Position Title: Information Officer
1. Background
NGO Federation of Nepal (NFN) emerged as an umbrella organisation of NGOs in the aftermath of the establishment of multiparty democracy in 1990. The NFN, apart from defending NGOs' autonomy, has been working for promoting human rights, social justice and pro-poor development. Today, it has been evolved as a leading civil society organisation in Nepal with 5,643 NGOs affiliated to it from across the country.
The NFN has been implementing three-year project titled Strengthening Accountability and Governance in Nepal (SAGON) with financial assistance from Embassy of Switzerland to Nepal since 15 November 2014. The project aims to enhance roles of NGOs in development sector by improving their accountability, institutional governance and management capacity. The project covers all the districts of
the country.
2. Duties and responsibilities
Information Officer (IO) is one of the key positions of Project Office at the centre. Under the guidance and supervision of the Executive Director, the IO shall focus his/her works in information, communication and documentation activities of the project. While undertaking duties and responsibilities, he/she will fully maintain norms, values and principles of good governance. Specifically, the IO shall have following duties and responsibilities:
1) Be involved and provide adequate supports in planning, meetings and project events,
2) Collect data, media clippings, photos, success stories, best practices, views/sayings of various persons and information related to the project for recording and documentation,
3) Develop and implement visibility plan of the project,
4) Involve in survey activities and support in preparing their reports,
5) Support in preparing and finalizing progress reports and other documents as per necessity,
6) Be involved in layout design of publishing books, newsletters etc. related to the project,
7) Involve in stock management of publications and other IEC materials and ensure the timely delivery of the publications,
8) Be responsible in translations works of the project,
9) Work closely with Executive Director, Programme Officer, Regional Committees, NFN District, Chapters, and other agencies for information sharing, dissemination, and internal and external outreach.
10) Visit regions and districts as per the necessity,
11) Prepare news and summaries of events and disseminate through websites, emails, newspaper and audio-visual media,
12) Ensure visibility of assistance received from Embassy of Switzerland,
13) Adhere to and respect of Basic Operation Guidelines as an integral part of project performance,
14) Coordinate with media, government agencies, donors and other agencies and develop strategies for media mobilization,
15) Update webpage of project proactively, and 2
16) Perform other activities as per direction of ED.
3. Competencies
1) Demonstrates integrity by modelling the NFN's Code of Conduct and ethical standards.
2) Promotes the vision, mission, and strategic goals of the NFN.
3) Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.
4) Able to develop and implement visibility plans and strategies.
5) Strong information management skills.
6) Able to present the information impressively.
7) Handles publication and dissemination works.
8) Designs and update website.
9) Collects information regarding success stories and best practices/exemplary works.
10) Actively supports a knowledge sharing and learning culture in the office.
11) Actively works towards continuing personal learning and development in one or more thematic areas of focus of the Project Office, acts on learning plan and applies newly acquired skills.
12) Strong IT skills.
13) Ability to support the implementation of new systems.
14) Consistently approaches work with energy and a positive and constructive attitude.
15) Demonstrates strong oral and written communication skills.
4. Required qualification and experiences
Education
Minimum Bachelor's Degree in Mass Communication, Humanities, Social Sciences or related field
Experience
1) At least three years of working experiences in the area of information management including information collection, processing, production of IEC materials and dissemination.
2) Experience in developing and updating websites.
3) Experience in handling publication works independently.
4) Experience of dealing with public communication media.
5) Experience in the use of computers and office software systems.
Language Requirements
The incumbent must have fluency in English and Nepali language.
5. Duty location
The duty station of the incumbent shall be Project Office located in Kathmandu. But he/she needs to travel to the regions and districts frequently.
6. Type of service
The type of service shall be of contractual basis. The contract shall be signed by two parties: NFN itself and the selected candidate. The incumbent shall agree on terms, conditions and prevailing policy 3 guidelines of NFN including appointment, deputation, leave, holidays, hours of work, removal or dismissal, disciplinary action, transfer, promotion, resignation, and performance evaluation.
7. Time contribution
The incumbent shall work as a full time staff in NFN. But, he/she shall provide 60 percent time to the project.
8. Duration of contract service
The post is initially for one year contract with possibility of extension over several years.
9. Benefit provision
The incumbent shall get the monthly salary as per project policy and approved budget. In addition, he/she shall get an amount equal to his/her current pay scale of one month as the Festival Allowance once a year. No other remuneration, compensation or subsidy will be paid. No social security contribution will be made by the NFN. Daily Subsistence Allowance (DSA) for project related official travel will be paid to
the incumbent on the basis of rates established by the NFN's policy guidelines.
10. Supervisor and accountability
The ED shall act as supervisor of Information Officer. So, he/she shall be accountable and report to the
ED.
Note: This Term of Reference may be revised as necessary to meet the needs of the project.
NGO Federation of Nepal (NFN) emerged as an umbrella organisation of NGOs in the aftermath of democratic political change and establishment of multiparty parliamentary system in 1990. Since its establishment in 1991, the NFN apart from defending NGOs’ autonomy has been fighting for promotinghuman rights, social justice and pro-poor development. Today, it has evolved as a leading civil society organisation in Nepal with 5,643 NGOs affiliated to it from across the country and has also received Special Consultative Status from UN Economic and Social Council.