Finance & Administrative Coordinator

Habitat for Humanity
Location: Biratnagar
Salary:As Per Organization's Rule
Posted Date: 2020-03-04 Deadline: 2020-03-11
  • Location : Biratnagar
  • Qualification Degree : Bachelor's Degree
  • Salary : As Per Organization's Rule
  • Category : Finance / Administration
  • Nature : Full Time
Job Description

Position: Finance & Administrative Coordinator
No. of vacancies: 1 (One)
Date of Announcement: March 4, 2020
Duration: Through December 2020 (Extendable if funding and need permits)

Location: Habitat Field Office (HFO) East, Biratnagar

Reports to: Program Manager and technically to Sr. Finance Manager in Center Office Field Visits: Frequent travel to project areas

Core Function: The Finance and Admin Coordinator coordinates and facilitates accounting transactions, including the accuracy of the expenditure coding for the Habitat Field Office East. This position will track financial expenditure against project progress in collaboration with the Program Manager and provide technical and management support to Habitat partners organizations. This position will also lead, manage and supervise the administrative functions of the field office under the guidance of the Program Manager.

Duties and Responsibilities:

Finance Functions

  • Maintain and update all financial records of HFO East Office systematically, update them in “SUN software system” regularly.
  • Keep records of expenses of HFO office, review bills and make payments to parties ensuring all financial policies and procedures of Habitat Nepal are followed.
  • Support Program Manager for resource allocation, budget preparation and budget management, send fund transfer request and expenses settlement.
  • Maintain proper cash control and maintain monthly bank and cash reconciliation statement to ensure that the cash and bank reconciliation statements are accurate and reconciles with the records.
  • Be responsible for the banking transactions (for all deposits and payments).
  • Lead the monthly budget Vs actual monitoring meeting in HFO East. Be responsible for the cash flow management and requests to Kathmandu finance for the release of funds.
  • Support the Finance Manager at central office in preparation of monthly, quarterly and other periodic financial reports.
  • Coordinate with Finance Manager at central office for sound financial management of HFO East.

Administration Functions

  • Work as focal point of administration related works of HFO East office and execute the procurement process and logistic arrangements.
  • Provide supervision and oversight to reporting staff including performance, planning, goal setting, monitoring, feedback, evaluation and development
  • Work as focal point of safety and security related issues of HFO East office. Receive and collect safety and security situation of the eastern region through various sources such as AIN network and Habitat Center Office, update HFO staff on safety and security related issues.
  • Maintain attendance record, daily movement and record field visit of HFO staff.
  • Ensure that all the office related cost, such as Telephone, Internet, Electricity etc. are paid in time.
  • Lead on financial transaction of Global Village (GV) management in East. Keep record of GV team related expenses and make payments. Partner Management
  • Periodic review of the financial transactions, including the documentation of the partner NGOs
  • Review the financial reports submitted by the partner NGOs before sending it over to Kathmandu Finance department each month
  • Review the funds request received from the partners and submit it to Kathmandu Finance department for funds transfers
  • Capacity building of the partner NGO’s staff through mentoring, coaching and training
  • Establish and maintain effective working relationship with the supervisor, peers and the partners
  • Other related duties as assigned by supervisor.

Knowledge and Skills:

  • Proficiency in Microsoft Office & accounting software such as SunSystem and FAMAS
  • Fluency in oral and written English & Nepali.
  • Excellent communication and presentation skills.

Education Qualification, Professional Experience:

  • Bachelor’s Degree in Finance, Economics, Business or related field. A Master’s degree is preferred.
  • At least 5 years of experience in related field in development sector.

Apply Instructions

How to Apply: Interested candidates are encouraged to apply with an updated resume and application letter mentioning expected monthly gross salary.

Please indicate the position applied in subject of the email and send it by March 11, 2019 addressed to:

Human Resource Department,

Habitat for Humanity International, Nepal.


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Habitat for Humanity International Nepal is an equal opportunity organization. Women, persons with disabilities, marginalized and disadvantage communities and local candidates are encouraged to apply.

Only shortlisted candidates will be contacted for further steps in recruitment. Habitat for Humanity International Nepal reserves the right to accept or reject any applications without assigning any reasons whatsoever.

This Job is expired. The Company is no longer accepting applications for this position.

Organization Summary

Habitat for Humanity started working in Nepal since 1997. In the eight years till 2005, Habitat for Humanity Nepal has helped 830 families to build decent homes in the districts of Kailali, Surkhet, Kaski, Chitwan and Jhapa. To increase its impact, HFH Nepal began to leverage on partnerships with non-governmental organizations, microfinance institutions, and village lending and saving groups. Driven by the overall vision of the organization, the Meaningful Life through Housing Campaign was launched in July 2011. Through the campaign, HFH Nepal aims to develop a people-driven and community-owned methodology to address the need for decent housing in a sustainable and viable way. Programs are largely focused on rural housing in eastern and western Nepal.

In June 2011, HFH Nepal celebrated its 10,000th family served and by the fiscal year ended 30 June 2014 more than 54,000 families were helped. The momentum continued until Nepal was hit by two major earthquakes on 25 April and 12 May, 2015.

The earthquakes, in April and May of 2015, destroyed and damaged more than 880,000 houses killing over 8,000 people. HFH Nepal’s disaster response included rubble removal with the help of local volunteers, distribution of temporary shelter kits and water backpacks for the affected families to enable survivors’ to fetch and store water. Through generous funding, HFH Nepal is helping affected families by providing technical assistance in conducting safety assessment of the damaged houses and distribution of winterization kits to the affected families to protect against the cold weather.

Through the Build Nepal strategy, Habitat Nepal is committed to building homes and hope in both disaster-affected and non-affected areas across the country.

Industry Type NGO / INGO / Social Work
Location Dhumbarahi Marg, Kathmandu
Organization Size 1-10
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