Job Description

Short Description

 

External Vacancy Announcement for the post of Programme Associate (Database), SC-6 (Equivalent to GS6)

VA No. WFP CO Nepal/Programe (M&E)/2017-E-04

Contract Type: Service Contract (SC)

Required number of post: One (1)

 

ORGANIZATIONAL CONTEXT

 

These jobs are found in Regional Bureaux (RBs), Country Offices (COs), Area/Field Offices (AOs/FOs). Job holders typically report to a Programme Policy Officer or Head of Field Office.
At this level, job holders are expected to demonstrate responsibility and initiative to respond independently to various queries with only general guidance. There is a requirement to use judgment in dealing with unforeseen operational problems on a daily basis. Job holders are expected to manage resources and coach and coordinate support staff.

 

JOB PURPOSE

 

To provide effective specialized support and technical analyses to policy and programme activities that effectively meet food assistance needs.

 

KEY ACCOUNTABILITIES (not all-inclusive)

 

Under the overall guidance of the Programme Policy Officer (M&E), the incumbent shall carry out the following tasks:

• Managing the administration of the output based information management system, including its updates and the new information management solutions, in line with the corporate requirements – eSPR
• Ensure smooth coordination and technical support to all users and managers of eSPR system from the GON and NGOs partner.
• Ensure smooth coordination and implementation of integration plan of eSPR with the GON EMIS data base system and handover plan.
• Organise and facilitate periodic technical trainings to all managers and users of eSPR system.
• Assist managing all monitoring and evaluation related data/info through the corporate data base systems (COMET and PRING) and get familiar with LESS (corporate logistic database) in coordination with HQ, RB comet team and CO logistic.
• As a CO administrator of these systems, provide adequate technical support to other functional unit's focal points at the CO and field offices.
• Organise and facilitate periodic technical trainings to all managers and users of COMET and SPRING database systems.
• Prepare and Provide  pre-analysis reports from  real-time information management system including data quality check
• Managing further analysis of data in support of report writing
• Coordinating with the third party vendor for upgrade of eSPR system
• Developing and preparing the relevant documents (technical and user manuals) and training materials regarding the use of the information system
• Following up with partners to ensure regular reporting.
• Reformatting the report from partners as per eSPR requirements
• Performing data entry into the eSPR database
• Performing data entry into M&E database of completed monitoring questionnaires, surveys, assessment and geo-spatial or other information
• Providing training/orientation to focal person from co-operating partners and SO on data collection and entry in eWIN using tablets
• Organizing training/orientation for the staffs from third party on data entry in eWin
• Performing supervision on data entry from third party in eWin
• Reanalyzing and rechecking the third party monitoring result
• Notifying errors, observe data quality, and suggest improvements for data collection formats
• Providing support for corporate and ad hock reporting as per the need of the organization and ensure compilation and provision of M&E data for timely reporting
• Providing support and information related tasks for project/programme activities such as making interventions and presentations in meetings, workshops, seminars, missions, etc
• Providing support on administrative task as required.

 

OTHER SPECIFIC JOB REQUIREMENTS

 

This section is optional to describe additional responsibilities & knowledge required for the specific job.

 

4Ps CORE ORGANISATIONAL CAPABILITIES

 

Purpose

• Understand and communicate the Strategic Objectives: Coaches team in the most effective ways to communicate WFP’s Strategic Objectives to WFP team and partners in the field.
•  Be a force for positive change: Implements new methods or tools to improve team’s work processes and productivity.
•  Make the mission inspiring to our team: Maps team’s activities and tasks to specific successes in beneficiary communities to showcase positive impact.
•  Make our mission visible in everyday actions: Explains to teammates how each unit contributes to the overall WFP mission.

People

• Look for ways to strengthen people's skills: Identifies skill development opportunities such as training modules or on-the-job experiences for self, colleagues and direct reports.
•  Create an inclusive culture: Facilitates team building activities to build rapport in own unit.
•  Be a coach & provide constructive feedback: Facilitates the pairing of junior colleagues with coaches within own team.
•  Create an “I will”/”We will” spirit: Proactively anticipates potential challenges and develops mitigation plans to ensure that team meets goals and targets.

Performance

• Encourage innovation & creative solutions: Identifies opportunities to be creative in own work and to help team be more innovative and accurate in their respective tasks and areas of work.
•  Focus on getting results: Monitors team’s deliverables and provides feedback to ensure outcomes are delivered consistently and accurately.
•  Make commitments and make good on commitments: Provides accurate guidance to team on expected responsibilities and tasks, whilst also upholding own commitment to the team.
•  Be Decisive: Sets an example and provides guidance to junior team members on when to escalate issues when faced with challenging issues in the workplace or in the field.

Partnership

• Connect and share across WFP units: Facilitates partnerships with other WFP units to accomplish missions in the field.
•  Build strong external partnerships: Sets an example and provides guidance to team on how to build relationships with external partners.
•  Be politically agile & adaptable: Articulates to colleagues or direct reports the value of contributing to other WFP teams and agency partnerships in fulfilling WFP’s goals and objectives.
•  Be clear about the value WFP brings to partnerships: Organizes, monitors, and prioritizes own and team’s efforts to ensure that they will fulfil the needs of internal and external partners.

 

 

 

FUNCTIONAL CAPABILITIES

 

Capability Name	Description of the behaviour expected for the proficiency level
Programme Lifecycle & Food Assistance	Demonstrates ability to identify key variables and contextual factors that affect food assistance problems and programmes throughout the lifecycle to inform quality programme design or re-design.
Transfer Modalities (Food, Cash, Vouchers)	Demonstrates ability to implement, under guidance, food assistance programmes deploying the full range of transfer modalities with an understanding of basic principles guiding modality selection and implementation.
Broad Knowledge of Specialized Areas	Understands basic technical concepts and data and their relevance to food assistance programmes.
Emergency Programming	Displays capacity to provide inputs into the development, implementation and realignment of high quality emergency programmes.
Strategic Policy Engagement w/Government	Understands and applies basic principles of engagement with government counterparts at the national or local level.

 

 

 

STANDARD MINIMUM QUALIFICATIONS

 

Education: Completion of secondary school education. A post-secondary certificate in the related functional area. Bachelors degree in computer science and database management is preferable.
Language: Fluency in both oral and written communication in the UN language in use at the duty station and in the duty station’s language, if different.

 

 

 

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

 

• Has worked with technical teams (i.e. nutrition, VAM, M&E etc.).
• Has contributed to implementation of programmes.
• Has observed or assisted with policy discussions.
• Has worked as database manager for at least three years.

 

TERMS AND CONDITIONS

 

The interested and qualified Nepalese nationals only are requested to submit their applications with an updated UN Personal History Form (P11) and CVs (optional) to the position announced.

The duration of contract: One year.

Location: The selected candidate will be based in Kathmandu.

 

 

Date of issuance of External Vacancy Announcement:  11 April 2017

Deadline for applications: 24 April 2017

To apply, please visit http://www1.wfp.org/careers/job-openings

Candidates are requested to Create an account in system before applying. Candidate curriculum vitae, UN Personal Histoty Form (P11) and applications will be registered allowing profile updates, apply for a job through wfp career website.

Only short-listed candidates will be contacted.

 The organization reserves the right to cancel or postpone the whole recruitment process without providing any reasons whatsoever. No telephone enquiries will be entertained.