Job Description
Organizational unit: LWF Nepal / Humanitarian Program
Position title: Humanitarian Project Operation Lead
(Education and SGBV sector lead)
Grade and step: Grade 9
Duty station: Kathmandu with frequent visit to project sites
Reports to: Humanitarian Program Coordinator
Duration: Yearly contract with possibility of extension
1. Background:
Under the overall guidance and supervision of Humanitarian Program Coordinator, the Humanitarian Project Operation Lead will be responsible to manage and lead the Humanitarian Project Unit in Kathmandu for quality and accountable implementation of project plan; liaison and coordination with provincial and local governments and organize advocacy events following Organizational strategies, policies, guidelines and plans (PPA). Humanitarian Project Operation Lead shall also work closely with LWF Nepal programmatic leaders and functional heads and successfully carry out following tasks:
2. General:
- Familiarize with human rights guaranteed by Nepal constitutions, laws and bylaws and international legal instruments (conventions and covenants and guiding principles)
- Familiarize and work in accordance with the Vision, Mission, Values, Principles, and Objectives of LWF Nepal as Humanitarian and Development Organization.
- Familiarize with and obey LWF and support Agencies Data Protection Policy.
- Be free from the political influence of any parties and the political activities.
- Strictly abide by the LWF Nepal Code of Conduct, Code of Ethics, PSEAH, Child Protection Policy, Complaint Response Mechanism etc.
- Lobby and advocate with federal, provincial and local governments; and humanitarian and development partners to include venerable communities in sectoral program, plan and policy provisions
- Contribute for resource mobilization by preparing concept notes, project documents and budget.
3. Specific:
Program Management
- Take responsibility of smooth operation of Humanitarian project in Kathmandu.
- Prepare Detail Implementation Plan (DIP) and budget within the framework of LWF Nepal planning guidelines.
- Conduct quarterly review of the project in line with approved DIP, project documents and budget
- Conduct regular assessment on the status of project beneficiaries for the necessary program design.
- Produce and ensure that event, monthly, quarterly, mid-year and annual reports (narrative and financial) and work plan are prepared and submitted to support Agencies within the deadline.
- Ensure proper utilization of funds in the project.
- Ensure that financial and programmatic compliances are met while providing support to project beneficiaries.
- Assist and ensure proper management and monitoring of planned activities.
- Maintain good functional coordination/relationship with donors, stakeholders and implementing partner.
- Monitor the status of implementation of the planned activities vs. budget expenditure and keep updated to the management of LWF Nepal.
- Take initiative in building capacities of staff of LWF and Implementing Partners to accomplish desired results.
- Take lead of education and SGBV sectors in Kathmandu and eastern Nepal
- Establish, institutionalize and roll out complaint response mechanism at office and in work sites.
Procurement and Asset Management
- Regularly identify needs of the project, especially on health, livelihood, education and protection.
- Liaise with vendors/suppliers; oversee the smooth delivery and distribution of goods/services as per demand/estimate, collection of bills and coordinate with finance department of LWF for timely payment.
- Ensure proper distribution of NFI, subsistence and other allowances if any.
- Prepare and update inventory list of the project assets
- Prepare the Annual Procurement Plan in consultation with the procurement officer of LWF Nepal country office by preparing the annul inventory and asset management plan.
Fund Raising and Resource Mobilization
- Assist LWF Nepal management to develop concept notes, project proposals for raising funds.
- Establish linkage with potential donors, share ideas and inform to the senior management team members.
- Establish mechanism and motivate implementing partners and community institutions to generate and mobilize resources locally in order to pave path for sustainability.
Human Resource Management and Development
- Supervise project staffs, conduct their performance appraisal and provide timely feedback on their performance.
- Conduct staff development needs assessment in collaboration with LWF Nepal Human Resources Officer and plan for enhancing level of competencies up to the expected standards.
4. Coordination and Networking
- Attend donor/support agency meetings when needed.
- Articulate LWF Nepal's mandate to the donors, government officials, implementing partners and represent LWF Nepal as and when required.
- Maintain operational relationship with provincial and local governments, CBOs at project districts;
- Coordinate with host community, local government, Support Agencies and other Stakeholders;
- Attend government, humanitarian and development partners/forum meetings and advocate to mainstream venerable communities in their sectoral plan and policy provisions.
- Represent LWF Nepal in the national and district level meetings, workshops, missions and other relevant events.
5. Planning, monitoring, documentation and reporting
- Monitor the policy provisions and changed context and annual/periodic plan and budget of enterprise and employment components.
- Carry out systemic monitoring of field level following agreed performance indicator.
- Maintain project record/database as per donor/support organizations requirement.
- Prepare and submit event, weekly and monthly reports following donor/support organizations requirement.
- Contribute in preparing quarterly, half-yearly and annual reports following donor/support organizations requirement.
- Plan and coordinate project reviews, evaluations to be conducted internally or externally as required by the project
- Organize and facilitate monthly/quarterly regional program coordination, review and reflection meetings, draw learning and document outcome and impact of the work.
6. Others
- Represent LWF Nepal in AIN working groups, humanitarian clusters and another forum meeting when needed.
- Carry out other duties assigned/requested by the Humanitarian Program Coordinator and/or LWF Nepal Management.
Job Specification
Required Qualification, Skills and Competencies:
- At least Master degree in Social Science or Development Studies or any other relevant academic discipline with 3 years of relevant experiences in or Bachelor Degree with 5 years of relevant experiences in Humanitarian response;
- Proven experience on networking, lobby and advocacy.
- Ability to manage team independently and effectively.
- Proven experience on Program Cycle Management
- Coordination and linkage development with project stake holders and Local/ Provincial Governments.
- Working knowledge of GESI, SGVB and Education system in Nepal.
- Proficient basic computer skill including MS Word, Excel, email.
- Proficiency in written and spoken English
- Good interpersonal and networking skills
- Ability to work under minimal supervision, with multiple deadlines and irregular working hours
- Willingness to take multiple roles
- Valid driving license of two wheeler
- Excellent facilitation skills
High level of organizational integrity
Note: The job description is subject to revision as per the requirement of LWF Nepal.
Apply Instructions
Result oriented Nepalese individual candidates are requested to submit the CV along with the interest letter to Human Resource Department at recruitment.nepal@lutheranworld.org by 13 January 2021.
Qualified female candidates and candidates from Dalit, disadvantaged and socially excluded group are strongly encouraged to apply. Only shortlisted candidates will be notified for selection process. Canvassing shall lead to automatic disqualification. Telephone enquiries will not be entertained.
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