Information Management Assistant Entry Level

UNDP
Kathmandu
Salary: Negotiable
1922 Views 2015-04-24 00:00:00
  • Nos. of Opening :
  • Working Position : Entry Level
  • Qualification Degree : Bachelor’s Degree
  • Salary : Negotiable
  • Job Category : NGO / INGO / Social work
Job Description
Duties and Responsibilities

1.  Support office in collecting and ensuring information is up-to-date;

  • Collect and maintain Nepal Information Platform with relevant and up-to-date information;
  • Support in maintaining incidents and other databases as necessary;
  • Assist in the preparation of meeting minutes, presentations, working papers and tables for briefing and review sessions;
  • Produce various information products as required;
  • Supports RCO in preparing annual reports, work plans, financial expenditure reports etc.

2.  Support office in networking with partners;

  • Develop and maintain the network of partners  to gather, maintain and produce wide range of information products;
  • Facilitate the meetings with partners relating to Web Taskforce Meeting annually, any other related activities.
  • Support UNDAF data needs through providing data using and mapping from UNCT group.

3.  Assist in design, develop and maintain databases;

  • Assists GIS/IM Officer in designing and developing database management systems, monitoring tools and data collection tools/templates
  • Maintain various databases such as Who is Doing What Where(4W), Operational Space, Security Incidents, Disaster Database, Daily Reports as required; and
  • Promote Data Readiness and Common Data Repository.

4.  Facilitation of knowledge building and knowledge sharing;

  • Organize training for UNCT Communication Focal Person and RCO staff in Nepal Information Platform, when required;
  • Conduct Database and Nepal Information Platform training to UNV and Interns;
  • Assist in Identification of sources of information and trends related to UN coordination including identification of knowledge networks and communities of practice.

5.  Any other activity as reasonably requested by the supervisor;

  • Undertake other duties that may be required by the Head of Office, the GIS/IM Officer or UN Coordination Analyst; and
  • Participate to field mission and act as translator, whenever necessary

Competencies
  • Work prioritization and ability to multitask;
  • Ability to maintain a high level of accuracy, confidentiality concerning financial and employee files;
  • Excellent interpersonal skills;
  • Shares knowledge and experience;
  • Positive, constructive attitude;
  • Ability to work and act under pressure with discretion in politically sensitive environment with a minimum of comfort;
  • Responds positively to critical feedback and differing points of view;
  • Ready to work independently, under tight deadlines;
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
  • Ability to work in a multi-cultural team environment with a positive attitude;
  • Highest standards of integrity, discretion and loyalty;
  • Strives for supportive working environment and positive working relationship;
  • Focuses on result for the client and responds positively to feedback.
Required Skills and Experience

Education:    

  • Bachelor’s Degree in Information Technology/Computer Sciences or relevant field.

Experience & Skills:    

  • Minimum of 3  years work experience in relevant field;
  • Strong computer skills – basic web design and database management, experience of GIS software would be an advantage.
  • Strong command of Microsoft package, particularly Excel
  • Previous experience in IM in a UN context will be an advantage

Language Requirements:

  • Proven communication skills in written and spoken in English and Nepali.