Logistics & Admin Assistant Officer

Job Description

One Heart World-Wide (OHW) is an International Non-governmental Organization that has been working in the area of maternal and child health for the past ten years. OHW has been in Nepal since 2010 supporting MOHP to strengthen district health system to improve maternal and neonatal health services across entire districts where it worked. We are implementing the Network of Safety for mothers and newborns in six districts and are in the process of scaling in the newer districts in the coming years.

OHW is seeking experienced and result-oriented Nepali professionals for the following positions:

Job Position: Logistics and Admin Assistant Officer

Location: District Headquarter of Khotang, Taplejung and Pancthar

Reports to: District Coordinatorand Regional Account Officer

Key Tasks and Responsibilities:

Under the direct supervision of District Coordinator, the Logistics and Admin Assistant officersupport activities related to office administration and logistics  in the District Office including:

• Responsible for day to day general management of the district office.
• Properly register and filed all correspondence and official documents. 
• Assist required support during workshops and meetings.
• Procurement of stationery/supplies following OHW procurement policy
• Arrange for travel, transportation, accommodations and other logistics support. 
• Ensure maintenance of Log book for the official bike and timely servicing and maintenance of the bike. 
• Fulfilling the role of office secretariat and perform other job-related duties as requested.
• Prepare and submit monthly attendance record for district office
• Maintain personnel records of District staff as per organization guidelines
• Check and process invoice, bills and document received for payments
• Prepare and maintain fix asset register and conduct physical verification as required. Also maintain record of supplies and equipment.
• Handle Petty cash as per OHW policy
• Prepare tax reports for employees, vendors and contracts and arrange payments to tax office in a timely manner.

Qualification and Experiences:

• Bachelor level education in the management or business administration, or commerce. Preference willbe given to the candidates with specialized in Office management and work experience in the development organizations.
• Minimum 2 years of work experience in relevant field.
• Experience utilizing computers including knowledge of MSExcel, MS Word, MS Office, Accounting software. 
• Fluency in both oral and written in English and Nepali language
• Team work experiences 

Application process:

Qualified candidates are requested to send their CV (no more than 2 to 3 pages), a cover letter (no more than one page) and a list of 3 referees, along with their contact informationto:ohwnepal@oneheartworld-wide.org.

• Applications will be received until October 28, 2016.
• Only short-listed candidates will be contacted for selection process.
• Telephone enquiries will not be entertained.
• Salary and benefits as per the organization’s rules.

Women and candidates from socially disadvantaged, minority, and indigenous communities are highly encouraged to apply. 

This Job is expired. The Company is no longer accepting applications for this position.