Build Change is currently seeking a highly motivated individual for the position of Administrative Assistant. This position requires an organized and competent professional to provide effective administrative and logistic support as per organizational policies, procedures and systems for smooth Front Office operations at the Country Office This position will report to Finance & Administration Manager
Manage front desk operations
Professionally handle all incoming and outgoing telephone calls ensuring clear and effective communication
Receive visitors, screen their appointments and direct to concerned staff as advised
Receive mail and document and forward to the concerned persons (without opening the contents).
Oversight and monitor the daily staff attendance file and movement in coordination with HR department and forward monthly attendance sheets for further analysis and records.
Provide effective office support services
Monitor the cleanliness of the office building cum premises and coordinate with cleaner if required
Follow up for office/GH utilities, telephone and post box and timely inform to Finance department.
Monitor and support Kitchen management
Maintain and update a log book (Tracking System) of incoming and outgoing documents
Record keeping for office stationery items
Prepare meeting minutes and disseminate to the concern persons
Provide effective secretarial support for the Country Director
Receive and screen incoming calls and visitors as per priority and coordinate with Country Director accordingly.
Undertake any assigned responsibility when delegate
Undertake Responsibilities as assigned by Admin, Finance and HR Department Manager
Bachelor’s Degree in Administration or in the relevant job domain.
At least 2 years relevant work experience is require
INGO work experience preferred
Competency in written and spoken English and Nepali
Build Change saves lives in earthquakes and typhoons. Our mission is to greatly reduce deaths, injuries and economic losses caused by housing and school collapses due to earthquakes and typhoons in emerging nations.