Position: Finance Coordinator - (210004ZP)
Required No. (s): 1 (Nepali Citizens only)
Contract length: Short term (6 Month – Maternity Cover)
Location: Based in Surkhet, MFWFO
Save the Children is the leading independent organization for children. We save children’s lives; we fight for their rights; we help them fulfil their potential. We work together, with our partners from civil societies and government, to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives. We reached approximately two million populations and invests over 40 million US dollars annually to reach more children than ever before, through programs in Health, Nutrition, Education, Protection and Child Rights and Governance, Livelihood, HIV and AIDS, and Humanitarian crises.
To ensure Partner NGOs financial reports are accurate, timely submitted accounted at system accordingly. Reconcile all the partner Expenditure between two organization and provide guidance. Prepare capacity building plan for partner NGOs staff and execute accordingly. Coordinate other finance team members and prepare plans for partner monitoring based on RBM. Frequently coordinate with Budget Holders and partner and SCI field office partner team. Prepare the Sub Award agreement/amendment of partner NGOs. The position holder requires managing and supervising the subordinates.
Key Responsibilities:
Prepare capacity building plan for Partner finance staff.
Prepare Fund utilization statement of partner each month and send to country office each month while requesting fund to partners.
Ensure all the expenditure of PNGO & SCI reconcile and update accordingly.
Ensure & perform single account reconciliation at Agresso.
Make necessary plan to support PNGO monitoring & Voucher verification plan based on Risk Matrix.
Ensure Proper cash management to run Field Office & Partner Office.
Reconcile balance sheet items under Agresso of Nepalgunj cost centre.
Ensure all the finance documents are in proper place with innovative documentation.
Ensure compliance of local laws and donor requirements of field offices and partners of the region
Timely payments of vendor’s bills and settlement of advance, liabilities and receivables etc and reconcile periodically.
Support to prepare (Master Budget) annual budget and prepare revision budget on quarterly basis.
Monitor and report budget vs. actual to Budget Holders & Program Manager on monthly/quarterly basis.
Submit monthly / quarterly / annual financial report to country office within set time and prescribed format.
Ensure the financial management system is in accordance with Donor’s & HO guidelines, International & National Accounting Standards.
Schedule NGOs visit, review system, and assist in capacity building of partners through coaching/training/orientation/reviewing documents/updating new policies etc.
Review monthly financial report of NGOs, summarize the transactions to enter on Agresso, provide corrective feedback with monthly reconciliations.
Supervisions & Support to Roving Finance Officer for smooth voucher verification of partners.
Ensure audit recommendations are timely response and regular follow up for not to repeat of Partner & regional office.
As per priorities and requirements of organization and as authority delegated by line Manager.
Updating staff about new changes in the policies of field office.
Make necessary payment to Global Fund staff reviewing all documents/send all relevant documents to Global Fund, Kathmandu to reimburse from there.
To ensure either the Field Office operation expenses has been charged on Fair Share Basis or not in different SoF.
Give innovative idea on documentations/reporting formats & reviewing documents of partner NGOs. Supporting Save the Children's full spectrum mandate.
Ensure the Field Office working environment has addressed good culture/openness is always there and sharing/updating are being weekly/monthly basis.
Ensure monthly financial reports submitted by partners are accurate and correspond with the narrative reports.
Provide technical support to Partner NGO on physical verification, procurement committee, FAMAS Software.
Any other tasks given by line manager.
Qualifications and experience
Master’s degree in Business Studies or equivalent in related field
Minimum of 3 years (2 years for GSI group*) of working experiences in related field
*GSI group include Female, Dalit, Madhesi, People with Disabilities and other indigenous/minorities.
Please apply using a cover letter and up-to-date CV as a single document. Please also include details of your current remuneration and salary expectations.
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse. All employees are expected to carry out their duties in accordance with our global anti-harassment policy. Save the Children does not charge a fee at any stage of the recruitment process.
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