PURPOSE OF POSITION:
The Program Manager oversees the Programming Team, including Program Officer(s), DME, and Humanitarian Accountability. The PM supports the Response Manager and Operations Manager in designing the response strategy and operations plan. The PM is responsible to manage grant acquisition, assessments, monitoring and humanitarian accountability.
Establish, resource and staff the programmes unit to meet response need:
Determine Programmes organisational structure and staffing plan with P&C.
Work with P&C to recruit and deploy Programmes staff and plan for capacity development.
Ensure Programmes staff handovers are conducted.
Develop Programmes budget in coordination with Finance.
Plan for Programmes Unit transition/ integration with NO/Response Team.
Facilitate programme planning process to ensure alignment with context, humanitarian needs, response strategy as well as operational feasibility and technical quality:
Support development of operational intent plan to align with funding allocations ensuring operational feasibility and technical quality
Write Operational Intent inclusive of targets.
Prepare project RACIs for new grants.
Support Finance in the allocation and tracking of response funding to ensure response strategic priorities are funded & effective leveraging of available funding:
Support mapping of all funding sources with Finance.
Support funding allocation process (Private Non Sponsorship & grant opportunities) in coordination with Finance, Response Manager and Operations to reflect
response strategic priorities, operational realities and ensure compliance with relevant funding regulations.
Support Finance to track donor funding allocation and commitments to ensure response strategic priorities are funded.
Donor liaison and advocacy is undertaken to resource operations plan to address humanitarian needs:
Monitor and analyse donor opportunities to ensure they align with operational intent.
Communicate humanitarian needs identified through assessments, monitoring data and community feedback to in-country donors and Support Offices International Programmes Groups.
Collaborate with Advocacy to influence donor funding strategies when appropriate.
Develop and submit project proposals to donors to resource operations plan:
Develop project proposals with Operations, Advocacy, Finance and relevant Support functions and ensure stakeholders have the opportunity to review proposals and raise issues prior to submission to donors.
Ensure proposals are aligned with the operational plan, sector DADDs and standards.
Ensure proposals are aligned with accountability standards and basic DME requirements.
Maintain donor and SOs communications to facilitate funding acquisition.
Support Finance to ensure an up-to-date funding matrix.
Support Finance to establish grant management system to ensure fulfillment of donor requirements:
Support finance to conduct grant orientation or grant start-up workshops for relevant staff.
Plan and manage donor reporting to ensure that all donor requirements are met.
Support finance with monitoring of grants for compliance with grant requirements.
Plan, implement, analyse and share findings from assessments and program monitoring:
Plan the initial rapid assessment process and manage the data collection (including primary, secondary data, observational data and community feedback).
Manage or support ongoing community based assessments as agreed with sector and sub-function leads.
Incorporate baseline indicators into assessments.
Analyse assessment data and provide recommendations for strategy and programme design.
Map interagency assessment processes and participate in joint assessments as agreed with response management.
Develop programme design based on response strategy, context and humanitarian needs:
Review NO Strategy, context analysis and assessment findings for design recommendations.
Facilitate the input of all EMS functions into the programme design process.
Ensure the overall programme design incorporates international humanitarian standards and WV guidance and standards (i.e. Sphere, DADDs, CWBOs, PAF, etc).
Develop response design incorporating international and WV standard related indicators.
Design and support the implementation of the programme monitoring system:
Develop and implement the programme monitoring system which integrates programme and project requirements.
Prepare Indicator Tracking Table (ITT) monitoring reports and share with Operations on a monthly basis.
Collaborate with Information Management and Humanitarian Accountability (HA) to provide summaries of community based data and share with Operations and management to support programme adaptation and improvement.
Plan and manage baselines, evaluations, reviews and learning events for continuous improvement:
Conduct real time evaluation (RTE) during the first phase of the response.
Plan and implement real time learning event (RT LE) with Region and H-LEARN and monitor implementation of resulting plan of action.
Plan and manage project/programme baselines, evaluations and reviews to meet donor and organisational requirements.
Communicate baseline, evaluation and review findings with response staff and communities.
Develop Plans of Action that address evaluation, review recommendations and monitor implementation.
KNOWLEDGE, SKILLS & ABILITIES:
Masters degree in International Development, International Relations, or related study.
Proven knowledge leading a multi-cultural team.
Experience working in a cross-cultural environment.
3-5 years of related work experience, including deployments/postings to emergency response.
Work experience as Humanitarian Emergency Affairs Program Officer in a complex emergency response at least for 1-3 years in a country other than the home country.
Understand Humanitarian Industry and have proven experience within a complex relief setting.
Minimum 5 years of experience in successful proposal writing and management of proposal development teams with multi- and bi-lateral donors.
Excellent written and verbal communication in English.
Problem solver. Understands grant acquisitions, DME and Humanitarian Accountability.