Admin Finance Officer Senior Level

Location: Nuwakot Dupchesor
Salary:As Per Organization's Rule
Posted Date: 2022-03-31 Deadline: 2022-04-06
  • Nos. of Opening : 1
  • Location : Nuwakot Dupchesor
  • Experience : 3 years +
  • Working Position : Senior Level
  • Qualification Degree : Bachelor in Management
  • Salary : As Per Organization's Rule
  • Category : NGO / INGO / Social work
  • Nature : Full Time
Job Description

Terms of Reference

Officer – Admin/Finance officer

Position:  Admin Finance Officer

Location: RUDEC Nepal Project office Samundratar, Nuwakot

Application deadline:  6 April, 2022

Starting Date: 15 April, 2022

Duration of Contract: Fixed term till December 2022 (with possibility of extension)

Probation Period: 3 months

Gross Salary: NRs 698958 annum and will calculate as per financial policy with monthly basis (commensurate upon qualification and experience)

Level: Officer

Reports to:  RUDEC Nepal focal Person


Rural Development and Empowerment Center (RUDEC), Nepal is a registered non-profit, non-political and non-governmental organization established in 1997 A.D (2054 B.S.) and operating through its head office at Bidur, district headquarter of Nuwakot. The organization is affiliated with Social Welfare Council, NGO Federation Nepal and NGO Coordination Committee. The goal of the organization is to improve socio-economic and health services and conserve natural resources, energy and environment for sustainable livelihoods of the marginalized and disadvantaged communities by improving their skill and knowledge, quality services and income opportunities. RUDEC Nepal has been working on critical issues of food security, education, rural infrastructure development, climate change and disaster risk management, renewable energy, environment, agriculture, natural resource management, water, sanitation and hygiene (WASH). It promotes community mobilization, gender equality, social inclusion and local resource mobilization for improving socio-economic conditions and health services of vulnerable communities. It undertakes public private partnership as an approach of sustainable development. It pursues networking, coordination and collaboration with national and international organizations to synergy of efforts.

With technical and financial support of GNI Nepal, RUDEC Nepal is going to implement “Integrated Community Development Project” in Nuwakot District.  The details responsibilities are given in the below for the position.

Scope of Work

The Admin and Finance Officer will be responsible for both financial and administrative works of the organization. The major financial duties and responsibilities of the AFO include accounting, software operation, reporting and documentation, cash flow/fund management, compliance. And, administrative duties and responsibilities are to conduct works related to general administration, assets management, coordination, procurement function, inventory management, etc.

Job Description

  1. Financial Duties and Responsibilities

A. Accounting

  • Lead finance and administration department in the project
  • Prepare the finance reports
  • Collect, cheque, register and keep track of all order forms, incoming & outgoing invoices, travel claims, according to Nepal law and internal procedures
  • Make cash and bank reconciliation every month
  • Comply with accounting principles as compiling pertinent financial document in organized manner
  • Prepare payroll of staffs on monthly basis
  • Support and facilitated external audit function of the organization.

B. Software Operation

  • Keep updated record of all financial transactions in the financial software

C. Reporting and Documentation

  • Prepare monthly financial report by first week of succeeding month
  • Submit to financial report to Donor organization on given deadline
  • Track activity level budgets and reports to concern Authority

D. Cash Flow/Fund Management

  • Maintain cost effectiveness and keep track of budget allocation as per activities
  • Carryout daily financial transaction with complete supporting document
  • Handle cash and treasury operations with advanced use of spread sheets for tracking expenses and payroll system with tax applications, controls for ensuring proper transactions

E. Compliance

  • Implement financial policies, procedures and directives of the organization
  • Comply with the national accounting and financial policies and procedures
  • Cross verify (compliance and relevancy) all financial transactions done by staffs.

2. Administrative duties and responsibilities

A. General Administration

  • Provide administrative support to project office
  • Manage water, electricity supply and telephone/internet lines
  • Comply with safety of office supplies, materials, equipment and physical facilities
  • Maintain office premises to provide good working environment.
  • Implement administrative policies and procedures
  • Manage administrative function and establish internal administrative systems and controls
  • Maintain updated documentation, filing, folders and administrative data management in both hard copy and soft copy version
  • Maintenance of attendance register, contracting, logistical arrangement, maintaining of project document folders (staff, contracts, incoming and outgoing letters, etc.)

B. Assets Management

  • Maintain office equipment, materials and properties
  • Keep records of the office supplies, materials and equipment
  • Keep track of proper use, maintenance and repair of physical assets and office including vehicles, equipment, furniture, etc. as necessary

C. Coordination

  • Coordinate administrative activities and maintain monthly and yearly timetable
  • Support in recruitment process locally and keep the employee records by coordinating with project management team
  • Keep track/record of the training and workshops attended by staffs

D. Procurement Function

  • As a member of project procurement committee, engage in local procurement process as per procurement guideline
  • Roster management of all the materials and service to be bought by project in a given year

E. Inventory Management

  • Manage inventory and physically verify as per need
  • Prepare the inventory report of furniture, equipment and goods

F. Other Duties

  • Perform other duties and responsibilities as assigned by supervisor.

Job Specification

  • Bachelors level in management with specialization in accounting
  • At least 3 year of experience working in the sector of finance and administration in development and audit form
  • Preference will be given to female with knowledge of using financial software.

Apply Instructions

Interested candidates are requested to apply with their updated CV and certificate Via or send your application to mentioning the position applied for in subject line

This Job is expired. The Company is no longer accepting applications for this position.

Organization Summary

Rural Development and Empowerment Center (RUDEC), Nepal is a non-profit making, non political and non-governmental organization, established in 1997 A.D (2054 B.S.) and registered District Administration Office, Nuwakot. It is also affiliated with and registered in Social Welfare Council, NGO Federation Nepal and NGO Coordination Committee. RUDEC is the first and pioneer non-government organization (NGO) registered in Nuwakot district. The organization has well established logistic management for operating the organization at district head quarter at Bidur Municipality, Nuwakot. RUDEC was formed with the objective of wise utilization of local resources with enhanced capacity of local people which ensure the livelihood improvement opportunities for poor, deprived and destitute community people especially women, children, differently able people living in Nuwakot and its surrounding districts. Since its establishment, RUDEC has been working in Food Security, Education, Rural Infrastructure Development, Climate Change, Energy, Environment, Agriculture, Natural Resources Management, Drinking Water, Sanitation and Hygiene, Health, Child Rights Human Rights, Peace and Democracy from funding support from different donor agencies for improving socio-economic and health condition of most deprived and disadvantaged people living in Nuwakot and its surrounding districts. It has adopted human right based approach through social mobilization and technical backstopping for strengthening service delivery mechanisms and promoting local technologies to address the poverty issues and also conserve and develop natural resources in order to foster sustainable development. In the process, RUDEC has carried out many targeted development activities focused on living condition of women, children, poor, deprived and disadvantaged communities by improving their basic services through basic social services (Education, Drinking water, Health, Hygiene and Sanitation) improvement and community infrastructure development in close coordination with local government authories. 

Industry Type NGO / INGO / Social Work
Organization Size 20-50
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