Job Title: Head of Business Administration, Swisscontact Nepal.
Supervisor: Country Director, Swisscontact Nepal
The Head of Business Administration is expected to take charge of the overall management of the administration and finance matters of Swisscontact Nepal and reports directly to the Country Director. Key responsibilities are as follows:
Lead, direct, and oversee administrative and financial activities to ensure and increase operational efficiency;
Review, establish, introduce administrative and financial policies, procedures and tools and ensure compliance;
Analyse and measure organizational achievements and determine areas needing performance and cost-optimization;
Participate in determining staffing requirements, hiring of new employees, performance reviews and oversee personnel processes;
Ensure projects are started and closed properly;
Ensure projects are supported in administrative and finance related matters on a day-to-day basis;
Participate in project monitoring to ensure their efficient and effective financial management;
Ensure analyses of the local context to ensure that all operations follow the legal requirements of the country;
Maintain good relations with vendors, partners and relevant government agencies;
Ensure security protocols are in place to anticipate and deal with emergency and security situations; and
Support Swisscontact Nepal with other relevant issues required and as mutually agreed with Country Director.
Ensure management of financial and audit processes for Swisscontact ensuring that all audit and Swisscontact financial standards are met;
Develop and maintain overall administrative and financial procedures;
Ensure production of annual budget, budget reforecast data and monitor monthly variances;
Ensure sound internal control system including cash handling, recording, and reporting;
Conduct monthly variance analyses and developing gap closure plans.
Develop and maintain sound and current financial management systems and written procedures;
Oversee Swisscontact Nepal’s cash flow and forecasting;
Ensure preparation of financial reports and analyses for management;
Ensure proper and adequate insurance coverage (i.e. property, liability, etc.) and management;
Oversee the fixed asset system, by coordinating periodic inventories;
Effectively communicate and present the critical financial and administrative matters to Director South Asia; and
Perform other tasks consistent with the goals and objectives of this position.
Manage all office facilities;
Provide administrative support to management and project teams; and
Manage relationships with all suppliers as required
Develop and implement procurement procedures and policy;
Prepare, review and negotiate vendor and subordinate contracts;
Ensure contract compliance among vendors;
Maintain contract inventories and submit required reports; and
Monitor changes in funding availability.
Develop and maintain sound and current human resource system, including written policies and procedures;
Develop and oversee Swisscontact Nepal wide payroll and benefits administration, ensuring accurate and timely payroll disbursements;
Conduct performance evaluation of administrative and finance staff in the Country Office and prepare reports and recommendations;
Provide on-the-job training and mentoring for administrative and finance staff;
Develop and coordinate administration and finance staff development programs; and
Ensure that appropriate and cost-effective information systems are in place so that the organization operates with technology that is appropriate to its mission and size.
Assure Swisscontact Nepal’s compliance with relevant laws and regulations; and
Oversee the preparation and timely completion of all required governmental forms and reports.
The applicants must possess at least seven years of experience in similar positions in development organizations, preferably in non-government organization (NGO).
A master’s degree in business administration, management, accounting or relevant discipline;
Sound understanding and hands-on experience in administration and finance matters;
A good practical understanding of the local legal context preferably also for NGOs;
Experience in the development of finance and administration policy and procedures;
Knowledgeable about the requirements of the Social Welfare Council;
This Job is expired. The Company is no longer accepting applications for this position.
Swisscontact supports economic, social and ecological development of South Asia by implementing projects which enable people to improve their living conditions on their own initiatives. Swisscontact has been engaged in international development cooperation in the region since 1962, when it started working in Chandigarh, India and established the Indo-Swiss Training Centre. Gradually, Swisscontact expanded operations across Bangladesh in 1979, Pakistan and Sri Lanka in 1980 and Nepal in 1990.
At present, Swisscontact South Asia has the largest portfolio of development projects in Bangladesh and the office located in Dhaka functions as the South Asia Regional Office (SARO). Swisscontact also maintains a country office in Kathmandu, Nepal.
Swisscontact aims to further strengthening its presence in South Asia whilst building and maintaining strong networks with private businesses; public agencies; micro, small and medium enterprises; non-governmental organisations and civil society; bi- and multi-lateral donor agencies and host governments.