Regional Admin Finance Officer

Job Description

Position: Finance & Admin Officer
Responsible to:  Finance and Admin Director

Duty Station/Location: iDE Nepal Regional Office Janakpur

Purpose of Position:

The regional Admin & finance officer will facilitate day to day book keeping and and financial reporting Country Office. The purpose of the job is to ensure efficient and effective operation of the financial aspects at regional level in line with policies and procedures of iDE Nepal and donors. S/he will work remotely with the central finance & Admin team to support overall financial management.  More specifically s/he will be responsible for the following tasks:

a. Major Duties and Responsibilities

• Maintenance of accounts and records as per the established standards.
• Data Entry, Verifying and posting in the accounting system. In doing so, Ensure compliance with the project agreement, iDE policies, procedures and controls.
• Manage banking transactions related to the project, including preparing bank transfer requests,
Submitting them to the bank, monitoring transfers and preparing monthly bank reconciliation
Statements and reporting.
• Coordination with Local partners and for preparation and consolidation of periodic financial reports. Check budget lines to ensure that all transactions are correctly booked to the correct budget lines;
• Preparation of budget forecasts and drafting justifications for variances.
• Dealing with tax administration including preparation of tax deposit slips, drafting letters, filling and verifying e-TDS, diplomatic refunds.
• Maintain petty cash transactions, including writing receipts, preparing payment request forms,
Disbursement of cash and clearance of advances;
• Liaison with internal external auditor regarding annual audit according to the audit agreement.
• Scrutiny of the books, reports, and records to ensure compliance with project agreement.
• Continuously improve systems & procedures to enhance internal controls to satisfy audit
 

Requirements;
• Reconciliation of fund balances of partner and central offices.
• Prepare and update project inventory in standard format
• Undertake other relevant matters assigned by the Supervisors.
• Maintain the record of leave accrued, taken and balance of all the staff within the region.
• Inventory Management of assets of regional office.
• Logistic management for the events like workshop, training and visits.
• Perform other financial and administrative task as and when required.
• Vehicle management
• Record keeping of timesheet
• Day to day office management.
• Oversee the claim of medical expenses 

c.   Key Competences required:
The position requires a result oriented, motivated and talented professional who demonstrates integrity, leadership quality, managerial competence, and ability to work with multi-disciplinary teams.  More specifically, the position requires the following competencies:

Managing work
 Able to identify priorities and focus on important activities
 Experience in finance and administration of related field
 Proven ability to plan, organize and achieve results on time
Working with people
 Proven ability to work in a team; priorities tasks in a multi-task environment
 Able to manage performance effectively.
 Solicits and values input from others.
 Demonstrable gender sensitivity, workforce diversity and pro poor commitment
Personal effectiveness
 Listening and influencing: Demonstrates good listening skills. Presents his/her view in convincing way and aware of different perspectives, feelings and concerns. 
 Managing relationships: Able to network and maintain working relationships with stakeholders, partners and staff. 
 Positive Attitude: Aware on self-emotion and able to perform well with positive attitude in difficult situations.
 Proven ability to plan, organize and achieve results and experience of managing projects, contractors and services.
 Excellent oral and written communication skills in English and Nepali

Required qualification and experience:
Academic Qualifications and Experiences:

• Bachelor degree accounting, finance or related field with at least 3 years of experience or Master Degree Accounting, finance or related field with at least 2 years of working experience in related field.
• Good knowledge of administrative and accounting regulation and procedures.
• Updated knowledge of relevant provisions of income tax act , VAT act
• Good interpersonal skills and the ability to work effectively with range of institutions.
• Very good computer skills (Specifically Microsoft Excel)
• Working experience in FAMAS Accounting system would be an added advantage
 

Apply Instructions

How to apply:

1. Rename the application forms same as applicants name.
2. Do not edit the formats and insert any rows or columns in the forms.
3. The subject of the email for the application should be strictly only vacancy codes as provided.

Any emails which do not comply with the instructions will not be processed.

Download iDE Application Form

Interested and qualified candidates are requested to submit an iDE application form along with an updated CV through email to vacancy@idenepal.org within 10 days of the publication of this vacancy announcement. As per the Gender and Workforce Diversity Policy of iDE, female candidates and individuals from disadvantaged communities are highly encouraged to apply. Only short-listed candidates will be contacted for further process. No telephone enquiries will be entertained.

This Job is expired. The Company is no longer accepting applications for this position.