Admin & Finance Assistant Entry Level

Salary: Negotiable
1995 Views 2016-03-25 00:00:00
  • Nos. of Opening :
  • Working Position : Entry Level
  • Qualification Degree :
  • Salary : Negotiable
  • Job Category : Finance / Administration
Job Description

Administration and Finance Assistant (AFA) SU - 6 NEX project

Location : Kailali, Biratnagar, Udaypur, Pokhara, Hetauda, Dang, Surkhet, NEPAL
Application Deadline : 25-Mar-16
Additional Category Sustainable Development and Poverty Reduction
Type of Contract : Other
Post Level : Other
Languages Required : English  
Starting Date :
(date when the selected candidate is expected to start)
Duration of Initial Contract : Annual contract
Expected Duration of Assignment : Until the project validity (subject to satisfactory performance)


The goal of the Microenterprise Development Programme (MEDEP) is to contribute to the poverty reduction and employment generation efforts of the Government of Nepal (GoN) through micro-entrepreneurship development. This approach is in line with the strategy of the GoN’s periodic plans.

During the fourth phase of MEDEP, 73,000 new micro entrepreneurs will be created (30,000 with MEDEP resources, 32,000 by MEDPA and 11,000 Local Bodies) with particular focus on supporting households that are living below the national poverty line, women and the socially excluded, by strengthening the national system to support the establishment of micro-enterprise start-ups. This will be achieved by building the capacities of government at central and local levels to develop and implement policies for the support of micro-entrepreneurship, as well as by strengthening access to markets, finance and business development services.

Building on its experience of 14 years of providing support to micro-entrepreneurs in Nepal, MEDEP will create micro-enterprises indirectly, by mentoring, supporting  and strengthening the GoN’s Micro Enterprise Development for Poverty Alleviation (MEDPA). The programme will be implemented in partnership with central and local government institutions, as well as by supporting non-government and private sector organisations. MEDEP’s outcome therefore will not be limited to just creating new entrepreneurs. Its main contribution will instead be to endow Nepal with a sustainable institutional setup for the delivery and support of entrepreneurship even after the end of the programme.

MEDEP will also support peace and stability in Nepal, by significantly contributing to addressing poverty and social exclusion, which are among the root causes of conflict in the country.


Duties and Responsibilities

Under the direct supervision of the National Programme Manager, the APSO AFA is responsible for:

  • Maintaining records on financial accounts, personnel, procurement and inventory;
  • Assisting in administrative work and provide logistic support for smooth implementation of programme;
  • Assisting arranging distinct Enterprise Development Implementation committee (DEDIC) and procurement and Recruitment Committee meetings and preparing minutes of these meetings Assisting in arranging and providing logistic support for the conduct of workshops and seminars;
  • Conducting frequent field visits for the purpose of monitoring;
  • Preparing sub-contracting documents for partner organisations such as Business Development Service Providing Organisations (BDSPOs), District Micro-Entrepreneurs Group Associations (DMEGAs), Enterprise Development Unit (EDU) of DDCs, District Enterprise Development Committee (DEDC) members, Cottage and Small Industry Office (CSIO), Cottage and Small Industry Development Board (CSIDB) district office, NGO, District Chamber of Commerce and Industries (DCCI), District level Federation of Nepal Cottage and Small Industries (FNCSI), etc.;
  • Preparing financial reports on a quarterly basis and preparing variance analyses of each activity and submission to NPSO;
  • Together with APSM and other professionals in APSO, assisting in preparing quarterly plans based on the variance analyses of the past quarters based on approved Annual Work plans.
  • Conducting on the spot monitoring of BDSPOs, DMEGAs and other partner organisation which are supported by MEDEP;
  • Ensure that MEDEP activities are planned and implemented in a gender sensitive and socially inclusive manner and that all implementing partners are sensitized and trained in gender and social inclusion;
  • Assisting internal and annual audit exercises;
  • Assisting and recording of programme vehicles and equipment;
  • Handle petty cash and reimbursement of petty cash bills at NPSO;
  • Assist Admin and Finance Manager/Specialist as per the requirements.


  • Work prioritization and ability to multitask;
  • Ability to maintain a high level of accuracy, confidentiality concerning financial and employee files;
  • Excellent interpersonal skills;
  • Shares knowledge and experience;
  • Positive, constructive attitude;
  • Ability to work and act under pressure with discretion in politically sensitive environment with a minimum of comfort;
  • Responds positively to critical feedback and differing points of view;
  • Ready to work independently, under tight deadlines;
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
  • Ability to work in a multi-cultural team environment with a positive attitude;
  • Highest standards of integrity, discretion and loyalty.


Required Skills and Experience


  • Bachelors Degree in management or relevant fields.


  • Three years experiences in financial accounting and reporting skills as well as exposure in the administration of programmes and knowledge of auditing will be added value;
  • Work experience on development programme or reputed private organization will be added value.

Computer skills:

  • S/he must have excellent computer skills (Windows, Word, Excel, Power Point); should able to operate financial packages independently.


  • Good command of both spoken and written Nepali and English languages is required.


UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.