Sr. Programme Officer

Job Description

Grade: NO B

Publication date: 27 February 2020
Application deadline (midnight local time): 13 March 2020

Vacancy no.: RB/KATHMANDU/NO/2020/01

Job ID: 2726
Department: RO-Asia and Pacific
Organization Unit: CO-Kathmandu
Location: KATHMANDU  
Contract type: Short Term

This vacancy notice is open to fill the post of  Sr. Programme Officer for CO-Kathmandu. This is a temporary assignment with the possibility of an extension for a second year subject to the return of the current incumbent from secondment.

The recruitment process for National Officer positions is subject to specific local recruitment and eligibility criteria.

The following are eligible to apply:

• ILO Internal candidates in accordance with paragraphs 31 and 32 of Annex I of the Staff Regulations.
• External candidates

*Conditions of employment for external candidates: In conformity with existing ILO practice, the appointment of an external candidate will normally be made at the first step of this grade.

Organizational Setting

The post of the Programme Officer is located in the ILO Office in Nepal. The Office is responsible for liaison with ILO tripartite constituency, UN Agencies, non-governmental organizations, donors and for coordination and promotion of technical cooperation programmes in Nepal. 

Main Purpose

As a team member, the incumbent provides comprehensive and professional services in the design, delivery and administration of a wide range of programming activities. These services cover development, implementation, monitoring, reporting and evaluation of programmes and projects in a multiplicity of technical areas. Work involves providing professional programming services for the formulation and implementation of Decent Work Country Programmes (DWCPs) to strengthen national capacity and activities in ILO mandated areas. Services are delivered in an efficient, effective and client-oriented manner and include the use of the enterprise resource planning (ERP) system. Work is governed by established rules, regulations, policies, procedures and guidelines. The incumbent applies and plays a key role in promoting the principles of results-based management (RBM).

The incumbent also provides comprehensive and professional services for the efficient, effective and client-oriented design, delivery and administration of a wide range of communication and information products and services. The incumbent contributes to the development and enhancement of ILO Nepal Office communication plans and activities that are aligned with the ILO communication strategies at national, and/or regional and global levels and support ILO Nepal’s promotion and advocacy efforts.

The position works under the supervision of Director of ILO Office in Nepal. The incumbent has a high degree of independence in completing work assignments. Supervision received is focused on the overall delivery of results impacting the Office.

Working Relationships

Internal contacts are with staff and managers in project locations and headquarters to build and maintain effective working relationships, exchange information and gain agreement on programming related issues. The incumbent also provides guidance on results-based management (RBM) and applicable standards. The incumbent regularly liaises with and receives guidance from the Regional Programming Unit.

External contacts are primarily with government offices, employers’ and workers’ organizations, United Nations (UN) agencies and other international organizations and donors to maintain effective working relationships and discuss project initiatives and areas for cooperation.

Key Duties and Responsibilities

1. Provide substantial professional programming inputs for the formulation and implementation of the Decent Work Country Programme (DWCP) framework, ensuring alignment with regional and global strategic priorities. Monitor the status of the Office’s work programme and measure and report on performance, including through the strategic use of the enterprise resource planning (ERP) system. Monitor and verify accuracy of programming data.
2. Monitor and assess country development plans and priorities and make proposals to support the design and setting of objectives within the Decent Work Country Programme (DWCP) framework and stated priorities and outcomes. Stay abreast of the political and socio-economic situation and propose actions in response to new and emerging operational challenges.
3. In cooperation with technical specialists, draft substantive inputs for programme framework documents, project proposals, reports and other documents for monitoring and reporting purposes. Initiate, plan and undertake missions to monitor, assess and report on programme implementation and propose corrective action.  Assist with the planning and organization of capacity building activities.
4. Oversee the work of and provide guidance to staff in concerned programming areas. Supervise staff as applicable. Conduct training in relevant programming areas and provide briefings and induction to new staff.
5. Participate in negotiations with key stakeholders to discuss project definition, scope and funding requirements. Prepare and/or review drafts of Memoranda of Understanding (MoUs) in cooperation with implementing partners and technical specialists, ensuring consistency with requirements and timelines for project implementation.
6. Seek opportunities to build and enhance partnerships with a range of stakeholders. Participate in resource mobilization activities. Organize and participate in meetings to facilitate collaboration between the different actors. Participate in interagency fora and meetings with a view to identifying areas for joint activities.
7. Keep abreast of changes to applicable standards and best practices. Share knowledge and provide guidance to staff.
8. Monitor the efficiency and effectiveness of work methods and processes and make recommendations for improvements. Liaise closely with staff and managers to ensure effective and smooth service design and delivery, recommending improvements on interrelated processes.
9. Provide inputs to support the Office’s communication activities.
10. Provide professional services for the development and delivery of quality, timely and widely accessible communication and information products and services using a range of multimedia and communication platforms. Assist the supervisor in the day-to-day management of communication workplans and activities based on identified needs and priorities. Oversee the work of and provide guidance to communication and information management staff and to consultants. Supervise staff as applicable.
11. Participate in the development and implementation of ILO Nepal’s communication strategies. Draft ILO Nepal communication plans in accordance with the strategic priorities established by the Regional Office and headquarters.
12. Oversee the documentation services, maintenance and updating of websites, databases and web content management systems (WCMSs) ensuring appropriateness and consistency of information and compliance with applicable standards.
13. Perform other relevant duties as assigned.

Minimum Requirements

• University degree (Bachelor’s or equivalent) in a field relevant to the job and three years of professional work experience in programme and/or project planning, monitoring, implementation and evaluation activities.

Education

• University degree (Bachelor’s or equivalent) in a field relevant to the job.

Experience

• Minimum of three years of professional work experience in programme and/or project planning, monitoring, implementation and evaluation activities. Experience in working with an enterprise resource planning (ERP) system, in particular strategic management/programming modules. Successful record of working or interacting with senior government officials, national and state-level workers’ and employers’ organizations and the UN agencies.

Languages

Excellent command of English and Nepali languages.

Knowledge and Competencies (technical/behavioural)

• Good knowledge of programming and results-based management (RBM) principles and concepts.
• Good knowledge of the programming cycle (planning, monitoring, reporting and evaluation).
• Good knowledge of resource mobilization.
• Political awareness and understanding of socio-economic factors.
• Knowledge of the substantive nature of Organization’s work programmes and activities.
• Good knowledge of PC software (including word processor, spreadsheet and presentation software) such as Microsoft Office.

In addition to the ILO core competencies [Integrity and transparency, Sensitivity to diversity, Orientation to learning and knowledge sharing, Client orientation, Communication, Orientation to change, Takes responsibility for performance, Quality orientation, Collaboration], this position requires:

• Research and analytical skills.
• Drafting skills.
• Knowledge of methods and techniques for designing and assessing quality and efficiency of process execution.
• Ability to interpret and work within applicable rules, regulations, policies and procedures.
• Ability to maintain effective working relationships with key stakeholders.
• Ability to manage competing priorities.
• Ability to adapt quickly to new software and systems.
• Ability to oversee the work of and provide guidance to staff.
• Ability to work in a multicultural environment and to demonstrate gender-sensitive and non-discriminatory behaviour and attitudes.

Apply Instructions

Apply Link: https://jobs.ilo.org/job/Kathmandu-12_-Senior-Programme-Officer-NOB/590860601/

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