Senior Project Support Officer / Deputy Project Manager Entry Level

Salary: Negotiable
983 Views 2015-10-06 00:00:00
  • Nos. of Opening :
  • Working Position : Entry Level
  • Qualification Degree :
  • Salary : Negotiable
  • Job Category : NGO / INGO / Social work
Job Description


Vacancy codeVA/2015/B5505/8515
Position titleSenior Project Support Officer / Deputy Project Manager
Department/officeAR, LKOH, Sri Lanka
Duty stationKathmandu, Nepal
Contract typeLocal ICA Specialist
Contract levelLICA Specialist-10
DurationOne year (renewable)
Application period15-Sep-2015 to 06-Oct-2015
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Background Information - UNOPS

UNOPS mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.

Within these three core areas of expertise, UNOPS provides its partners with advisory, implementation and transactional services, with projects ranging from building schools and hospitals, to procuring goods and services and training local personnel. UNOPS works closely with governments and communities to ensure increased economic, social and environmental sustainability for the projects we support, with a focus on developing national capacity.

Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices in development, humanitarian and peacebuilding contexts, always satisfying or surpassing partner expectations.

With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it. A flexible structure and global reach means we can quickly respond to our partners' needs, while offering the benefits of economies of scale. 

Background Information - Job-specific

UNOPS Operational Hub in Sri Lanka operates under the umbrella of the Asian-Pacific/Europe/Middle East region (AEMO), and provides technical, operational and administrative support to 5 countries in the South Asia region: Sri Lanka, Maldives, Nepal, Bhutan and Bangladesh. UNOPS work in this region focuses on the construction and operation of high quality sustainable infrastructure and sustainable procurement, project management, timely provision of services, and the use of most relevant technologies. Such projects provide social and economic benefits to vulnerable populations across the country, and contribute to poverty eradication. This includes construction of schools, hospitals, water networks, urban sewerage and drainage facilities, harbours and anchorages, waste management facilities, climate change mitigation, as well as a range of “soft” support aiming at anchoring the concepts of Disaster Risk Reduction for Resilience (DRR4R) and Build Back Better in government systems and capacities, as well as strengthening the overall sustainability of public infrastructure through robust operations and maintenance structures, local governance, etc.

Globally, UNOPS is putting a strong focus on sustainability. This is translated in UNOPS Strategic Framework through the strengthening of key contribution goals such as Sustainable Infrastructure and Sustainable Procurement, taking into consideration cross cutting dimensions of national capacity building, social, economic and environmental sustainability. Within rapidly evolving local and international contexts, increasing national capacities and shifting needs identified in the region, UNOPS is steering its intervention strategy towards an agenda focusing on environmental issues, climate change, resilient infrastructure, and disaster risk reduction.

UNOPS operates within the overall framework of the UN Development Assistance Framework in all the above mentioned countries, and has developed a number of partnerships over the years, with governments, other UN agencies, donor agencies and the private sector. In Sri Lanka and the Maldives, UNOPS is leading several innovative initiatives on Climate change, water security and waste management; in Nepal, UNOPS is working on anti-seismic structural engineering as well as enhancement capacities of the National Police; In Bangladesh, UNOPS is working on organizational capacity building and develops new partnership on sustainable infrastructure and sustainable procurement.
Functional Responsibilities

The Senior Project Support Officer/Deputy Project Manager will work under the guidance and supervision of the PM and report to the same. S/He shall provide support to the delivery of projects in the areas of, finance, procurement and contracts management and HR. This is an high level position within MIPP project. He will be responsible for day to day management of project activities in the absence of the PM.

Specifically the incumbent will be responsible for the following substantive tasks; this list is not representative of all the duties required but indicates typical duties and responsibilities:

Hub/Project Support

Provide support to the HOP/HOSS or PM:

  • Implementation of activities in accordance with UNOPS rules, regulations, policies and strategies;
  • Conduct Procurement pre-clearance duties for the Hub and maintain a strong oversight of the procurement plans and implementation;
  • Undertake travel to Project locations as requested;
  • Preparation and maintenance of project files, including internal and external project reports.
  • Manage information flows and oversee change controls, risk registers and issue
  • Management by establishing document control procedures;
  • Manage assigned delivery of work packages and take responsibility for progress;
  • Ensure accurate data entry into UNOPS ERP;
  • Monitor project budget, expenditure and other processes in line with the work-plan and standard Hub formats;
  • Prepare budget revisions as necessary;
  • Support the PM in the monitoring of budgets and cash flows utilising standard Hub formats and routines;
  • Alert on any financial shortfalls and over-expenditures;
  • Coordinate vendor communications, meetings and reports as necessary;
  • Provide substantive inputs to assist the PM in the preparation of project reports and documents;
  • Support the compilation of lessons learned;
  • Contribute to personnel development, the dissemination and sharing of best practices and lessons learned for planning and knowledge building.

Provide support to the PM

  • Provide PM backstopping support for short duration projects or as required;
  • Assist the PM in project completion and closure actions;
  • Support the PM in maintaining the Electronic Blue File (EBF) and other documentation in accordance with Organizational Directive (OD) 12;
  • Coordinate and liaise with the Project Manager on the implementation progress;
  • Advise the Project Manager of any deviations from the plan and update plans;
  • Work with Project manager to identify and manage risks;
  • Maintain all supporting project documentation (HR, finance and procurement) for audit and review processes.

Coordination and Liaison

  • Proactively coordinate and liaise with UNOPS Colombo Support Units (Finance, Procurement, Human Resources) on administrative management issues (related to i.e. payments, purchase orders,  staff contracts) related to the  projects;
  • Demonstrate high levels of initiative to assist in the implementation of Project activities.
  • Represent the PM in stakeholder coordination and meetings as requested.
  • Proactively coordinate and liaise with MIPP Field Offices on administrative management issues if any; 
  • Proactively coordinate and liaise with UNOPS Regional Office and HQ (Legal and Finance units) when required on administrative management issues;

General Duties

  • Provide inputs and suggestions as appropriate to streamline workflows/business processes and document templates/formats;
  • Manage personnel in the Project assigned as subordinates.
       Perform other related duties as required. 

  • Leadership
  • Integrity
  • Planning and Organising
  • Accountability
  • Ability to Learn Willingness to learn and openness to suggestions for self-improvement;
  • Result Orientation Self-motivated, ability to take on ownership of actions, and provide flexible and effective solutions to challenging situations;
  • Teamwork Skills Ability to build and sustain effective work relationship with subordinates and peers to achieve common goal;
  • Client Focus.  Ability to demonstrate and have a conducive attitude to serving others and ensuring Client or Partner satisfaction;
  • Understanding of project framework and environment;
  • Computer literate (MS Excel and Word) and ability to operate existing Enterprise Resource Planning Systems (ATLAS) is preferred.
Education/Experience/Language requirements


  • A Master’s Degree in a relevant field (e.g. Engineering, Business Administration, Logistics, Emergency Management, International Relations) with 5 years of relevant experience.
  • A combination of Bachelor’s degree with 7 years of relevant work experience may be accepted in lieu of the education requirements outlined above.

  • A minimum of 5 years relevant and progressive professional experience, specifically in the field of Project Management and Operations Management with focus on monitoring, reporting, development and coordination.
  • Experience in humanitarian emergency operating contexts, including humanitarian coordination mechanisms, donors, security, and operations management, an asset.
  • Experience and demonstrated knowledge of UN rules and procedures in Infrastructure, Procurement, Finance, HR Management and administrative rules and regulations will be an advantage.
  • Fluency in English is required;
  • Knowledge of Nepali is required

  • PRINCE2® Foundation/Practitioner an asset, but required completion within first 6 months of on boarding.
Contract type, level and duration

Contract type: ICA
Contract level: Local ICA Specialist 10
Contract duration: One year initially, renewable subject to satisfactory performance and funding availability.

For more details about the ICA contractual modality, please follow this link: 

Additional Considerations

  • Please note that the closing date is midnight Copenhagen time (CET)
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
  • This post is only open for candidates who are nationals of Nepal.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. 
Recruitment/internship in UNOPS is contingent on the results of such checks.