Title: Assistant to the CD
Department: BBC Media Action
Reports To: Country Director
Based: Kathmandu, Nepal
Duration: Fixed term to 31 October, 2016, with possibility of extension subject to funding
BBC Media Action uses various forms of media and communications to tackle poverty and contribute to long-term change in some of the world’s poorest places. To achieve this, we partner with civil society, local media and governments to:
Produce creative programmes in multi-media formats which inform and engage audiences
Strengthen the media sector through building professional capacity and infrastructure
In Nepal our work focuses on governance, humanitarian response, and addressing sexual violence. We produce a high profile radio and TV discussion programme, Sajha Sawal, and Lifeline radio programme Milijuli Nepali. We also deliver training and coaching/mentoring initiatives that support media colleagues to produce local debate programmes, radio dramas, and life-line radio programmes.
Reporting to the Country Director, the Executive Assistant will provide day to day administrative and programme support to the Country Director. The position is based in Kathmandu and may involve travel within Nepal.
MAIN DUTIES AND RESPONSIBILITIES
Manages the diary of the Country Director, ensuring the effective management of internal and external meeting times. Keeping Country Director informed and updated about changes
Preparation of paperwork for meetings as required
Briefing to Country Director ahead of meetings, including background of meeting participants
Support the Country Director with background research and development of papers and proposal development
Coordinate, and minute Executive Committee, Leadership Team and business development meetings
Maintain proper relationship and contacts with all government officials, donor agencies and other external stakeholders
Assist CD to prepare monthly reports, including confidential reports
Provide translation support when and if needed
Plan, organize and follow-up on all events for the CD
Maintain database and log for the CD's professional contacts
Coordinate all logistical and administrative issues of the CD
Receive, sort and distribute incoming mail to Country Director and respond where requested
SKILLS, KNOWLEDGE AND EXPERIENCE REQUIREMENTS
Minimum bachelor’s degree in any discipline from a recognized university
Excellent written and spoken skill in English and Nepali is essential for this position
Must have sound knowledge on computer (MS Word, Excel and Power Point) with very good typing speed
Ability to work under pressure to provide full operational support to the Country Director
Very good interpersonal and liaison skills with positive and professional attitude
Ability to deal maturely and tactfully with confidential material
Ability to multi-task and manage time effectively
Analytical Thinking – Able to simplify complex problems, processes or projects into component parts, and to explore and evaluate them systematically. Able to identify causal relationships, and construct frameworks, for problem-solving and/or development.
Imagination / Creative Thinking – Is able to transform creative ideas/impulses into practical reality. Can look at existing situations and problems in novel ways and come up with creative solutions.
Planning and Organisation – Is able to think ahead in order to establish an efficient and appropriate course of action for self and others. Prioritises and plans activities taking into account all the relevant issues and factors such as deadlines, staffing and resources requirements.
Resilience – Can maintain personal effectiveness by managing own emotions in the face of pressure, setbacks or when dealing with provocative situations. Can demonstrate an approach to work that is characterised by commitment, motivation and energy.
Influencing and Persuading – Ability to present sound and well-reasoned arguments to convince others. Can draw from a range of strategies to persuade people in a way that results in agreement or behaviour change.
Communication – The ability to get one’s message understood clearly by adopting a range of styles, tools and techniques appropriate to the audience and the nature of the information.