Administration Assistant

Mott MacDonald
Location: Kathmandu
Salary:As Per Organization's Rule
Posted Date: 2019-05-17 Deadline: 2019-05-31
  • Location : Kathmandu
  • Qualification Degree : Undergraduate degree or equivalent
  • Salary : As Per Organization's Rule
  • Category : Finance / Administration
  • Nature : Contract
Job Description

Administration Assistant


International Development


Job Profile

Mott MacDonald has recently been appointed by the UK Department for International Development (DFID) as the Technical Assistance Provider for the “Nepal Climate Change Support Programme Phase 2 (NCCSP2), led by the Ministry of Forest and Environment. NCCSP was designed with an aim to ensure that the poorest and most vulnerable communities in Nepal are able to adapt to the effects of climate change. NCCSP2 supports local governments design and implement climate resilient development plans (CRDPs), with higher level support provided to the MoFE and Provincial government. The climate resilient development planning process provides a climate risk screening approach that is aligned with the 9-step Palika planning and budgeting process.

NCCSP2 will operate in up to 52 Palikas in Provinces 5,6 and 7. The aim of NCCSP2 is to:

Support the poorest and most vulnerable communities and local enterprises in western Nepal to become more resilient to the impacts of climate change;
Use participatory, evidence-based processes to identify long-term adaptation priorities; and integrate these into Government of Nepal planning and policy;
Build the capacity of Government of Nepal to finance, design and deliver adaptation interventions;
Improve coordination of community-based adaptation interventions and generate evidence that can improve the quality of future adaptation planning

The objectives of the Technical Assistance to NCCSP2 is to support and build the capacity of the Government of Nepal to deliver the programme. The TA to the NCCSP2 comprises of 4 objectives:

Help the Government of Nepal (GoN) to deliver the programme effectively, efficiently, and economically through the provision of technical expertise
Reduce the fiduciary risk associated with the programmeStrengthen the capacity of the GoN to implement climate change adaptation programming

  1. today and in the future

Share learning from NCCSP with others and lead the coordination of partners working on climate change adaptation in Nepal


Job Description

The Administration Assistant will:

  • Support the effective mobilisation of staff and sub-consultants visiting from overseas, when required.

  • Support the mobilisation of staff and sub-consultants from Kathmandu to the provinces, when required.

  • Support the Deputy Programme Manager to implement safety and security procedures for travel in accordance with approved Mott MacDonald practices and the guidelines provided in the Operations Manual

  • Manage list of preferred suppliers, ensuring that all appropriate due diligence processes are followed, and that procurement is compliant with DFID and Mott MacDonald procurement policies.

  • Keep accurate records of assets and contracts.

  • Provide support to the Technical Team in the organisation of events, meetings, and workshops.

  • Provide management supervision to all logistics requirements and reviewing vehicle movement, fuel usage and vehicle monthly reports according to DFID and Mott MacDonald approved policies and procedures.

  • Carry out general office duties, including routine tasks to ensure a safe working environment.

  • Maintain an accessible and well-organised record of relevant project documents in hard copy and online archiving.

  • Uphold the ethics, transparency and accountability principles of the Project and Mott MacDonald.

  • Be proactive and responsive to performing any other duties and responsibilities as assigned by the Operations Manager.

Candidate Specification

  • Qualifications/proven experience in an administrative or logistics role

  • Experience of Managing fleet and providing administrative/clerical support

  • Excellent written and spoken communication skills in English and Nepalese.

  • Willingness to be pro-active, responsive and flexible to the changing requirements of the project

  • Excellent IT skills and confidence in Outlook, MS Word, Excel and PowerPoint

  • Ability to work quickly and effectively under pressure

  • A team player with experience of working within team hierarchies and towards the common vision of a programme

Other desirable competencies and experience

  • Experience of working on donor-funded programmes in multi-national teams

  • Experience on DFID or other donor funded projects is beneficial

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Organization Summary

We’re a global engineering, management, and development consulting firm focused on guiding our clients through many of the planet’s most intricate challenges.

Industry Type Consulting/Engineering
Location Mott MacDonald House, 8-10 Sydenham Road, Croydon, CR0 2EE, United Kingdom
Organization Size 1-10
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