Administrative and Finance Coordinator ( 1 Position-Based in Tanahun): As a member of the ReCoVER team and Project Management Team (PMT-ReCoVER) you will provide strategic guidance to the project team and coordinate and oversee operational functions - Finance, Human Resources (HR), Logistics, Procurement, Administration, Information and Communication Technology (ICT) and Audit - in support of the Catholic Relief Services’ (CRS) mission to serve the poor and vulnerable in the CRS field office. You will coordinate and facilitate the identification and resolution of any risk and compliance issues related to sub-recipient compliance, adhering to CRS policies, local laws, and donor regulations to assist ensuring effective delivery of high-quality programming to the poor and vulnerable. Your coordination skills and guidance will help reduce risk to staff, to the effectiveness of our programming and to the people we serve through the application of the principles of stewardship, integrity, transparency, and accountability.
Roles and Key Job Responsibilities:
Coordinate operations functions – systems, processes and staffing – that meet CRS’ standards, donor requirements, and local regulations and support high-quality programming.
Coordinate and monitor day-to-day operations to ensure support services are delivered with high-quality in an efficient manner. Identify and help address challenges that affect the proper stewardship and optimal utilization of program assets and resources (financial, human, and material). Proactively manage security and mitigate security risks.
Effectively manage talent and supervise. Manage team dynamics and staff well-being. Provide coaching, strategically tailor individual development plans, and complete performance management for direct reports. Monitor and assess performance to ensure adequate capacity for successful support of high-quality programming.
Adherence to HR systems, policies and practices that support a high-performance culture, staff development and retention. Help assure quality personnel administration and a work environment that truly reflects the agency’s guiding principles.
Coordinate CRS and partner compliance with agency and donor requirements and local laws and regulations through periodic systems checks, review and assessment of operations policies and procedures. Coordinate response to issues that emerge from internal and external audits as well as GoN.
Monitor disbursement/receipt schedules, alert relevant staff of due payments/liquidations, and maintain appropriate communication and follow-up to facilitate timeliness of financial resource management.
Prepare various, periodic and ad hoc financial reports, as needed, and perform variance analyses to assist with decision-making and proper management of financial resources.
Perform assigned treasury (cash payment/receipt, cash forecast, etc.) duties, as long as segregation of duties is ensured.
Prepare accurate reporting procedures and timely submission of reports to relevant stakeholders (CP managers, Regional Office, HQ/Finance, donors, local government entities).
Lead monitoring, implementation and evaluation of subrecipient financial management policy (SRFMP) and strengthen capacity of partner in financial accounting and transactions. Contribute to relevant components of institutional capacity strengthening plans for CRS and partners in managing risk and strengthening internal control systems and processes.
Serve as liaison and support external and Government of Nepal audits. Coordinate action plans to close out audit findings.
Help to share information with subrecipients and staff on financial accounting policies and procedural compliance issues.
Assist budget manager in financial management such as monitoring report i.e. BCR review, budget review, costing.
Education and Experience
Bachelor’s degree in Accounting, Finance, Economics, Business Administration with courses in accounting, or a qualification in accounting (CPA/ACCA or equivalent). Masters would be a plus.
Minimum of 5 years work experience, ideally with an international organization, with progressive responsibility in operations and/or programming. At least 3 of these years entailing audit, compliance or risk management experience.
Knowledge of audit standards and compliance regulations.
Knowledge of data analytics techniques and process performance improvement leading practices.
Familiarity with the relevant public donors’ regulations will be a plus.
Proficient in Excel and experience with Word and PowerPoint. Knowledge of Insight financial accounting package or similar financial reporting software will be a plus.
Experience working with CRS/partners and having two-wheeler driving license will be a plus.
Candidates with GESI diversity is a plus, including gender (female, other); marginalized groups; persons with disability; and, origin from geographically marginalized location
Local expertise w/ permanent address in project district and local language competency is a plus.
Only short-listed applicants will be contacted. Reimbursement for lodging and transportation will be provided for the shortlisted candidates who travel from outside of Kathmandu Valley for written test and interview. Until further notice CRS will be following COVID-19 prevention protocols outlined in CRS global guidance, including limiting travel to mission-critical movement only, and using all WHO and Gov’t of Nepal- suggested prevention measures for travel and in-person meetings.
To apply for this position click here .