Programme Assistant (M&E)

World Food Programme
Location: Kathmandu
Salary: Negotiable
Posted Date: 2015-03-03 Deadline: 2015-03-15
  • Nos. of Opening : 1
  • Location : Kathmandu
  • Working Position : Entry Level
  • Qualification Degree : Secondary school education
  • Salary : Negotiable
  • Category : NGO / INGO / Social work
  • Nature : Full Time
Job Description

Under the overall supervision of the WFP Nepal Country Director, the DCD/Head of Programme and the direct supervision of the Programme Officer (M&E), the incumbent will be responsible for the following duties:
  • Assist with the preparation of publications and reports, including gathering information written in Nepalese, analyzing Nepalese data and summarizing important information;
  • Complete high quality translation of short reports, press releases, longer publications, presentations, guidelines, training materials and letters from English to Nepalese for external or internal dissemination;
  • Translate Nepalese written reports, newspaper articles and other tests into English from Nepalese for internal purposes;
  • Manage translation process from beginning to end including facilitation of feedback and revision to ensure that the final product is of a high standard;
  • Manage translation process from beginning to end including facilitation of feedback and revision to ensure that the final product is of high standard;
  • Provide support to the M&E team to design, conduct and disseminate case study reports on WFP’s programme impact (CP and Productive safety net)/and also on issues raised in the monitoring reports;
  • Play supportive role to report officer especially on drafting and compiling narrative sections of HQ/OMB and any other report;
  • Compile draft reports and correspond with RB as per the requirement in absences of reports officer;
  • Assist drafting M&E reports as and when required;
  • Perform any other duties as required.

General Requirements:

Further reference is made to the generic TOR for Programme Assistant, GS-5
  • Review requests for cash requirements and initiate remittance action through the WFP Information Systems; draft correspondence pertaining to subsidy and commodity cash requirements to country offices;
  • Prepare periodic projections of commodity requirements/commitments by project and by country based on incoming data from country and regional offices and input data into the WFP Information Systems;
  • Review incoming documentation, identify cargo losses and draft submission to Insurers/Carriers, based on support documents;
  • Review and reconcile a variety of financial and operational reports;
  • Monitor accruals and deposits into banks and approval and utilization of WFP generated funds;
  • Analyse and process requests for a variety of data;
  • Using WFP’s Information Systems, enter new and revised data such as new estimates/budget revisions, insurance claims, funding requests and cost information;
  • Monitor ongoing shipments, pipeline information, insurance claims and other data;
  • Prepare periodic reports, statistical information and tables;
  • Liaise with other units to resolve issues and clarify or obtain additional information;
  • Assist in conducting training of field staff on commodity management, as necessary;
  • Maintain accurate records and files within the field of work;
  • Draft correspondence related to the field of work;
  • Perform other related duties as required.

 

Job Specification

Minimum Qualifications:
  • Education: Secondary school education, preferably supplemented by courses in a field related to WFP programmatic activities.
  • Experience: At least four years of progressively responsible support or secretarial work experience including at least two years in the field of accounting, transport, insurance, statistics, operations or other related field.
  • Knowledge: Experience utilising computers including word processing, spreadsheet and other software packages.  
  • Language Fluency in both spoken and written English and Nepali language.
  • Desirable skills:  Training and/or experience using other WFP software; knowledge of WFP financial regulations and rules, and WFP policies and procedures in the area of work. Fluency in Nepali typing is required.
  • Expected Results: Processing of work and related follow up done under general supervision. Use of own discretion to address unforeseen situations seeking advice from and/or reporting to supervisor as applicable.
  • Critical Success Factors: Ability to spell and write correctly in English; ability to maintain accurate and precise records and to interpret and analyse a variety of data and resolve discrepancies. Ability to work accurately and systematically; to identify and resolve data discrepancies and operational problems. Ability to perform detailed work and to handle a large volume of work quickly and accurately under time constraints. Courtesy, tact and the ability to work effectively with people of different national and cultural background.

 

Apply Instructions

Interested and qualified Nepalese nationals are requested to submit an updated and duly signed UN Personal History form (P.11), available onhttp://www.un.org.np/jobs/locals and from all the WFP offices in Nepal (Kathmandu, Damak, Nepalgunj & Dadeldhura) along with a letter of interest addressed to the Country Representative, WFP Country Office Nepal, Chakupat, Lalitpur, Nepal. The application can be sent either by email at vacancy.nepal@wfp.org or in hard copy in a sealed envelope marking the position “Application for the post of Programme Assistant (M&E)” and coding the VA number in the following address No Later than 16 March 2015.
The Representative,
WFP Nepal Country Office
Chakupat, Patan Dhoka Road
 P.O. Box 107
“Qualified female candidates and candidates from minority groups are especially encouraged to apply”. 
Only short-listed candidates will be invited for a test and an interview.

Organization Summary

The World Food Programme is the food assistance branch of the United Nations and the world's largest humanitarian organization addressing hunger and promoting food security.

Industry Type NGO / INGO / Social Work
Location Kathmandu
Organization Size 1-10
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