
- Strengthening the capacity of national staff through tailored training, mentorship, and development initiatives to support long-term sustainability and enable transfer of responsibilities and leadership to the national team.
- Provide strategicA leadership to the PMU’s PSM team, ensuring UNDP is effectively resourced to meet its commitments while promoting diversity, equity, and inclusion, and fostering a culture of organizational excellence.
- Establish strong collaboration with UNDP GHCS and Regional Procurement Advisors, towards efficient and compliant procurement and supply chain management activities.
2. Ensures facilitation of knowledge building and knowledge sharing in the CO/Projects and national partners
- Contributes to information sharing activities with the Global Fund (including Local Fund Agent), the Country Co-ordination Mechanism, the Ministry of Health, other national and provincial stakeholders, SRs, and Sub-sub-Recipients (SSRs), NGOs, other CSOs, communities, technical partners, and UN entities.
- Identifies and helps address national and provincial level capacity development needs in the areas of pharmaceutical management, logistics information management systems, sustainable storage and distribution systems and services for health products; ensures access to appropriate tools and resources in coordination with other donor initiatives.
- Leads on the engagement with the Global Fund PSM Specialist and develops a strong professional relationship based upon mutual trust and respect and support during missions.
- At the end of assignment synthesis of lessons learnt and best practices to contribute to strengthening of national supply chain management incl. national and provincial level capacity development needs in the area of PSM.
3.Build and sustain UNDP’s strategic partnerships on PSM and lab strengthening areas, focusing on achievement of the following results:
- Provides strategic policy and technical advice to national and provincial stakeholders and implementing partners at all stages of the PSM cycle and to the last mile.
- Collaborates with national and provincial stakeholders, NGO Sub-Recipients and other PSM partners on supply planning for health products, with focus on stock and consumption monitoring.
- Provides strategic and technical advice to the National Quantification Committees that facilitates quantifications updates. In addition, helps foster quantification and procurement planning processes at provincial level.
- Develop and maintain strong working relationships with UNDP stakeholders involved in the area of PSM to maximize available expertise and funding sources; prevent duplication.
- Jointly with national laboratory programme and WHO CO facilitates implementation matching laboratory strengthening funding.
- Participate in meetings and technical committees of the Country Coordinating Mechanism (CCM) or the Ministry of Health on PSM-related issues.
4.Ensure GESI sensitivity in all procurement processes undertaken for the GF:
- Ensure compliance of GESI responsive procurement at different stages of procurement.
- Provide strategic advice and guidance on strategic and policy issues to strengthen gender & social inclusion initiatives during procurement cycle.
- Create a safe working environment by developing respectful and safe organizational culture and supporting practices.
- Fully comply with UNDP’s GESI policy and ensure contribute to the zero tolerance for discrimination, harassment, sexual harassment, sexual exploitation, and abuse.
- Collaborate with team members, programme partners, and sub-grantees to ensure safe implementation of programmes at the community level applying Do No Harm approach.
Job Specification
Required Skills and Experience
Minimum Education Requirement
- Advanced University Degree (master’s degree or equivalent) in Public Health, Pharmacy, Procurement, Supply Chain Management, Business Administration, or related field is required. Or
- A first-level university degree (bachelor’s degree) in the areas mentioned above in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree.
- CIPS level 4 is highly desirable for this position and candidates holding this level at the time of application will have a distinct advantage. If the desired certification is not available at the time of recruitment, it should be obtained within one year of recruitment.
- Candidates holding a CIPS certification at Level 2 or 3 at the time of application will have a proportionate advantage. Candidates holding CIPS Level 1 certification shall not have any advantage.
Minimum years of relevant work experience
- A minimum of 5 years (with a master’s degree) or 7 years (with a bachelor’s degree) of progressively responsible experience in leading the procurement function at the national or international level is required.
Required Skills
- Proven experience with advanced computer skills, including the ability to apply existing systems and contribute to process improvements, is required.
Desired Skills
- Working experience and knowledge of procurement within the UN or other international organizations, particularly with GFTAM, is highly desirable.
- Relevant national / international experience in public procurement and supply chain management of health products is highly desirable.
- Work experience in developing countries in general and Southeastern Asia in particular is highly desirable.
- Demonstrated experience in developing and managing effective partnerships with governments in procurement and supply chain management of health products is highly desirable.
- Demonstrated experience in building capacity of national entities in the area of procurement and supply chain management of health products is an asset. Experience in report writing is highly desirable.
- Strong experience of working with ERP packages is desirable.
- Experience in incorporation of GESI provision in procurement and supply chain is desirable.
- Experience of handling complex and high value procurement in international or national organization.
- Experience of UN or UNDP procurement policies and procedures is an asset.
Required Language(s)
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