Finance and Administration Manager

Sakchyam Program
Location: Nepal
Salary: Negotiable
Posted Date: 2016-06-02 Deadline: 2016-06-10
  • Nos. of Opening : 1
  • Location : Nepal
  • Working Position : Entry Level
  • Qualification Degree : Master’s degree in accounting, finance or business administration
  • Salary : Negotiable
  • Category : Finance / Administration
  • Nature : Full Time
Job Description

  • Mid to Senior-level similar experience (5+ years) on similar donor-funded programmes;
  • Strong understanding of design, and implementation of donor-funded finance and procurement rules;
  • Ability to quickly adopt financial and accounting systems of implementing providers;
  • Preferred experience with UKaid/DFID funded programmes and Value for Money indicators; strong negotiation and coordination skills
  • Preferred experience with grant programmes/funds/trusts
  • Preferred experience with automated accounting tracking and management systems;
  • Fluency in English language;
  • Master’s degree in accounting, finance or business administration;
  • Professional membership such as Chartered Accountant or its equivalent in the host country will be preferred;
  • Knowledge of local taxes and VAT system; and
  • Must be Nepalese National and able to live and travel throughout Nepal.

Job Specification

The Finance and Administration Manager will be responsible for the following overarching tasks:

  • Establish all field accounting and procurement operations and ensure that Louis Berger policies and procedures are implemented in strict adherence to DFID regulations & corporate guidelines.
  • Coordinate with and assist partner and other subcontractors on project related financial management concerns.
  • Ensure that all field offices follow established procedures and guidelines in order to facilitate the conduct of any financial audit.
  • Manage the project’s field cash operations to ensure the timely and effective transfer of financial resources between Louis Berger operations and Nepal field offices in support of project activities.
  • Oversee the development of inventory controls and procedures for field operations, and ensure the compliance by all offices.
  • Respond to Louis Berger home office on requests associated with internal and external audits; working with the project team to provide necessary documentations to comply with audit and financial review requirements.
  • Prepare financial reports as required by the project and Louis Berger corporate management.
  • Monthly closing of Field Cash Report (FCR) and reconciliation of daily cash disbursement Excel spreadsheet.
  • Review employee expense reports for completeness and accuracy and ensure proper completion of approved forms and templates with all required support document and receipts, and supervisor’s signature.
  • In coordination with the Home Office, provide the project management with regular updates to budgets, expenditures, Value for Money Plan and burn rate to.
  • Interact with project staff as needed to help facilitate project deliverables.
  • Custodian of issued Purchase Orders to include assigning of numbers, gathering of signatures, tracking of status, and maintaining a permanent file for reference.
  • Serve as contact person with Landlords regarding lease agreements and interaction with project expatriate as needed to help facilitate housing requirements.
  • Provide remote and on-site oversight and support to field staff in satellite offices as and when needed
  • Serve as contact person in handling visa request for project expatriates and consultants
  • Handle travel arrangement, including airfare, transportation, lodging and travel advances.
  • Handle project training and events arrangement, including airfare, transportation, lodging, meals.
  • Conduct new employee orientation.
  • Manage the accrued vacation day and accrued sick day schedules for the project staff
  • Handle the monthly local national payroll to include worksheet, pay slips, and timesheets and the physical distribution of local national salary to ensure privacy and orderly process.
  • Monitor and claim VAT on periodic basis by working closely with DFID
  • Payment and deduction of CIT and Tax on sources; keep track of CIT and Tax details; provide copy of tax deposit receipt of IRO to vendors/landlord as per their request.
  • Coordinate with local banks for opening new bank account for staff and banking transactions
  • Keep records of staff employment documents such as contracts and contract amendment, TORs and job descriptions, promotions, transfers, performance reviews, terminations, and employee statistics for reporting purposes.
  • Lend support on audit, onsite/offsite, of grantees when required.
  • Assume other management tasks determined by the Team Leader or Deputy Team Leader.

Apply Instructions

Interested candidates should submit their curriculum vitae with a cover letter stating the motivation for applying, salary expectation and a copy of their Nepalese citizenship certificate to Female candidates are encouraged to apply. The deadline for receipt of applications is 5 PM Nepal local time, June 10 2016.

Only successful applicants will be contacted for an interview.

This Job is expired. The Company is no longer accepting applications for this position.

Organization Summary

The Sakchyam Access to Finance for the Poor Programme (Sakchyam) is an initiative funded by UKaid as part of an about
agreement between the Governments of Nepal and the UK. It is implemented by Louis Berger for the Department for
International Development (DFID Nepal) in partnership with local and international institutions.

The 5-year programme, valued at £18.5 million ($29.6 million), is working with the public and private sectors to leverage
access and facilitate financial sector development in Nepal for small and medium enterprises (SMEs) and for poor people
with a focus on the Mid- and Far-Western Regions (MWDR and FWDR), and beyond.

Industry Type NGO / INGO / Social Work
Location House #267 | Chundevi Marg | Maharajgunj | Kathmandu | Nepal
Organization Size 1-10
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