Finance Administrator

SNV
Location: Nepal
Salary: Negotiable
Posted Date: 2018-05-09 Deadline: 2018-05-22
  • Location : Nepal
  • Working Position : Entry Level
  • Qualification Degree : Bachelor’s degree, in Business Administration, Finance or relevant field.
  • Salary : Negotiable
  • Category : Finance / Administration
  • Nature : Full Time
Job Description

Job Description

  • The Finance Administrator reports to the Country Finance Manager of SNV Nepal.  As part of the financial duties the positon holder will be responsible for day to day accounting transactions including petty cash, bookkeeping, cash accounts and bank reconciliations.
  • S/he will prepare payment and receipt vouchers, including preparation of monthly financial reports.
  • The position holder will perform all tasks and responsibilities as per SNV’s internal control procedures and procurement guidelines and also as per Donor’s reporting guidelines within the framework of Project’s Key Performance Indicator
  • Responsibilities of the position includes (but not limited to):
  • Responsible for day to day financial administration (prepare payment, receipt and adjustment entries/vouchers) and analysis of financial data; checks on accurate booking of expenditure following project budget line and expenditure booking procedures.
  • Responsible for checking and consolidating financial and non-financial data in the project administrations
  • Prepare/ update internal and external financial reports in a prescribed format following internal control procedures of SNV and Donor.
  • Manage petty cash for small frequent payments to the suppliers/ service providers for office running utilities and facilities.
  • Prepares monthly invoices to donor in accordance with contractual agreements with donors – track submission of invoices to donors/ Inter-companies (between countries and country office to projects vice versa)
  • Inform Project Manager monthly of variance between budget and expenditures, indirect costs, or unbillable costs sharing to the projects;
  • Contract Management Local Capacity Builders (LCBs)/ Partners/ Consultants – prepare overview of contracts (paid amount, instalment schedule, outstanding)
  • Audit of travel, out of pocket and programme activities related expenses made through directly by employees taking advances. 
  • Keep track of employee/ suppliers advances ensuring that none of them are overdue of the settlement time. Follow up with the concerned staff for the settlements and action.
  • Follow compliance procedures to make sure that transactions comply with established SNV, donor and government’s rules, regulations and laws.
  • Makes sure taxes (direct and indirect) are correctly withhold as per tax law and process to deposit in the tax office in time.
  • Makes sure Value Added Tax (VAT) refund processed correctly and submit refund request to the Inland Revenue Office regularly as established time line. 
  • Work closely with the Project Administrators to share and communicate any findings related on financial and non-financial transactions and follow-up as to know all understood the issue and findings same way.
  • Organize, document and archive relevant documentation, keep files complete and up to date and maintain quality and accessibility of archive and files, confirm administrative procedures and filing procedures as laid down in Internal Control Framework (ICF) and local law/instructions
  • Manage and maintain project files in line with audit compliance, ICF and archiving procedures

Qualifications

  • Bachelor’s degree, in Business Administration, Finance or relevant field.
  • At least five (5) years of progressive experience related to accounting and finance management in a multi-cultural environment with three (3) years working experience in international organisations
  • Demonstrated experience in ensuring compliance to existing organisational systems, processes and procedures
  • Strong knowledge of tax rules and regulation of Government of Nepal
  • Ability to multitask and deal with stressful situations
  • Good communication and representation skills and fluency in written and oral English and Nepali
  • Strong IT skills and proficient in Excel, Word, Outlook, and PowerPoint
  • Experience of working with Donor funded programme/project will be an added advantage;
  • Aspiring for good service delivery with strong people centred skills, and interpersonal skills, committed, pro-active and dynamic

Additional Information

Contract Type: Employment Contract

Contract Duration : Initial 1 Year with 3 month probation period  (extendable based on performance and budget availability) 

Expected Start Date : As soon as possible

Duty Station : SNV Nepal Country Office, Jawalakhel, Lalitpur

How to Apply: If you are interested, we invite you to apply by uploading your CV and motivation letter by 22 May 2018.

This Job is expired. The Company is no longer accepting applications for this position.

Organization Summary

Starting from 2011, SNV has designed scalable and impact oriented programmes within four sectors that are aligned with the Government of Nepal’s development priorities.

The three key sectors SNV works in are Agricultural and Forest Products; Renewable Energy; and Water, Sanitation and Hygiene.

We explicitly emphasise institutional development and local ownership of programmes. In order to enhance our impacts, we actively seek partnerships for funding, joint programme implementation and knowledge sharing.

Industry Type NGO / INGO / Social Work
Location Jawlakhel, Lalitpur P.O. Box 1966 Kathmandu, Nepal
Organization Size 1-10