Ministry of Population and Environment (MoPE) is implementing the Nepal Climate Change Support Programme (NCCSP) in collaboration with Ministry of Federal Affairs and Local Development (MoFALD) with the financial assistance of DFID, EU, Cyprus and technical assistance of UNDP.  The programme has a goal to contribute in ensuring that the poorest and most vulnerable communities in Nepal are able to adapt to the negative effects of climate change.  The programme is underway in 14 districts of mid and far-western region.

The Programme consists of 3 key outputs (i) implementing 100 Local Adaptation Plan of Actions (LAPAs) in 90 VDCs and 7 municipalities in 14 districts  (ii) putting in place local and sub-national mechanisms to implement and promote scalable adaptation actions and people’s resilience; and (iii) establishing/further developing institutional and funding mechanisms for climate change adaptation actions.

The incumbent will be responsible for providing necessary administrative and programme-related support for the smooth implementation of the programme. S/he will play a critical cross cutting role across to ensure timely support in areas of administration, budget, HR, travel and programmatic assistance largely related to field level operation.

While working directly under the supervision of NPM/DPM, the incumbent will work closely with other team members both at central and district level.

Duties and Responsibilities:

The specific roles of the incumbent will be as follows:

• Ensure quality assurance of the administrative and financial documents received from the field prior to approval by the NCCSP management, and provide support to the staff including necessary guidance for compliance with NEX rules and regulations;
• Check/ verify the ITA, and travel claims of the staff, especially of the field, for approval and processing. Maintain updated record of the staff movements, leave records in the prescribed template;
• Maintain up-to-date personnel record/documents of all the staff documents in compliance with the law of the land and audit recommendations;
• Ensure timely (weekly) arrangements of the staff meetings including agenda, follow-up to decisions and writing minutes;
• Provide support to organising events (PEB, PSC) including contacting the participants, dispatch of the necessary documents, and necessary logistics;
• Maintain a detailed inventory of the project asset to facilitate the transfer/disposal at the end of the project;
• Double check the programme related information received from the field before wider circulation;
• Make field visits and provide support especially during absence of DAFA, and the major events;
• Provide other project-related assistance as required by NCCSP management MoPE officials;

• Work prioritization and ability to multitask.
• Ability to maintain a high level of accuracy, confidentiality concerning financial and employee files.
• Excellent interpersonal skills.
• Shares knowledge and experience.
• Positive, constructive attitude.
• Ability to work and act under pressure with discretion in politically sensitive environment with a minimum of comfort.
• Responds positively to critical feedback and differing points of view.
• Ready to work independently, under tight deadlines.
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.
• Ability to work in a multi-cultural team environment with a positive attitude.
• Highest standards of integrity, discretion and loyalty.

Education:

• Completion of Bachelor’s Degree in Business Administration, Social Science or any other relevant field.

Experience:

• 3 Years of working experience in project administration, logistics, finance, etc.
• Prior experience of working in the climate change related projects will be an advantage.
• Knowledge and experience of working in MS package, finance software, etc.

Language requirement:

• Fluency in English and Nepali languages.