Business Support Assistant (Cargo Tracking Assistant)-1(pos)
The Logistics Cluster in Nepal aims to support the efforts of the Government, together with the humanitarian community, for the provision of assistance for affected populations:
Provide logistics coordination through tracking and management of cargo information to enhance predictability, timeliness and efficiency of the emergency response.
A Logistics Cluster cell will be established in Kathmandu, Nepal and other locations to be deterimed with support from the Global Logistics Cluster Support Cell in Rome. The Cluster will coordinate the logistics operation based on priorities set by the Humanitarian Country Team and the Government.
The Logistics Cluster will provide information management and other logistics and common transport services, as required. The Logistics Cluster cell will liaise with the national authorities to facilitate civil-military coordination and interaction for logistics and operational activities.
Under the direct supervision of the Cargo Tracking Team Leader, the incumbent will perform the following duties:
Utilize the Relief Item Tracking Application for capturing NFI and Food data for commodity tracking purposes. Assist the Cargo Tracking Senior Assistant in distributing reporting as required.
Enter agency Service Request Forms (SRFs) in to RITA and provide the relevant updates to their Consignment Statuses as per internal SOPs.
Conduct commodity tracking data filtering in accordance with agreed parameters for ‘pending’, ‘in-stock’, and, ‘releaseed’ (Delivered)’.
Enforce the tracking of a) filtering, b) entering, c) cross-checking process (third party check) (signatures at each stage).
Work with the Cargo Tracking Senior Assistant and the commodity tracking data to provide humanitarian agencies with timely and relevant reports on their consignment status.
Register all data for statistical evidence, including details of all commodities handled and transported under the Logistics Cluster co-ordination by utilizing RITA.
Transport mode should be classified by type (air, rail, road, water) and by name of operator.
Liaise with the Cargo Tracking Senior Assistant (and other actors) for the purpose of filtering / cross-checking data for the system and ensure that cargo documentation is received and updated into the system.
Keep records of the challenges and solutions inherent in the software, as well as the successes and failures of the process for the Tracking System.
Undertake other duties as required.
Inform Agencies and other relevant organizations on commodity tracking processes and reporting procedures.
Education: Completion of Secondary school education.
Experience: Three or more years of experiences in general administrative work.
Knowledge & Skills:
Ability to use standard office equipment such as photocopiers and scanners.
Knowledge of standardized business support work routines and methods.
Knowledge of standard office software packages, eg. Microsoft word.
Uses tact and courtesy to give and receive information with a variety of individuals.
Ability to work deadlines and follow clear instructions.
Fluency in both oral and written communication in the UN language in use at the duty station and in the duty station’s language, if different.
Interested and qualified Nepalese nationals are requested to submit an updated and duly signed UN Personal History form (P.11), available onhttp://www.un.org.np/jobs/locals and from the WFP offices in Nepal (Kathmandu, Nepalgunj, Damak and Dadelhura). The application can be sent either by email to firstname.lastname@example.org or in hard copy in a sealed envelope marking the position “Application for the post of Business Support Assistant (Cargo Tracking Assistant)” and quoting the VA number to the following address No Later than 28 July 2015.
WFP Nepal Country Office
Chakupat, Patan Dhoka Road
P.O. Box 107
“Qualified female candidates and candidates from minority groups are especially encouraged to apply”.
Only short-listed candidates will be invited for a test and an interview.
The organization reserves the right to cancel or postpone the whole recruitment process without providing any reasons whatsoever.
The World Food Programme is the food assistance branch of the United Nations and the world's largest humanitarian organization addressing hunger and promoting food security.