Admin Assistant

Ipas is a nonprofit organization dedicated to ending preventable deaths and disabilities from unsafe abortions. Through local, national and global partnerships, Ipas works to ensure women can obtain safe, respectful and comprehensive abortion care; including counseling and contraception to prevent unintended pregnancies.

The Administrative Assistant provides support to the entire office. S/he performs a variety of official duties, provides effecient and timely action on administrative matters.

• Maintain record in a stock register as per GRF and GRN and dispatch the items as requested from staff member.
• Warehouse maintainance and monthly stock physical verification.
• Fill GRN, GHN.
• Procure office supplies (stationery, kitchen, cleaning materials) and deliver to staff upon request.
• Process, record and maintain file for mails (darta and challani); if required, help with fax, photocopy and scanning.
• Check mails received in post box.
• Refill of first aid kit.
• Check log book of generator and fuel consumption record.
• Asset physical verification on a need basis.
• Domestic air ticket arrangement.
• Administration and Procurement related works, as requested.
• Assist with photocopy, binding, scanning, and filing works, as requested.
• Perform other administrative tasks as required.

Minimum:

• Bachelor's degree in Management, Business Administration.
• 2 years experience in logistics, warehouse and office administration tasks.

Preferred:

• Pleasant personality with good communication skills, and able to type in English and Nepali.
• Knowledge and skills on use of computer, intrenet, power point presentaton, and other computer programs.

Physical:

• Kneeling - Light
• Standing - Light
• Walking - Light
• Bending - Light
• Lifting - Moderate
• Sitting - Moderate
• Talking - Moderate
• Hearing - Moderate
• Seeing - Moderate