HR & Admin Officer Mid Level

Job Description

Himalaya Organization

Location:Pokhara

No:1

Salary Range: 40k to 50k

Job Descriptions

Daily job duties and responsibilities

• Answering employee questions
• Processing incoming mail
• Creating and distributing documents
• Providing customer service to organization employees
• Serving as a point of contact with benefit vendors/administrators
• Maintaining computer system by updating and entering data
• Setting appointments and arranging meetings
• Maintaining calendars of HR management team
• Compiling reports and spreadsheets and preparing spreadsheets

Recruitment/New Hire Process/Trainings

• Participating in recruitment efforts
• Posting job ads and organizing resumes and job applications
• Scheduling job interviews and assisting in interview process
• Collecting employment and tax information
• Ensuring background and reference checks are completed
• Preparing new employee files
• Overseeing the completion of compensation and benefit documentation
• Orienting new employees to the organization (setting up a designated log-in, workstation, email address, etc.)
• Conducting benefit enrollment process
• Administering new employment assessments
• Serving as a point person for all new employee questions
• To design & facilitate relevant training programs to enhance knowledge, skills and behaviors of employees
• To coach & guide to managers to enhance their capability in people management and career planning

Payroll and Benefits Administration

• Processing payroll, which includes ensuring vacation and sick time are tracked in the system
• Answering payroll questions
• Facilitating resolutions to any payroll errors
• Participating in benefits tasks such as claim resoulation, reconcniling benefits statement and approving invoices for payment.

Record Maintenance

• Maintaining current HR files and databases
• Updating and maintaining employee benefits, employment status, and similar records
• Maintaining records related to grievances, performance reviews, and disciplinary actions
• Performing file audits to ensure that all required employee documentation is collected and maintained
• Performing payroll/benefit-related reconciliations
• Performing payroll and benefits audits and recommending any correction action
• Completing termination paperwork and assisting with exist interviews

Admin Works

• Organizing and managing schedules and calendars for staff, managers, and senior-level officers
• Receiving and processing communication channels, including email, phone, and physical mail
• Conferring with accounting department to help make payments, process incoming invoices, and verify receipts
• Ensure functionality of necessary office equipment, and requisitioning new equipment and supplies as needed
• Creating reports and memos for managers and senior-level officers as needed
• Offer assistance in organizing events, including ordering materials and requisitioning meeting spaces
• Attend meetings and record notes and messages for managers and senior-level officers
• Analyze and understand the problem and maintenance work required at office
• Prepare vouchers and its supporting documents of the transaction.
• Ensure supporting documents of each transaction are properly attached.
• Prepare monthly tax compliance over procurements, salary &others.
• Provides advance as per schedule and follow up for timely settlement of it.
• Variance analysis of project accounts statements from partner organizations.
• Documentation and Maintain accounting procedures
• Timely process for payment against the incurred expenditure during the reporting period.
• To collect quotations for goods and services, including travel in accordance with financial procedures
• General administration/clerical support including photocopying, stationery and equipment supplies and filing.                            

Requirements

Qualification: Minimum Bachelor's degree in Management (HR preferable)

Experience: At least 2 years experience in a related field

Interested candidates are requested to send their recently updated resume to hrm@grouphimalaya.com along with a cover letter mentioning your work and academic credentials.

Note: While sending your CV via mail please mention the position you are applying for.

This Job is expired. The Company is no longer accepting applications for this position.