Job Description
Scope of Work
- Ensures implementation of the operational strategies focusing on achievement of the following results:
- Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control.
- CO Procurement business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in Procurement and Logistics in consultation with the direct supervisor and office management.
2. Organizes procurement processes for CO, NIM/DIM projects and at the request of other Agencies focusing on achievement of the following results:
- Preparation of procurement plans for the office and projects and their implementation monitoring.
- Organization of procurement processes including preparation and conduct of RFQs, ITBs or RFPs, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulations.
- Preparation of Purchase orders and contracts in Quantum, preparation of Recurring Purchase orders for contracting of services, facilitate Suppliers profile creation and upgrading in Quantum.
- Preparation of submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP).
- Implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems.
- Presentation of reports on procurement in the CO.
- Preparation of cost-recovery bills for the procurement services provided by UNDP to other Agencies.
- Implementation of joint procurement processes for the UN Agencies in line with the UN reform.
3. Ensures implementation of sourcing strategy focusing on achievement of the following result:
- Development and update of the rosters of suppliers, implementation of supplier selection and evaluation.
- Establish Long Terms Agreements, as appropriate.
4. Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
- Organization of trainings for the operations/ projects staff on Procurement.
- Synthesis of lessons learnt and best practices in Procurement.
- Sound contributions to knowledge networks and communities of practice.
5. Support commitment to GESI through Procurement Unit:
- Ensure GESI considerations are made in the procurement processes as per UNDP’s Workforce diversity policy.
- Fully comply with UNDP’s GESI policy and zero tolerance for sexual and gender based violence;
- Create a safe working environment by developing respectful and safe organizational culture and supporting practices;
- Collaborate with team members, programme partners, and sub-grantees to ensure safe implementation of programmes at the community level applying Do No Harm approach.
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organisation.
Job Specification
Required Skills and Experience
Minimum Education Requirement
- Completion of Secondary education is required.
- A first-level university degree (bachelor’s degree) in Business or Public Administration or any other relevant areas will be given due consideration, but it is not a requirement.
- CIPS level 2 is highly desirable for this position and candidates holding this level at the time of application will have a distinct advantage. If the desired certification is not available at the time of recruitment, it should be obtained within one year of recruitment. Candidates holding a CIPS certification at any level below at the time of application will have a proportionate advantage.
Minimum years of relevant work experience
- A minimum of 6 years (with secondary education ) or 3 years (with a bachelor’s degree) of relevant progressively responsible procurement or administrative experience is required at the national or international level.
Required skills
- Experience in the usage of computers and office software packages (MS Word, Excel, Powerpoint etc).
Desired skills in addition to the competencies covered in the Competencies section
- Procurement and/ or administrative support experience in the UN or other international organizations or development sector.
- Proven experience of supporting complex and high value procurements
- Knowledge of Contract Management.
- Experience of working in the development projects in the international organizations.
- Experience of handling web based management systems such as ERP
- Advance knowledge and experience of working with automated procurement systems
Required Language(s)
- Fluency in English and Nepali is required.
Apply Instructions
CLICK HERE TO APPLY
This Job is expired. The Company is no longer accepting applications for this position.
