Job Description
Job Purpose:
Under the direct supervision of the Finance & Admin Manager, the project Finance Officer will be responsible for the smooth execution of overall financial and administrative management of the WASH Recovery project in Jajarkot. The incumbent assists the local partner in project financialmanagement, including monitoring, coaching, and capacity development of the local partner's project team. He/ She also ensures the full compliance of IRW Finance and Procurement policies, internal control system, donors’ requirements, the Income Tax Act, and rules, along with related circulars and directives.
Major duties and responsibilities:
- Be a focal person for overall project financial planning, budget management, and strict grant compliance of the WASH Recovery project in Jajarkot.
- Monitoring the financial performance of local implementing partners and building their capacity with support from the Country Office finance team.
- Work closely with the project team to develop and coordinate the budget management.Support the programme team by providing monthly BVA and dashboards, as well as providing hands-on support during budget revisions and the forecast process.
- Reviews partners’ monthly financial reports and supporting documents to ensure compliance with the partnership agreement.
- Upload monthly project financial reports of the local partner in the AX accounting system, ensuring all expenditures are under approved AX codes and Categories.
- Monitor partner expenditure against budget headings and report any variances across all headings to the country team.
- Reconcile the fund balance of Partner organizations with the AX system balance.
- Deal with partners FTR in a timely manner whilst ensuring full compliance is achieved with financial regulations in reviewing requests for fund transfers to partners.
- Act as the Admin focal point for the field office in Jajarkot. Support the program team at the field office on vehicle management, accommodation, and other logistics matters.
- Support partner on procurement-related matters like reviewing/finalizing RFQ, tender notices, recruitment, contract, Tax/TDS Calculation, and representing IRW on their procurement and recruitment matters.
- Flag project-related critical issues of the local partner to the line manager as well as to the Senior management.
- Supported external and project audits, including facilitating the audit process and contributing to the drafting of management letters.
- Periodically monitor the materials distribution and ensure that they are reaching the right beneficiaries with quality and desired quantity.
- Ensure that the partners’ expenses are liquidated in a timely manner and ensure timely disbursement of funds to the partners.
- Ensure that the close-out monitoring visit is completed before the grants close out and all thequestions, costs, if any, are adjusted.
- Able to reallocate to another project district for partner support, monitoring as required.
- Liaise with other finance colleagues for project financial management and support on overall Country Programme financial management.
- Coordinate with the Operation Support Coordinator at the country office to ensure timely procurement of Programme supplies, office supplies, and ensure donor compliances and IRW policies are adhered.
- Any other additional duties/responsibilities as per the need/priority in consultation with the line manager.
Job Specification
Qualification
- Bachelor’s degree in finance, accounting, or business administration.
- Minimum three (3) years of relevant work experience in the development sector (preferably INGO).
Knowledge, Skills, and Competencies
- A strong and in-depth understanding of local partners' procurement management.
- Proven experience in local partner monitoring and their capacity building to ensure healthy financial management alignment with program goals and compliance.
- Experience with budget management and financial reporting requirements.
- Sound understanding of financial principles, budgeting processes, and grant management procedures.
- Experience in providing financial training, capacity building, and technical assistance to staff and partner NGOs.
- Good verbal and written communication skills in English, with the ability to convey information clearly and effectively.
- Knowledge of the TAX, VAT policies, and labor laws of Nepal.
- Having a two-wheeler driving license will be a plus.
- Proficient in Excel. Knowledge of the accounting software Microsoft Dynamics will be a plus.
Apply Instructions
Eligible and interested candidates are requested to download and complete the standard application form and submit it via email to recruitments@islamic-relief.org.np by 5:00 PM on June 9, 2025.
