Job Description

Position Purpose

The Sr./Manager Logistics directly oversees the Logistics Department, ensuring maximum efficiency, effectiveness, flexibility and responsiveness to the needs of the program logistics, while adhering to donor and GOAL’s logistics procedures and regulations. S/he will also ensure that appropriate capacity building is given to both the field logistics team and partner agencies.

Job Responsibilities

• Ensure proper supply chain management practices and procedures are in place and maintained according to GOAL standards – to include sourcing and procurement, warehousing, transportation and commodity distribution systems;
• Ensure timely reporting on stock status, to help programme staff with planning of stock replenishment and that tracking through to the end-user has occurred;
• Ensure that the storage facilities/warehousing are secure, fit for purpose, managed and meet health and safe working practice requirements;
• Ensure procurement trackers (OTS), stocks (SMS), assets (FAR), DIK (Donations In Kind) and fleet reports are correct, produced on time and shared with programme managers and CD.
• Assist with the management of all matters logistics relating to transport and fuel management, to ensure that vehicles are insured, assets managed correctly, being driven safely, maintained appropriately, damages are reported, and ensure that vehicles internal equipment (first aid kits, comms etc.) are complete and serviceable; and that usage of fuel is correctly managed, and logged and recorded
• To maintain effective systems for the maintenance and security of the GOAL Offices, residences and stores and ensure they conform to recommended insurance, health and safety standards.
• Assist on internal and external audits and follow up on recommendations, ensuring corrective measures are put in place and understood by all.
• Ensure that adequate anti-fraud procedures are in place and that abuse of GOAL’s logistics systems does not occur.
• Ensure effective engagement with the Logistics Cluster and other humanitarian and private sector actors

Procurement

• Liaise effectively with programme staff in any new proposal development and procurement planning so that requests can be anticipated and inputs delivered in a timely manner and in accordance with procurement procedures.
• Responsible for ensuring donor procurement procedures and other donor guidelines as they relate to procurement activities are strictly adhered to.
• Liaise with Logistics teams in other NGOs to compare and contrast material cost and quality to ensure that GOAL is achieving excellent value for money.

Staff Management

• Ensure that guidance, mentoring and monitoring in all GOAL logistical procedures and policies are given to all the logistics team, in particular the field logistics team.
• Ensure performance management systems are in place for all logistics staff including training plans.
• To maintain and update all Job Descriptions of logistics personnel to ensure adequacy, standards and compliance.
• To liaise and coordinate with the HR Manager on personnel issues including recruiting and discipline procedures of staff in accordance with GOAL HR policy and Labour Law
• Ensure that Logistics succession planning is developed in coordination with annual planning.

Compliance

• Ensure compliance with GOAL policies and procedures, donor regulations and local laws are in line with applicable licenses and are properly documented.
• Ensure that vendor eligibility screening is carried out in a timely fashion, updated regularly, and, recorded appropriately.
• Ensure the Logistics Checklist is completed for all new proposals.
• Liaise effectively with programme and finance staff on the cessation of grants to ensure assets and stock are disposed of in accordance with GOAL policy and donor regulations.

Security

• Assist in implementing GOAL’s Security Guidelines and Procedures and that all logistics staff are familiar with the guidelines and procedures to ensure staff adhere to security protocols.
• Act as part of the Country Crisis Management Team, if activated and required

Reporting

• Ensure that the monthly logistics report is submitted to HQ, in a timely manner
• Assist as required for end of grant reports

Capacity Building

• Advocate and plan for professional development for national staff.
• Determine training and capacity building needs of GOAL partner organizations.
• Determine, provide input, and deliver where applicable, training for GOAL staff and GOAL partners’ staff to increase their knowledge and responsibilities in order to ensure sustainability of programs.

Requirements

Essential:

• Minimum 5 years of logistics experience with an International NGO with 1 years’ experience at managerial level
• A degree in Logistics, Business, or related field
• Appropriate skills and experience in the capacity building and training of staff and of developing and implementing systems
• Knowledge of project management, vehicle management, procurement, stock control and management systems;
• Ability and willingness to travel, including to remote environments;

• Strong computer skills in Microsoft packages, including Word, Excel, and Outlook
• Ability to work under pressure to pursue multiple tasks simultaneously to successful conclusions
• Ability to work under own initiative.

Desirable:

• Master’s Degree in relevant subject
• Hands-on experience in areas such as repairing/maintaining vehicles, computer and communications systems setup an advantage
• Experience in proposal development, budget preparation and report writing desirable.

GOAL has Standards of Integrity and a Child Protection Policy, which have been developed to ensure the maximum protection of programme participants and children from exploitation. GOAL also has a confidentiality policy ensuring the non-disclosure of any information whatsoever relating to the practices and business of GOAL, acquired in the course of duty, to any other person or organisation without authority, except in the normal execution of duty. Any candidate offered a job with GOAL will be expected to adhere to these policies. GOAL is an equal opportunities employer.

Deadline for application 20^th October , however considering urgency of the position GOAL might shortlist and interview candidates on a rolling basis and conclude selection process before the end date. The published closing dates are estimated.  We would therefore advise interested applicants to submit an application as early as possible.

Apply Instructions

This Job is expired. The Company is no longer accepting applications for this position.