Job Description
Vacancy Code: 0117/ADMAS
Position: Admin Assistant
Department/Area: Administration Department
Relate to: Administrator/Finance Manager
Location: Manbhawan, Lalitpur with possible visits to projects sites and Partners offices and possible relocation within the Country
Type Contract: 6 months contract replacement for maternity leave (with possibility of renewal)
Apply before : Monday 30th October 2017 at 09:00
Start Date: 20 November 2017
Work context
Organization: WeWorld Onlus
WeWorld Onlus, previously named as Intervita Onlus, is a non-confessional, non-political, independent Non-Governmental Organization that promotes and defends the rights of children and women in Italy and in the world. WeWorld helps in a concrete way the children, the women and their communities by promoting change and social inclusion.
WeWorld promotes a culture of solidarity, social commitment and respect of human rights. As part of a long term Integrated Development, it chooses to intervene in areas with a high rate of poverty where, working with local partners in different sectors at the same time, aims to create a solid foundation for real and lasting development of the community. WeWorld works in network with other civil society organizations to bring the voice of the weakest on the Italian and international political agenda and it is present in the major networks in defence of the rights of children and women. Based on the important experience developed all over the world on the field of community development and in particular on child rights, health and education, WeWorld Onlus started working in Nepal in October 2012.
The action presently implemented has the main objective to guarantee the rights to quality education and participation to the students attending some selected government schools in two districts of Nepal: Sindhupalchok and Kathmandu.
WeWorld Onlus is currently looking at strengthening its capacity by increasing its human resources and is looking for well-motivated, qualified collaborators, open to the development challenge.
Main responsibilities
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Proactive providing administrative support to our partners including registration of expenses in Excel, expense allocation verification in compliance with budget and forecast, and liaise with and give appropriate information to partners as and when required, and support them in the compilation of financial reports;
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Prepare internal expense payment vouchers and record them using WeWorld accounting system (computerized, i.e. Navision);
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Assist and support the Administrator/Finance Manager during the auditing and, if required, liaise with auditors to facilitate their activities and assist in the compilation of Audit reports;
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Check and Monitor financial reports and ensure timely remittance of partner NGOs for effective financial management.
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Perform financial monitoring and support of the partners NGOs' finance staff;
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Day to day post duties, and general clerical duties as required;
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Undertake work for the HR policies in WeWorld if required;
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Perform secretarial services, such as: typing, faxing, scanning, photocopying, translating, etc.
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Manage stocks of office stationery and supplies and their use by staff according to internal procedures.
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Manage and updating electronic files for office equipment inventory, recurrent scheduled payments, office Protocol register, etc.
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Organize logistics of missions, meetings, workshops and seminars; arrange when necessary travel and accommodation for staff.
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Provide periodical action plans and reports according to the project planning and monitoring system.
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Supervise the work of the Cleaner/Gardener.
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Perform any other task or duty assigned by the management reasonably and lawfully incidental to the above;
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Supervise administrative office assistant in her day to day tasks and responsibilities;
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Report in her/his capacity to Country Administrator and/or Country Representative as appropriate as per tasks assigned.
REQUIREMENTS
Qualification and experience
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At least Bachelor Certificate in Business Administration/Business Management or equivalent
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At least 3 years secretarial & accounting/administrative experience preferably with INGOs or local NGOs
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Good knowledge on financial accounting and administration
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Very Good Computer skills in MS Office in particular Word and Excel
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Very Good command of English and Nepali (written and spoken)
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Experience on translating documents from English to Nepali and vice versa
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Good knowledge of SWC implementing partnership for administrative and financial rules;
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Good knowledge of administrative and financial rules for accounting and reporting for project funded by international donors, such as EU, USAID, etc.
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Possess of valid two wheeler driving licence
Personal and Professional Skills
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Ability to sustain interpersonal and professional relationships with internal colleagues, partners, beneficiaries and donors organizations.
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Ability to monitor, supervise and support implementing partners.
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Capacity to work under pressure and under the supervision of other people
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Ability to take initiative and work with minimal supervision
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Capacity to respect deadlines and to timely and properly carry out the job assigned
Flexibility and Reliability
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Ability to work remotely obtaining documents and accounting files respecting deadlines and priorities;
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Ability to relate with partners and staff locally and internationally at different levels;
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Ability to relate with international HQ respecting deadlines and priorities;
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Ability to work in a team being proactive and cooperative;
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Skilled to identify potential improvement to submit to Country Representative/Country
Administrator;
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Problem solving in daily tasks for partners administrative issues complaining with agreements signed among Organization, SWC and partners;
How To apply
To apply, please send application with recent photo (specifying the expected salary) and detailed CV via email to nepal@weworld.it (Please use subject heading Ref: ADMAS Vacancy Post).
The applications not reporting all the required qualifications and documents will be rejected.
Only short listed candidates will be contacted for interviews.
WeWorld Onlus is an equal opportunities employer and welcomes applications from all sections of the community.
This Job is expired. The Company is no longer accepting applications for this position.
