Job Description
Job Description
1. Financial Duties and Responsibilities
A. Accounting
- Lead finance and administration department of the organization
- Prepare the finance reports
- Collect, cheque, register and keep track of all order forms, incoming & outgoing invoices, travel claims, according to Nepal law and internal procedures
- Make cash and bank reconciliation every month
- Comply with accounting principles as compiling pertinent financial document in organized manner
- Prepare payroll of staffs on monthly basis
- Support and facilitated external audit function of the organization.
B. Software Operation
- Keep updated record of all financial transactions in the financial software
C. Reporting and Documentation
- Prepare monthly financial report by first week of succeeding month
- Submit to financial report to Donor organization on given deadline
- Track activity level budgets and reports to concern Authority
D. Cash Flow/Fund Management
- Maintain cost effectiveness and keep track of budget allocation as per activities
- Carryout daily financial transaction with complete supporting document
- Handle cash and treasury operations with advanced use of spread sheets for tracking expenses and payroll system with tax applications, controls for ensuring proper transactions
E. Compliance
- Implement financial policies, procedures and directives of the organization
- Comply with the national accounting and financial policies and procedures
- Cross verify (compliance and relevancy) all financial transactions done by staffs.
2. Administrative duties and responsibilities
A. General Administration
- Provide administrative support to project office
- Manage water, electricity supply and telephone/internet lines
- Comply with safety of office supplies, materials, equipment and physical facilities
- Maintain office premises to provide good working environment.
- Implement administrative policies and procedures
- Manage administrative function and establish internal administrative systems and controls
- Maintain updated documentation, filing, folders and administrative data management in both hard copy and soft copy version
- Maintenance of attendance register, contracting, logistical arrangement, maintaining of project document folders (staff, contracts, incoming and outgoing letters, etc.)
B. Assets Management
- Maintain office equipment, materials and properties
- Keep records of the office supplies, materials and equipment
- Keep track of proper use, maintenance and repair of physical assets and office including vehicles, equipment, furniture, etc. as necessary
C. Coordination
- Coordinate administrative activities and maintain monthly and yearly timetable
- Support in recruitment process locally and keep the employee records by coordinating with project management team
- Keep track/record of the training and workshops attended by staffs
D. Procurement Function
- As a member of project procurement committee, engage in local procurement process as per procurement guideline
- Roster management of all the materials and service to be bought by project in a given year
E. Inventory Management
- Manage inventory and physically verify as per need
- Prepare the inventory report of furniture, equipment and goods
F. Other Duties
- Perform other duties and responsibilities as assigned by supervisor.
Job Specification
Position: Admin and Finance Officer (AFO)
Location: Field Office, Lamkichuha-1, Lamki, Kailali
Application Deadline: 26 June 2025
Contract Period: Till 31 Dec 2025 with possibilities of extension
Probation Period: 3 months
Responsible to: Project Leader and Focal Person
Responsible for: Administration and Finance Department
Academic Qualifications and Work Experiences
- Bachelors degree in management with specialization in accounting
- At least 3-year working experiences in the sector of finance and administration in sector
- Preference will be given to knowledge of using FAMAS accounting software.
- Ability to communicate in English, Nepali, and local languages;
- Ability to work under strict deadlines;
- Should have driving two wheelers.
Apply Instructions
Application
Interested applicants should provide all materials outlined below to email eoi.seewac@gmail.com by the 26 June, 2025.
- A CV (maximum 2 pages);
- A cover letter (maximum 1 page);
- The names and contact information of at least two recent references.
