Grants Manager

Location: Kathmandu, with field travel to Paani target river basin areas
Salary: Negotiable
Posted Date: 2017-12-27 Deadline: 2018-01-09
  • Nos. of Opening : 1
  • Location : Kathmandu with field travel to Paani target river basin areas
  • Working Position : Entry Level
  • Qualification Degree : A university degree in Business Administration, Management, Finance, International Development or other relevant field is required. A master’s degree is preferred.
  • Salary : Negotiable
  • Category : NGO / INGO / Social work
  • Nature : Full Time
Job Description

DAI seeks Grants Managers for the USAID Paani Program. The Grants Manager will be responsible for managing the $5 million grant fund. In collaboration with the COP, DCOP, Sr. Operations Manager, and other members of the project team, the Grants Manager will ensure the effective design, implementation, and close-out of grants, managing activities through the entire grant making life cycle. Duties may include, but are not limited to: issuing grants solicitations, implementation management, financial oversight, and strengthening grantee capacity to undertake further similar activities.


Position: Grants Manager

Level of Effort: One Year Full-time, Fixed Term Contract, with possibility of extension

Period of Performance: on/about February 1, 2018 – January 31, 2019

Base of Operations: Kathmandu, with field travel to Paani target river basin areas


The USAID Paani Program, also known as the पानीपरियोजना, is a 5 year, $25 million USAID-funded Project in Nepal. Water is the single most important natural resource under pinning Nepal’s economy and livelihoods. The sustainable management of water resources in Nepal depends on addressing climate change and protecting healthy, biodiverse ecosystems. Paani aims to enhance Nepal’s ability to manage water resources for multiple uses and users through climate change adaptation and the conservation of fresh water biodiversity. Paani focuses at the watershed, basin, and national scales and the project has approximately $5 million in grants and activity procurements. This goal will be reached by meeting the following objectives:

Reduce threats to freshwater biodiversity in the Karnali, Mahakali, and Rapti river basins.
Increase the ability of targeted human and ecological communities to adapt to the adverse impacts of climate change through improved water management.
This will be accomplished through 11 strategic approaches and four intermediate results (IRs, each with several sub-IRs), and supporting activities, as defined in Section C, Statement of Work (SOW) of the Paani Contract, the Year 2 Annual Work Plan and the Paani Monitoring and Evaluation Plan, which provide the framework and overall guidance for all Paani team members.


  • Work closely with the technical team in the activity design process including, but not limited to, supporting the development of solicitations, facilitating the process of evaluation of grant applications to ensure adherence to grants management policies, and advising on appropriate grant mechanisms.
  • Work with partners to develop grant budget estimates and review for allowability, allocability, reasonableness, and consistency, as well as compliance with USAID and DAI regulations and policies.
  • Assess administrative and financial capacity of grant applicants.
  • Ensure proper negotiation of the terms and conditions for grants.
  • Draft approval requests for USAID.
  • Generate and review all aspects of grant agreements with grantees.
  • Schedule and facilitate meetings to define roles, responsibilities, and timelines for grantees.
  • Provide guidance on policies and procedures for PANI staff as well as grantees to ensure adherence to grant management policies.
  • Serve as the PANI focal point for grantees. Share information with grantees ensuring cohesion and supporting collaborative engagement. Attending meetings and events hosted by partners. Provide updates to and collaborate with PANI staff on grant monitoring.
  • Monitor and track procurement activities for in-kind grants and delivery status of goods/services.
  • Monitor submission of and review grant deliverables. Coordinate with other members of the team for approval.
  • Ensure complete backup documentation for cash payments to grantees is submitted to project’s Finance Team.
  • Work with grantees and other PANI staff to ensure that activities are implemented in accordance with activity design.
  • With grantee and PANI team, solve issues that arise during grant implementation.
  • Ensure that all grant activities are properly documented from the start of implementation to grant close-down using DAI operations and grant management systems (TAMIS) etc.
  • Perform regular spot audits of grant files to ensure completeness, accuracy, and compliance.
  • Travel frequently to Nepalgunj and watershed sites to oversee grant activities and compliance. Provide feedback to watershed management specialists and technical focal points to improve management.
  • Assist and collaborate in external or internal audits as necessary
  • Other duties as assigned by supervisor

Level of Effort/Timeline:

The Grants Manager’s position is based in Kathmandu, with travel to the PANI target river basin areas.  The level of effort is 260 days per year.


The Grants Manager will work under the direct supervision of the Sr. Operations Manager, and in close coordination with the COP/DCOP.


  • A university degree in Business Administration, Management, Finance, International Development or other relevant field is required. A master’s degree is preferred.
  • Minimum of three years of demonstrated experience in grants design, implementation and administration or related role. Experience in financial management, accounting and/or auditing is preferred.
  • Working knowledge of USAID Contract Management and Grants Management policies and procedures. Strong knowledge of US government regulations including the Federal Acquisition Regulations (FAR), USAID Acquisition Regulation (AIDAR) and OMB circulars.
  • Demonstrated organizational and leadership skills with a willingness to take initiative, be proactive, and collaborate effectively with members of the PANI team, grantees and other stakeholders.
  • Fluency in English and Nepali. Demonstrated ability to communicate clearly and effectively in both languages, both orally and in writing.

Apply Instructions

Applicants should submit a CV and cover letter to by January 9, 2018. 

Please mention the position in the subject line of the email.

Women and people from marginalized communities are highly encouraged to apply.

This Job is expired. The Company is no longer accepting applications for this position.

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