Title: Regional Field Coordinator (Head of Field Office)
Job ID: 7033
Practice Area - Job Family : Management
Duty Station : Biratnager, Nepal
Education & Work Experience: I-Master's Level Degree - 7 year(s) experience
Languages Required: Desired: English, Nepali
Vacancy Type: Service Contract (SC)
Posting Type: External
Bureau : Asia & the Pacific
Contract Duration: Initially six months with the possibility of extension
The position is open to Nepalese nationls only.
With the promulgation of the new constitution in September 2015, Nepal will transform from a centralized unitary state into a federal state, with provincial and local governments having authority and responsibility for decision making and development in the areas under their jurisdiction. With this transformation of political and governance structures in the country, there is a need for UNDP to adapt to the changed context and position itself more effectively at the sub national level.
In addition, Nepal is a very diverse country topographically with landscapes ranging from the highest Himalayas in the north to the tropical plains in the south between a width of a mere 193 kilometers. The Hills span in the middle ranging from the east to the west. Given the mountainous terrain, many parts of the hill and mountain regions remain very remote and are yet to be connected by road and other infrastructure to the country and its economy. The limited road access, unreliable air transportation to these areas, and the sheer remoteness of such locations make internal travel extremely complicated, time consuming and expensive. In addition, data also shows that the remote districts in the mountains and the hills persistently have had among the lowest human development index historically. The districts in the plains, however, have also suffered from low human development, especially in the Central Tarai region. While districts in these areas are better off in terms of infrastructure development and access to roads and markets, the existing feudal social relations and extreme poverty have led to strong inequalities. Overall, inequality in Nepal is one of the highest in the region, and therefore development programs addressing poverty and inequality must apply a differentiated approach based on sound understanding of local political, social, economic and cultural contexts. Having a strong field presence to have the firsthand knowledge and understanding of the local realities, dynamics, priorities and needs is, therefore, critical to designing effective responses to the development challenges.
Being closer to the beneficiaries at the community level is essential for greater impact. Driven by the spirit and the principles of the Sustainable Development Goals (SDGs) as well as its corporate Strategic Plan (2014-2017), UNDP prioritizes empowering lives and building resilient nations through working closely with the people themselves. Having field offices in strategic locations to support the Country Office in this process of empowering the people, having sharper targeting approaches and effective outreach strategies, and building stronger local partnerships based on solid field level information is a key element of UNDP’s strategy in Nepal. Through these field offices, UNDP will create and build on synergies among UNDP programmes as well as have stronger coordination with local government and line departments, other UN agencies’, and development partners’ projects in the same geographic areas. It will also foster stronger quality assurance at the field level which will contribute to strengthening UNDP’s relevance, effectiveness, impact, and image as a trusted partner of choice for both donors and the Government.
The restructuring of the field offices is driven by the following vision:
“Having quality programme design and implementation that empowers the poor, marginalized and vulnerable communities, improves programmatic efficiency, and strengthens partnerships at local level.”
In order to materialize this vision, UNDP will strengthen its field presence and expand the current scope of work of the field offices such that they reinforce UNDP’s relevance, effectiveness, impact, and image as a trusted partner for the Government and the donors. UNDP will also make efforts to have co-location of its field offices with project offices so that resources can be shared and services can be pooled for cost efficiency and effectiveness.
More specifically, the field offices will focus on the following 4 areas:
Representation and Partnership Building
Quality Assurance of UNDP projects
Service Provision to UNDP Projects and the Country Office
Duties and Responsibilities
Under the direct supervision of the Country Director the Regioal Field Coodinator (Head of Field Office) will be responsible for the overall management of the Field Office. The incumbent will be responsible for representing UNDP in the region, building partnerships with UN Agencies, Civil Society Government of Nepal and Community based organizations. The incumbent will also support programmatic synergies between UNDP projects in the region, with a focus to ensuring efficiency and effectiveness by utilising UNDP’s Quality Assurance principles. When needed the incumbent will be responsible for the provision of support services to UNDP Country Office and regional projects.
1. Representation and Partnership building.
- Identify and build partnerships with development actors, government officials, civil society and stakeholders in the regional and local level;
- Maintain coordination and collaboration of activities among partner agencies;
- Represent UNDP at development related forums at the regional and local level;
- Facilitate sharing of relevant data between UNDP and other development partners;
- Liaise as necessary with government and other UN agencies and development partners at the regional and local level to facilitate implementation of the UNDP Country Programme;
- Promote visibility of UNDP activities at the regional and local level;
- Assist UNDP, as needed, in problem-solving at the regional and local level;
- Participate in UNDP annual planning and review processes;
- Provide UNDP with regular updates on regional development issues and operating space, early warnings and recommendations;
- Share information, experiences and best practices among partners and other relevant stakeholders;
- Ensure practical implementations issues and matters of concern are raised with the district authorities to ensure regional projects and partners have conducive environment to implement projects;
- Act as regional SDG focal point for raising awareness, advocacy and promotion.
2. Support UNDP projects to promote programmatic synergies:
- Ensure overall coordination of UNDP regional projects and follow up on areas for integration and synergy;
- Establish lines of communication and coordination between UNDP projects, to ensure cost efficiency, maximize results and foster a continual learning environment;
- Coordinate with other UN agencies to promote joint UN efforts and raise awareness of shared progress towards SGD goals;
- Coordinate with government partners to ensure ownership of projects and advocate for mobilization of government resources for scaling up successful UNDP models.
3. Quality Assurance of UNDP projects:
- Organize the collection of data from beneficiaries, focusing on change bought about by development initiatives of UNDP;
- Verification of project outputs;
- Ensure integration of cross-cutting issues such as Gender Equality and Social Inclusion, accessibility, environment, disaster risk reduction, voice and participation of beneficiaries and following the principles of Do No Harm into project planning, implementation and results;
- Follow up on quality assurance recommendations to ensure projects are following best practice;
- Facilitate the collection and alignment of high quality data for country office from projects in area, including but not limited to, the creation and maintenance of real-time data system accessible by UNDP country office staff;
- Contribute data and findings towards annual country office quality assurance cycle for all projects in the region.
4. Service provision for UNDP projects and Country Office:
- Support the country office to gather relevant socioeconomic and political data and analysis for project and programme planning, project review and continual evaluation;
- Building the capacity of field office staff and field monitoring staff in the areas of planning, monitoring and quality assurance;
- Facilitate field visits by UNDP Country Office staff, donors, media and others when requested;
- Participate in regional security and safety meetings;
- Act as focal point for good practice and lessons learnt, communicating with Country Office communication and programme teams;
- Oversee the compilation of data for communications team and gender teams as requested;
- Support the country office programme units to coordinate and ensure best practice with projects in region;
- Conduct ‘third party’ monitoring of project activities at the request of projects and/or country office staff, providing feedback for improvement.
5. Management of the Field Office:
- Manage day to day administration and financial activities of field office;
- Ensure fiduciary accountability of the field office;
- Manage petty cash in accordance with UNDP rules and regulations;
- Ensure proper use, management, maintenance and record keeping of assets and equipment;
- Ensure proper safety measures as prescribed by Country Office are adopted for the safety and security of staff and office, while maintain timely communications with country office security staff;
- Manage the performance of field office staff, including setting annual targets and reviewing staff performance;
- Manage and be accountable for overall field office work planning and delivery.
6. Gender and Social Inclusion
- Ensure gender and social inclusion standards as outlined in the Common Framework for Gender Equality and Social Inclusion, developed by the IDPG GESI Working Group, are mainstreamed throughout all regional projects;
- Represent UNDP in a manner consistent with international norms and corporate standards covering the rights of women, minority, vulnerable, LGBT and indigenous groups;
- Uphold the values of the UN and ensure UN values and standards are advocated for in partner organisations;
- Maintain regional awareness of the challenges facing vulnerable and other marginalised groups, reporting to other UNDP offices and Country Office as needed.
- Demonstrates integrity by modelling the UN’s values and ethical standards;
- Promotes the vision, mission and strategic goals of the UN;
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
- Ability to work in complex and challenging situations;
- Capacity and willingness to visit remote areas for extended periods of time;
- Excellent networking and negotiation skills;
- Self-motivated, innovative and able to work with minimum supervision.
Level 3: Inclusive in decision making
- Seeks and recognizes individual contributions;
- Encourages dialogue and acts in accordance with team inputs;
- Anticipates and resolves conflict;
- Embraces differing opinions seeing them as opportunities for improvement;
- Gives credit to others;
- Determines appropriate resources, methods, partners, in- formation and solutions.
Level 2: Analyses and recommends
- Analyses complex technical materials (including data) and makes concise; relevant recommendations;
- Contributes reliable production of knowledge services and transactions;
- Identifies and addresses potential challenges quickly and develop action plans;
- Sees specific opportunities for immediate improvement within own field.
Level 3: Encourages collaboration and improves team performance
- Takes ownership of responsibilities;
- Involves team in different steps of the process;
- Seeks and values other’s initiatives and expertise;
- Drives team engagement;
- Produces new ideas and approaches in relation to own team;
- Recognizes and rewards visible improvement in behaviours;
- Sets general individual development goals for improvement in current position and provides standard development opportunities.
Level 3: Listens to develop awareness for client needs
- Respects difference of opinion;
- Finds common ground to solve problems;
- Gains trust of peers, partners, clients;
- Presents complex, conceptual ideas in practical terms to others;
- Adapts communications to the specific audience;
- Builds informal networks internally and externally and views them as part of the value creation process;
- Develops detailed understanding of the clients’ needs, issues and priorities through routinely seeking clients’ feedback;
- Awareness of how team performs against clients‘ expectations;
- Recognizes and rewards success.
Level 3: Adapts and Implements
- Takes responsibility for addressing critical situations;
- Demonstrates commitment to clients and quality;
- Works to agreed goals dealing with challenges constructively;
- Responsible for project implementation or team deliverables;
- Takes responsibility and works towards planning targets, overcoming obstacles, setbacks and uncertainty;
- Always acts in a compliant manner and uses resources responsibly.
Required Skills and Experience
- Completion of Master’s Degree in Social Sciences (Rural Development, Social Work) or any other relevant field.
- Minimum of seven years of progressively responsible experience in coordination, partnership building and management;
- Experience in the field of monitoring and evaluation;
- Proficient in use of computers and office software packages (MS Word, Excel, email, etc.)
- Fluency in written and spoken English and Nepali is essential.
Important applicant information
All posts in the SC categories are subject to local recruitment.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
UNDP is committed to achieve work force diversity (in terms of nationality, minority groups, caste/ethnic groups, persons with disability etc.) and has a policy to have gender balance among staff at all levels. Qualified female candidates and candidates particularly from disadvantaged and socially excluded groups are strongly encouraged to apply.
All applications will be treated with highest confidence
The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.