Job Description
One Heart World-Wide (OHW) is an International Non-governmental Organization that has been working in the area of maternal and child health for the past ten years. OHW has been in Nepal since 2010 supporting MOHP to strengthen district health system to improve maternal and neonatal health services across entire districts where it worked. We are implementing the Network of Safety for mothers and newborns in six districts and are in the process of scaling in the newer districts in the coming years.
OHW is seeking experienced and result-oriented Nepali professionals for the following positions:
Position: Regional Procurement and Logistics Officer
Reports to: Senior Program Coordinator eastern region
Location: OHW eastern regional office.
Job Purpose:
The Regional Procurement and Logistics Officerprovide supports to the OHW eastern regional office in coordination with the Kathmandu office in a wide range of Procurement and logistics process including:
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Mange all procurement for the regional office following OHW Financial and Procurement policies.
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Asset and equipment management and maintenance for the regional office.
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Transportation management for the OHW eastern program districts and regional office.
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Warehouse and inventory management for the eastern regional office.
MAJOR DUTIES AND RESPONSIBILITIES:
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Responsible for carrying out procurement of goods/supplies/equipment etc at the regional level following OHW Procurement and Financial policy.
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Timely communication with the Kathmandu office in all matters of logistic and procurement.
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Reviews and evaluates incoming supply requisitions and requests to ensure quality and adequacy of information, specifications, appropriateness of requests, quantities, delivery dates, budgets etc.
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Dispatch to Kathmandu office all quotation/bid invitations, submissions to Bid Evaluation Committee, draft bid tabulation and evaluate offers and negotiating with suppliers (if required).
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In coordination with the Kathmandu office, prepare award recommendations and issue Purchase Orders, Contracts or Long Term Arrangements. Ensures that all these activities are in compliance with the OHW Rules and Regulations, and all other applicable procurement procedures.
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Responsible for arrangement of vehicle requirement for Regional office purpose. Timely transport of program supplies and equipment to the field. Collect required receipts and maintain records.
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Coordinate and manage deliveries by suppliers, clearing agents; monitor and assess quality, quantity and safety of goods and equipment
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Ensure adequate supply and stock management of the regional office supplies and stationery.
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Responsible for timely maintenance of office premises and equipment such as computer/laptop, printer/photocopier/scanner etc.
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Provide logistics arrangement for Regional office workshop/meetings and also assist staff members in preparation of workshop/meeting such as fixing projector, screen, printers etc.
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Liaise with the assigned district offices in the region for confirming distribution of supplies and equipment
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Ensuring that all relevant procurement documents are up to date and coordinates with the different stakeholders to ensure timely revision and dissemination of these documents.
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Provide guidance and advice on OHW procurement policies and procedures to the Logistics and Admin Assistants of assigned district offices in the region
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Undertake field visits in assigned district offices in the region to ensure smooth logistics operations and monitoring purposes.
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Maintain and timely update assets and store records. Organize the physical verification of asset and equipment, ensure that assets/equipment agreement are properly issued and signed. Provide updated assets/equipment reports periodically and when requested by Kathmandu Office.
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Any other duties or assignments as requested by the supervisors.
Essential Qualifications/ Requirement:
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Bachelor level educationin management (BA or BBS) supplemented by working experience in the procurement and logistics management. Additional training/education and experience in procurement is an advantage.
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A minimum of three years’ work experience in related areas especially in the health related development organizations.
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Sound knowledge of procurement practices and good customer service skills are expected.
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Experience utilizing computers, including word processing, spreadsheet and other software packages.
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Fluency in both oral and written in English and Nepali language
Application process:
Qualified candidates are requested to send their CV (no more than 2 to 3 pages), a cover letter (no more than one page) and a list of 3 referees, along with their contact informationto: ohwnepal@oneheartworld-wide.org.
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Applications will be received until October 28, 2016.
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Only short-listed candidates will be contacted for selection process.
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Telephone enquiries will not be entertained.
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Salary and benefits as per the organization’s rules.
Women and candidates from socially disadvantaged, minority, and indigenous communities are highly encouraged to apply.
This Job is expired. The Company is no longer accepting applications for this position.
