Logistics Assistant

World Food Programme
Location: Nepal
Salary: Negotiable
Posted Date: 2018-09-18 Deadline: 2018-09-24
  • Location : Nepal
  • Working Position : Entry Level
  • Qualification Degree : Completion of secondary school education. A post-secondary certificate in the related functional area is desirable. Master degree in relevant field – business administration, developmen
  • Salary : Negotiable
  • Category : Logistics / Supply Chain / Procurement
  • Nature : Full Time
Job Description

Qualified FEMALE candidates and candidates from minority groups are strongly encouraged to apply." Only for UN Employees

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide.  The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.  Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

ORGANIZATIONAL CONTEXT

Data Monitoring & Coordination is an important position in the emergency preparedness and response (EPR) Unit, which is responsible for the EPR project. The EPR project is a 3 year-project, with four distinct pillars; (1) Facilities & Equipment, (2) Information and Data Preparedness, (3) Skills and Training, (4) Institutional Strengthening. The incumbent reports to the EPR Project Manager and is responsible to collect EPR related information and data, perform basic analysis and prepare various EPR related project reports. The job holder will work under technical guidance of the WFP M&E and External Relations units.     

JOB PURPOSE

To perform specialized and standardized monitoring of EPR project activities, achievements, outputs, risks and challenges in consultation with WFP’s M&E Unit, provide performance updates to the EPR project manager to support operational decision making and timely submission of progress reports to donors in consultation with the External Relations Unit.

KEY ACCOUNTABILITIES (not all-inclusive)

Under the overall supervision of the Head of Supply Chain & EPR and direct supervision of the EPR Project Manager, the incumbent will be responsible for the following tasks:

Data monitoring (60%):

  1. Collect data on activities, achievements, outputs, risks and challenges from each EPR project pillar, conduct analysis and prepare reports (e.g. resource utilization, project status, performance) in accordance with the project logical framework, WFP corporate guidance and donors’ requirements.
  2. Monitor and update the EPR project annual work plan, milestones, indicators, risk register and contribute to risk analysis and mitigation to recommend improvements to the EPR Project Manager.
  3. Work and exchange information for internal EPR counterparts to support effective collaboration, project implementation and monitoring of ongoing project activities.
  4. Collect, analyze and compile tools and data to prepare the Emergency Preparedness Capacity Index (EPCI), a corporate tool to assess the impact of Government capacity strengthening activities.
  5. Support M&E Unit by preparing WFP’s annual reports (Standard Project Report’s) and ensure a coherent approach to monitoring and evaluation and data analysis.
  6. Maintain all the information in U drive in an appropriate filing system in line with the WFP’s corporate filing procedures.

Reporting (20%)

  1. Liaise with External Relations Unit to ensure a coherent approach to internal and external communication, contribute to press releases, success stories, media events and communication activities as needed.
  2. Prepare EPR project progress reports for Donor(s) (Monthly, Quarterly and Annual Reports) and WFP Corporate reports (e.g. Executive brief, country brief, supply chain bulletin) in coordination with External Relations.
  3. Prepare and disseminate various types of EPR project promotional documents to the donors, Government and other stakeholders.
  4. Update the EPR project communication plan to prepare a clear guideline regarding information management that defines what information is essential for the project, who is responsible to receive and disseminate what and to whom (to the key internal and external stakeholders).

Coordination support (20%)

  1. Assist management and the Civil & Military Coordinator to organize EPR project and other meetings (with government, stakeholders, donors) and prepare & disseminate meeting minutes.
  2. Information management activities in support of WFP’s responsibility as co-lead of the National Logistics Cluster and Logistics Cluster lead (such as cluster meeting minutes, updating contact lists, sit-reps during emergencies).
  3. Support logistics emergency preparedness and response activities including Logistics Capacity Assessments, EPRP and Contingency Plan updates, to support WFP's emergency preparedness and response in emergencies.
  4. Any other duties as and when required by the Emergency Preparedness Project Manager.

General Requirements:

Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable. Master degree in relevant field – business administration, development economics, project management, Supply chain management or communications is desirable.  

Language: Fluency in both oral and written communication in the UN language in use at the duty station and in the duty station’s language, if different.

OTHER SPECIFIC JOB REQUIREMENTS

Knowledge and Skills:

  1. Experience with WFP corporate reporting and monitoring & evaluation systems.
  2. Understands WFP strategic objectives and the link to own work objectives.
  3. Flexibly adapts individual contributions to accommodate changes in direction from supervisors and internal/external changes.
  4. Recognises and shares with team members the ways in which individual contributions relate to WFPs mission
  5. Sets own goals in alignment with WFPs overall operations and is able to communicate this link to others.
  6. Participates in accomplishing team activities and goals in the face of challenging circumstances
  7. Makes rational decisions about individual activities when faced with uncertain circumstances, including in times of ambiguity regarding information or manager direction.
  8. Portrays an informed and professional demeanour toward internal and external partners and stakeholders
  9. Provides operational support on analyses and assessments that quantifies and demonstrates WFPs unique value as a partner.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

  • Minimum of three years work experience in M&E or information managment & reporting. Additional experience with Data Monitoring & Reporting and Coordination is desirable. 
  • Experience using corporate systems to monitor ongoing shipments, pipeline information, insurance claims, and food stock.
  • Experience analysing data (on commodities, funds, etc.) and drafting reports.
  • Experience in measuring service providers’ performance against set KPIs.
  • Experience in assisting the preparation of contract documentation.
  • Experience in providing technical business support in corporate systems.


How to Apply:

Only candidates meeting the above requirements are requested to submit an online application by 24 September 2018.

To apply, please visit http://www1.wfp.org/careers/job-openings

External Link: Logistic Assistant

Candidates are requested to Create an account in system before applying. Candidate's UN Personal Histoty Form (P11), curriculum vitae (CV) and applications will be registered allowing profile updates, apply for a job through wfp career website.

Only short-listed candidates will be contacted.

The organization reserves the right to cancel or postpone the whole recruitment process without providing any reasons whatsoever.

No telephone enquiries will be entertained.

Female applicants and qualified applicants from developing countries are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

 

Organization Summary

The World Food Programme is the food assistance branch of the United Nations and the world's largest humanitarian organization addressing hunger and promoting food security.

Industry Type NGO / INGO / Social Work
Location Kathmandu
Organization Size 1-10
Active Jobs By World Food Programme

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