Senior Finance Officer

Job Description

Duty Station: Alternative Energy Promotion Centre (AEPC), Kathmandu
Responsible to: National Programme Director/ED, AEPC
Reports to: Finance Head- AEPC/NRREP
Working relationship: Senior Advisers, National Advisors, Program Officers and APO
Sub-Component: Finance, Admin and Logistics
Position code: K46

1. Context:
The development objective of the National Rural and Renewable Energy Programme (NRREP) is to improve the living standard, increase employment and productively of rural women and men as well as reduce dependency on traditional energy and attain sustainable
development through integrating the alternative energy with socio-economic activities of women and men in rural communities. NRREP anticipates having a zero-tolerance corruption policy, implying that any form of misuse of entrusted power for private gain is totally unacceptable. Considering the size of the NRREP in terms of financial contributions as well as the large amount of procurement involved, effective risk mitigation measures will be instituted.

2. Overall Purpose:
On this program, Senior Finance Officer is responsible for operational elements of managing budgeting and flow of funds, accounting and auditing to ensure zero tolerance with regard to corruption free availability of financial services to programs that target of accelerating the renewable energy service delivery with better quality, comprising various technologies, to remote rural households, enterprises and communities, to benefit men and women from all social groups, leading to more equitable economic growth.

• S/he will follow the rules and regulations of the GoN/AEPC/NRREP and reports to finance head AEPC/NRREP for financial management.
• S/he ensures that the AEPC is recognized as an effective, efficient and gender proactive institution for the promotion and development of the renewable energy sector in Nepal.

3. Main Tasks:
The Senior Finance Officer works under the supervision & instruction of AEPC/NRREP Finance head for ensuring smooth and risk free financial operation. Responsible for quality assurance of documents presented for release of payment including the correct analysis of financing parameter in request. Develop, implement and ensure fraud proof mechanism in the disbursement of funds and payments. S/he play main role in finance section of NRREP AEPC finance section for the following financial management function; handles the operational work in the financial software; generates voucher, cheques, bank cash book and other book of account; keeps books of accounts and record files; brings bank statements from banks.

More in details, the main activities will include following:
 

3.1 Related to Budgeting and Flow of funds:
ï‚· Prepare the annual budget for management and operation of NRREP activities;
ï‚· Ensure availability of financial information for examination, assessment and review.
ï‚· Ensure vetting of payments by relevant managers and advisor.
ï‚· Establish consistency in financial planning and budgeting for all programs and components.
ï‚· Plan day to day work and activity level day to day implementation of financial resources.
ï‚· Ensure that all programs, components produce and manage semi-annual progress and financial reporting.
 

3.2 Maintain excellence in booking including:
The grants are entered into the accounts as income;
ï‚· Reporting on expenditures is of at least the same level of detail as in the grants budget;
ï‚· All expenditures are documented by vouchers, original invoices and original, signed receipts;
ï‚· A register is maintained of equipment and other assets financed from the grants;
ï‚· Acceptable control procedures are put in place, and accounts are signed by the responsible management, and
ï‚· The administration adheres to established written procedures. Collect monitoring data to be processed and entered into the NRREP monitoring system.
 

3.3 Manage all accounting in NPR related to auditing:
ï‚· Assist in organizing annual audits in accordance with International Standards of Auditing and as advised by CREF.
ï‚· Implement internal auditing practice.
ï‚· Keeping books of accounts and record files bringing bank statements from banks work directly under the supervision & instruction of AEPC Finance head.
 

3.4 Related to procurement
ï‚· Follow GoN procurement system for all Technical Support Component activities and Productive End use activities.
ï‚· Follow CREF guidelines for procurement for all other activities. Support to AEPC Finance section for the following financial management function: Operation of financial software Generating voucher, cheques, bank cash book and other book of account from financial software.
 

3.5 Provide input for the revision of the financial and administrative guideline of theNRREP
3.6 Any other tasks as assigned by NRREP Management

4. Qualifications and Experience:
ï‚· CA with three years of financial management experience or Master's Degree in finance with 5 years of financial management experience in international organizations is preferred.
ï‚· Prior experience of working in INGO, multilateral or bilateral donors with international donors on accounting/financial management is preferred.
ï‚· Demonstrated computerized financial management, accounting and procurement skills.
ï‚· Verifiable track record of working with GoN financial and accounting rules.
ï‚· Expert in explaining financial report to non-finance staff is a requirement.
ï‚· Prior experience that includes handling and processing high volume and high value financial transactions in international standards.
ï‚· Knowledge of specific Nepali rules and regulations regarding finance and Accounting.
ï‚· Strong written and oral presentation skills in English and Nepali are required.

5. Duration:

One year contract with the possibility of annual extensions subject to performance.
ï‚· Benefits and allowances in accordance with the AEPC/NRREP guidelines.

6. Additional information: 

Please visit www.aepc.gov.np for details of the organisation and NRREP before
applying. 

Apply Instructions

Candidates should submit application with updated CV, copy of citizenship & relevant certificates (Hard Copies), experiences credentials to the following address:

Administration Section

Alternative Energy Promotion Centre National Rural and Renewable Energy Programme

Khumaltar, Lalitpur Phone: 01 5539390/01 5539391,

Fax: 01 5542397

Website: www.aepc.gov.np

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