Job Description
Job Position: Regional Admin/ Finance Officer
Duty Station: Eastern Regional Cluster Office, Dharan
Reports to: Senior Program Coordinator
Purpose of the Post:
The Regional Admin/ Finance Officer is responsible for overall administration and accounting process of the regional cluster office and districts offices covered by the Regional Office. He/she also assists to ensure the compliance of policy and procedures from OHW and partners.
He/she provides leadership and oversight for region Administration, accounting and finance functions, including general accounting, financial controls, reporting, budgeting/financial planning functions under the direction of Finance team, Kathmandu.
MAJOR DUTIES AND RESPONSIBILITIES
Finance:
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Prepares Regional Office payments by verifying documentation and documents financial transactions by entering account information in the Quick book and or accounting software.
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Inform Regional office leadership of financial issues originating from and/or affecting field offices.
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Regular financial monitoring of district offices to ensure OHW financial policy and procedure are being implemented;coaching, mentoring and capacity building to districts staff on OHW financial policy and procedures. Inform Regional office leadership of financial issues originating from and/or affecting field offices.
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Support for preparation of districts and regional office budgets and to compile monthly/ quarterly fund request of regional/district office and forward to Central office.
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Maintain close coordination with district team on financial management issues. Build up Common understanding of standard financial practices as per OHW policy and procedures in program district.
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Ensure the financial records aremaintained systematically at Regional/District Office as per OHW established policy and procedures. Timely forward of the all the files and vouchers and supporting documents to Kathmandu Office for record and external audit.
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Prepare/review and send monthly finance report of Regional/District Office to Central Office as per OHW requirement ensuring its correctness from all aspects.
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Ensure the Internal control system is being fully followed by District and regional offices as per OHW policy in orderto minimize fiduciary risk.
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Support to OHW Financial Auditing as and when required, provide feed-back on auditors' comment, ensure the auditors' recommendation are being implemented in Regional/district offices.
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Responsible for appropriate deduction of tax at source, payment within due date & filing of TDS returns in the government revenue office.
Administration:
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Responsible for maintenance of office premises and ensure that office premises & equipment are well maintained, clean and functioning.
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Ensure that lease records for office are updated and filed in the office and any rent utilities bills are paid in time.
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Responsible to maintain leave records and attendance sheet and timely submission to central office.
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Maintain updated filling for regional and district offices
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Maintain updated inventory records of the Regional Office and ensure that district office also maintain update inventory records.
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Collection and dissemination of security status, notes, meeting memo to districts and central office.
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Ensure Regional and district offices Procurement of equipment/supplies following OHW procurement policy and all equipment/supplies are recorded/received as per OHW policy
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Arrange for travel, transportation, accommodations and other logistics support
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Ensure Regional and district office maintenance of Log book for the official bike and timely servicing and maintenance of the bike
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Performs other duties, as asked by the supervisors.
Qualification and Experiences:
Bachelor's degree in Business Administration or Business studies or accounting and at least 5 years of relevant experiences. OR MBA or M.Com from the recognized universities with 2 years of relevant experiences.
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knowledge of administration, accounting principles and practices
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knowledge of financial reporting
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Knowledge of Nepal Government’s laws regarding accounting and taxation
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Sound technical accounting skills
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Proficiency in relevant accounting software especially inQuick books.
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Excellent professional practice track record.
Apply Instructions
If you are interested in applying for this position, Please click the link: https://goo.gl/forms/5WEy88S5tIbOn0e23 and complete all relevant fields on the online application form then submit your application letter with recent resume by 5:00 PM, 9 May 2018.
This Job is expired. The Company is no longer accepting applications for this position.
