World Food Programme - Recent Job Vacancy Nepal - Management Services Associate (Security & Travel), SCL6

Nos. of Opening : Few
Location : KATHMANDU
Experience : 5 years +
Qualification Degree : Completion of secondary school education. A post-secondary certificate and/or Bachelor’s degree in the related functional area.
Salary : Negotiable
Category : Others
Nature : Contract

Job Description

KEY ACCOUNTABILITIES/RESPONSIBILITIES (not all-inclusive, nor exhaustive):

SECURITY:

Review security threats and risks in detail and compile accurate reports on trends and situations that could adversely impact WFP operations, in order to ensure information is accurately collated and sent to relevant senior staff and the management to support decision making.
Review security related information (e.g. security incidents and events, security support to daily activities, etc.) and use corporate or local information management tools to produce a range of analyses and in-depth reports, to ensure that information is readily available for relevant stakeholders.
Liaise with United Nations Department of Safety and Security (UNDSS) in order to co-ordinate with local administration, security and law enforcement authorities, communities, UN/NGO security staff and other actors, to facilitate access for safe programme delivery and to mitigate potential risks against staff and other resources.
Update the security focal point at the Headquarters/Regional Security Advisor on security developments.
Plan and co-ordinate staff activities during field missions and perform security assessments within the area of responsibility to support safe and effective programme delivery.
Support UNDSS in analyzing security assessment reports following field missions and in presenting detailed recommendations for risk mitigation to support security situation analysis and facilitate decision-making.
Assist in advising the Country Director on security risk management matters and safety issues in compliance with the United Nations Security Management System (UNSMS).
Support the implementation of risk management mitigation measures, including Minimum Operational Security Standards (MOSS) to ensure compliance.
Support the maintenance and management of security equipment and make recommendations to strengthen technology capacity in line with business requirements.
Monitor and ensure that all access control procedures are effective and stringently followed by all staff and visitors, in order to maintain a safe and secure environment.
Support UNDSS in developing recommendations for improving emergency and contingency planning documentation including physical preparations and procedures, to support preparedness for a crisis.
Attend all security meetings and coordinate with security focal points of other UN Agencies as and when required.
Deliver security training to staff and review security training needs in order to develop measures to meet business requirements.

TRAVEL:

Coordinate travel support within the Management Services portfolio to ensure efficient and high-quality service delivery.
Monitor travel related resource needs and assist in identifying new requirements to enhance operational efficiency and cost-effectiveness of services. Review and recommend improvements to travel procedures.
Collate and analyze monthly and yearly travel data and prepare and/or consolidate travel reports to contribute to decision-making and efficient management of resources.
Monitor and process actions concerning travel related procurement, finance and other relevant areas.
Utilise digital tools and technology applications to improve working practices and customer service and effectively adopt new technologies that are introduced at the workplace.
Liaise with third-party travel contractors to enable efficient services and prices for official duty travels as per WFP liability.
Process Trip documents for international air ticket issuance ensuring correct DSAs and process appointment and repatriation travels for consultants.
Participate in the preparation of inter-agency initiatives as part of UN Reform to achieve cost savings and enhancement of service quality.
Train and guide the travel related Business Support Assistants in the area of work ensuring travel objectives are met in line with required standards. Provide orientation to all staff to improve understanding of WFP travel regulations, policies, procedures, processes, standards, and systems.
Contribute to emergency preparedness and response by allocating resources, offering analytics, and providing travel related services.
Act as alternate in absence of Fleet Focal Point.
Perform duties as required.

Job Specification

QUALIFICATIONS & EXPERIENCE REQUIRED:

Education:

Completion of secondary school education. A post-secondary certificate and/or Bachelor’s degree in the related functional area.

Experience:

At least six years of relevant experience in Travel and Security related support services.
Broad knowledge of procedures and systems used in security.
Sound understanding of general travel regulations, policies, procedures, processes, standards and systems.

Desired Skills:

Broad knowledge and understanding of security logistics, security administration, risk assessment and co-ordination with local authorities and local law enforcement agencies.
Ability to manage emergency situations and remain calm.
Attention to detail and constant vigilance in order to promptly detect any breach in security measures.
Ability to interpret information, use judgement and inform supervisors of any incidents which might impact the UNWFP staff and operations.
Excellent communication skills in order to maintain frequent correspondence with both, internal staff and external authorities with regards to security advisories and security incidents.
Willingness to attend security trainings and comply with UNSMS standards.
Sound knowledge of travel related functions gained through relevant technical training or experience.
Ability to monitor and record travel related financial transactions.
Has experience in collating data and preparing reports pertaining to admin portfolio such as travel & fleet.
Has experience in coordinating the work of others and providing guidance and training.
Has experience working with teams across different functional areas.

Languages:

Excellent communication skills in both written and spoken English and Nepali languages.

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Organization Summary

The World Food Programme is the food assistance branch of the United Nations and the world's largest humanitarian organization addressing hunger and promoting food security.

Industry Type NGO / INGO / Social Work

Location Kathmandu

Organization Size 1-10

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Management Services Associate (Security & Travel), SCL6