Planning, Monitoring and Evaluation Specialist Entry Level

Adaptation for Smallholders in Hilly Areas (ASHA)
Salary: Negotiable
990 Views 2015-12-25 00:00:00
  • Nos. of Opening :
  • Working Position : Entry Level
  • Qualification Degree :
  • Salary : Negotiable
  • Job Category : NGO / INGO / Social work
Job Description
Duty station:Surkhet
Key Responsibilities and Duties:
  • Planning support
    • Support in preparing annual work plan and budget (AWPB) in consultation with local community, district stakeholders and the project team.
    • Prepare planning process working guidelines in close consultation with district stakeholders and the project team.
    • Facilitate in organizing district and project level review annual and periodic meetings and get feedback for further improvement.
    • Prepare timely and relevant trimester, annual and periodic progress report of the project.

Setting up the Project GIS-based M&E system

  • Develop the overall framework and plan for Project M&E in accordance to the Project document, with focus on both qualitative and quantitative measures.
  • Conduct a readiness assessment regarding M&E on what are the incentives at the system level, who are the beneficiaries.
  • Guide and coordinate the review of the Project log-frame including.
    • Provide technical advice for the revision of performance indicators
    • Ensure realistic intermediate and end-of-Project targets are defined
    • Conduct a baseline study (situation at Project start) and/or through hiring service provider
    • Identify sources of data, collection methods, who collects data, how often, cost of collection and who analyses it, with strong verification mechanisms
    • Ensure all critical risks are identified
  • Identify the core information needs of PCU, the Project Steering Committee, IFAD and the MoFSC.
  • Identify the requirements for collecting baseline data, prepare terms-of-reference for and arrange the conduct of a baseline survey, as required.
  • Clarify M&E responsibilities of different Project personnel.
  • Contribute to the development of the AWPB, ensuring alignment with Project strategy, agreement on annual targets and inclusion of M&E activities in the work plan.
  • Prepare detailed M&E budget.
  • Prepare calendar of M&E activities.
  • Identify M&E technical assistance that the Project needs to contract and guide its recruitment.
  • Develop the Project GIS-based MIS (Management Information System).

Implementation of the Project GIS-based M&E system

  • Oversee and execute M&E activities included in the AWPB, with particular focus on results and impacts as well as in lesson learning and good practices.
  • Based on the AWPB design the framework for the physical and process monitoring of Project activities.
  • Promote a results-based approach to monitoring and evaluation, emphasizing results and impacts.
  • Coordinate the preparation of relevant Project reports. Guide staff and executing partners in preparing their progress reports in accordance with approved reporting formats and ensure their timely submission. This includes quarterly progress reports, annual Project report, inception report, and ad-hoc technical reports.
  • Collaborating closely with the Project KM Specialist, prepare consolidated progress reports for Project management including identification of problems, causes of potential bottlenecks in Project implementation, and providing specific recommendations.
  • Check that monitoring data are discussed in the appropriate forum (such as the review meetings of PCU, the semester meeting of the Project Steering Committee) and in a timely fashion in terms of implications for future action. If necessary, create such discussion forums to fill any gaps.
  • Undertake regular visits to the field to support implementation of M&E and to identify where consolidations might be needed.
  • Foster participatory planning and monitoring by training and involving primary stakeholder groups in the M&E of activities.
  • Support the design of a GIS-based mobile M&E System (SMS, electronic tablet), and coordinate the MIS (Management Information System) development through selection of a competent and experienced service provider.
  • Prepare M&E reports for annual supervision missions, mid-term review and final evaluation in accordance to IFAD guidance.
  • Facilitate, act as resource person, and join if required any external supervision and evaluation missions.
  • Monitor the follow up of supervision and evaluation recommendations.
  • Identify the need and draw up the TORs for specific Project studies. Recruit, guide and support consultants or service providers that are contracted to implement special surveys and studies required for evaluating Project outcomes and impacts.
  • Organize (and provide) refresher training in M&E for Project and implementing partner staff, local organizations and primary stakeholders with view of developing local M&E capacity.
  • Focus on simplification of e-M&E and reporting tools to achieve effectiveness and efficiency.
  • Consider the need for comparative M&E of pilot activities (PSD, GIS, NARC research, and others) to develop strong rationale for scaling up proven practices within ASHA as well as other GoN initiatives.
  • Support in the assessment of national as well as project policies and processes, providing recommendations to improve project performance, and to make field implementation practical and effective.
  • Other tasks as directed by PC.

Minimum Qualification and Experience:Salary: Starting salary for the specialist will be NRs 110,000. Tax on the salary will be as per the government Income Tax Rule. Annual increment: Upon satisfactory performance, the project staff will be provided with annual increment of one day salary. 

Age Limit:The age limit for the position should not exceed 55 years.

  • Masters degree in monitoring and evaluation, development, management or related discipline.
  • At least 7 years of professional experiences in the field of research and studies, statistics and at least 3 years proven M&E experience with
    • The logical framework approach and other strategic planning approaches.
    • M&E methods and approaches (including quantitative, qualitative and participatory).
    • Planning, design and implementation of M&E systems and MIS
    • Training in M&E development and implementation and/or facilitating learning-oriented analysis of M&E data.
    • GIS working knowledge and experience.
    • Computer based data processing and information analysis.
    • Report writing.
  • A solid understanding of public policies, development approaches with a focus on participatory processes, market economy management, and gender issues.
  • Familiarity with and a supportive attitude towards processes of strengthening local organizations and building local capacities for self-management.
  • Willingness to undertake regular field visits and interact with different stakeholders, especially primary stakeholders.
  • Proficiency in computer, information and communication technology.
  • Fluency in written and spoken English and Nepali.

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Download TOR