ECA Coordinator

Gems HS School
Location: Nepal
Salary: Negotiable
Posted Date: 2018-02-02 Deadline: 2018-02-16
  • Location : Nepal
  • Working Position : Entry Level
  • Qualification Degree : Graduate in any discipline.
  • Salary : Negotiable
  • Category : Teaching / Education
  • Nature : Full Time
Job Description

Reports to : College Head


  • Graduate in any discipline.
  • Must have an all-round ability to organize, plan, conduct and host programmes for college students.

Duties and Responsibility:

  • Preparing a timeline of events to take place in the current academic session, for better planning and execution of events, including but not limited to events such as students orientation, parents orientation, welcome and farewell programmes, graduation day, youth Fest, domestic and international tours, sporting events, music events, etc
  • Preparing routine for various co-curricular and extracurricular activities (ECA) class for the entire academic session.
  • ECA class division as per the interest of students, monitoring of ECA classes and checking the attendance, ECA syllabus and ECA instructors, crass performance.
  • Maintaining the attendance register of ECA instructors and the students enrolled in the ECA class and crosschecking with the class register to find any defaulters.
  • Assisting in preparing the salary statement of ECA instructors with HR regarding their pay roll by submitting accurate attendance records of the instructors.
  • Updating the official Facebook page of GEMS Institute of Higher Education of latest happenings, using formal and appropriate language.
  • Sorting the students proportionately into four different houses: Garnet, Emerald, Moonstone and Sapphire.
  • Planning and organizing intra-college, inter-college and inter-house sports and extracurricular activities and competitions.
  • Formation of Student council body, conducting elections for class Representative, House Representative and Batch president through student and staff voting.
  • Preparing the financial statement of every program organized and report to the finance department.
  • Planning and organizing community service, social campaign and charity programs.
  • Planning and organizing field trips, excursion (domestic and foreign), adventurous trips such as trekking, hiking, rafting, cycling etc. (note: an element of service/volunteering/education must be present in any trip)
  • seek prior approval from higher authorities before planning and executing new events or proposals.
  • supervising the Literary club and IT club in order to publish the college Newsletter and annual magazine.
  • Maintaining discipline and code of conduct inside the college premises.
  • Maintaining the record of all students regarding their involvement and achievement in ECA classes and other related events.
  • Encouraging the students to take part in the Duke of Edinburg Award (DofE) and support them with necessary guidance.
  • Timely follow up with the DofE Award Leaders to ensure that they are in close coordination with the DofE assessors.
  • Coordinating with the concerned DofE Award Leaders and prepare the necessary paper work and recommendation for the, Duke of Edinburg Award.
  • Timely correspondence with the Transportation In-charge so as to ensure provision of transport is arranged prior to an event.
  • Anchoring in the College Functions and Programs.
  • Pre and post reporting about every plan in action to the College Head and work as per the advices and instructions given.
  • To observe at least one class of each ECA per month and to make report on the performance, achievements and drawbacks of the ECA team'
  • To observe and ensure that the given ECA curriculum is being followed and progress is constantly tracked.
  • To ensure that all ECA instructors are present during parent-teacher meetings and to update the parents about ECA.
  • Have at least one meeting with all ECA instructors per month and to report the minutes to the college management.
  • To maintain a duty record file of all ECA instructors along with the list of materials that has been handed over to the instructors.
  • To keep stock and check the condition of all ECA equipment and to prepare purchase order accordingly on a terminal basis.
  • To foster an environment for all ECA activities to run smoothly and in accordance with the GIHE rules and regulations as guided by the GIHE code of conduct.

Apply Instructions

Salary no bar for suitable candidates.

Interested candidates may visit our website and download and send the completed employee application form along with copies of credentials, a passport size photo and a letter of intent to the Director at latest by 16th February, 2018.

Download Employee Application Form

This Job is expired. The Company is no longer accepting applications for this position.

Organization Summary

GEMS Institute of Higher Education, the higher section of Graded English Medium School (GEMS), was established in 2008 with the prime objective of providing higher level education from Pre-university to Masters level degree courses. Currently, we offer GCE A Level, a prestigious degree programme of the Cambridge University, the UK and Plus 2 in Science under the affiliation with Higher Secondary Education Board (HSEB), Nepal. We also offer Bachelor of Science (BS) programme under the affiliation with Angeles University Foundation (AUF), the Philippines. The BS degree is a pre-requisite course for Doctor of Medicine (MD) in the Philippines. Our students join Angeles University for MD upon completion of BS with us.

The higher education facilities are located within the campus of the main complex of the high school at Khumaltar, Dhapakhel, which is 1.5 kilometer away from Sat Dobato, Lalitpur.

Industry Type Education - School & College
Location Dhapakhel, Lalitpur
Organization Size 50-100
Active Jobs By Gems HS School