Administration Officer

Mott MacDonald
Location: Kathmandu
Salary: Negotiable
Posted Date: 2017-09-19 Deadline: 2017-09-30
  • Nos. of Opening : 1
  • Location : Kathmandu
  • Working Position : Entry Level
  • Qualification Degree : Graduate in relevant field
  • Salary : Negotiable
  • Category : Finance / Administration
  • Nature : Full Time
Job Description

Administration officer

30458BR

International Development

Kathmandu

Job Profile

Mott MacDonald is committed to improving people’s lives through creating and delivering tailored development solutions.
 
We work in developing countries to alleviate poverty, establish good governance, and increase access, capacity and resilience in healthcare, education, water, sanitation, transportation, infrastructure and renewable energy – while safeguarding the environment and promoting human rights and gender equity.
 
What makes us different is that we approach problems from a fresh perspective. As an employee-owned company, we have the freedom and independence of mind to find new ways to enhance human well-being and foster social and economic development through connected thinking.

We are an equal opportunity employer and value diversity at our company. We do not discriminate, and take positive steps to create an inclusive culture.
 

Job Description

Office Management

  • Carry out routine tasks to ensure that the office is a safe working environment

  • Complete weekly stock reports on office supplies

  • Carry out general office duties as requested by the Operations Manager


Procurement
 

  • Provide support to the procurement activities.

  • Liaise with finance team on payments to vendors/suppliers

  • Monitor and keep accurate records of the Project Asset & Inventory Registers.

  • Support the delivery arrangements of all goods including printed materials.

  • Establish a good working relationship with suppliers, including the establishment of maintenance agreements for items such as generators, ICT equipment etc.

  • Manage and maintain the Approved Supplier list.


Events

  •  

  • Supporting the Technical Team in the organisation of workshops, meetings and other events.

  • Administer finances at workshops and other events, in accordance with Mott MacDonald Finance procedures, when required.

  • Liaising with hotels, accommodation and other logistics providers.


Transport and Mobilisation of Staff
 

  • Support in the effective mobilisation of international staff and sub-consultants coming from overseas

  • Communications with international team members for support with visa applications, flight bookings, and security briefings;

  • Management and timely communication of local arrangements such as airport transfers and hotel bookings;

  • Supporting the development and regular update of welcome packs and induction information;

  • Support in provision of local transportation and compliance with transport protocols


Administration

  • Supporting sub-consultants with their administration and other arrangements

  • Managing the mobile communications (office phones, phone credit, internet, etc)

  • Manage office arrangements as required for delivery of the programme.

  • Maintain operations records in accordance with Mott MacDonald processes and procedures

  • Supporting in the ethics, transparency and accountability principles of the Programme and of Mott MacDonald;

  • Be proactive and responsive to performing any other duties and responsibilities as assigned by the Operations Manager or Senior Management Team.


 Candidate Specification

 

Required competencies and experience
 

  • Qualifications and proven experience in an administrative or operations role;

  • Experience handling logistical challenges in Nepal and in negotiating to ensure efficient use of resources;

  • Experience of organising events – managing bookings, invitations, advertising, printing, and on-the-day requirements;

  • Excellent written and spoken communication skills in English and Nepalese; ability to liaise with UK-based staff  by email and telephone.

  • Willingness to be pro-active, responsive and flexible to the changing requirements of the project;

  • Excellent IT skills and confidence in Outlook, MS Word, Excel and PowerPoint;

  • Ability to work quickly and effectively under pressure;

  • A team player with experience of working within team hierarchies and towards the common vision of a programme;


Other desirable competencies and experience
 

  • Experience of working on donor-funded programmes in multi-national teams;

  • Ability to draft letters in English and Nepalese;Ability to draft processes and procedures in Nepalese and English.

 

Apply Instructions

 

or send your application via mail at janet.thatcher@mottmac.com

Organization Summary

We’re a global engineering, management, and development consulting firm focused on guiding our clients through many of the planet’s most intricate challenges.

Industry Type Consulting/Engineering
Location Mott MacDonald House, 8-10 Sydenham Road, Croydon, CR0 2EE, United Kingdom
Organization Size 1-10
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