Job Description

Finance and Admin Officer

Primary position purpose The main purpose of this position is to manage an account for day to day cash inflows and outflows, ensuring proper systems and procedures are being followed, and assist the Project Manager with finance issues.

 

Position Description
Position Title	Finance and Admin Officer
Department	Finance
Opening	1st October 2016
Duty Station	Rasuwa
Reports to	Financial Controller
Supervises	None
Effective Date	Starting immediately
Position Status	Fixed term up to 31 July 2017,   extendable based on Fund availability and performance
Contract Period	10 months ( Approx.) , extendable based on Fund availability and performance

JOB RESPONSIBILITIES:

 

General Description of the Role:

 

Key Duties:

 

Finance:

• Issuing cash payments and ensuring all expenses are reasonable and appropriately authorized and recorded;
• Monitoring floats outstanding and ensuring they are cleared on a regular basis;
• Maintaining excel cash and bank books, ensuring all movements are recorded and coded to appropriate donors and projects;
• Ensuring all purchases have been made following GOAL purchasing procedures and have all relevant supporting documentation attached to payment requisition;
• Reconciling bank statements and physical cash to the cash tracking sheet daily, and to the cash book weekly;
• Weekly cash and bank reporting to Country Office
• Overseeing and submitting funds requests, including liaising with SFO and FC to ensure sufficient funds are on hand;
• Ensuring payroll remittances are made each month on a timely basis;
• Induction training in finance procedures (forms, etc.) for all new field staff;
• Send monthly TDS tracking sheet to SFO for TDS tracking and deposit in time

 

• Assist FC in monthly budgeting process
• Keeping the FC       updated on work progress throughout the month, and bringing all major issues to his or her attention;
• Other duties as requested by Financial Controller.

 

Administration:

• General Administration of field office
• Record keeping of Time Sheets, Staff Attendance, Annual Leave etc
• Supporting Local team in Administrative tasks
• Liaison with HR for other HR related tasks

Requirements:

• Qualification Bachelor degree in accounting or finance
• Accounting qualification or studying towards an accounting qualification (ACCA, ICAN,ACA)
• Previous experience working in NGO finance and Admin
• Good Knowledge of Tax system of Nepal
• Excellent written and spoken English, outgoing personality with excellent communication and training skills
• Strong Excel and MS Office skills
• Good team player, flexible, ability to meet strict deadlines and capable of working with a multinational country team
• Very enthusiastic and keen to work hard to achieve the objectives of the organization

 

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GOAL has Standards of Integrity and a Child Protection Policy, which have been developed to ensure the maximum protection of programme participants and children from exploitation. GOAL also has a confidentiality policy ensuring the non-disclosure of any information whatsoever relating to the practices and business of GOAL, acquired in the course of duty, to any other person or organisation without authority, except in the normal execution of duty. Any candidate offered a job with GOAL will be expected to adhere to these policies. GOAL is an equal opportunities employer.

 

This Job Description only serves as a guide for the position available. GOAL reserves the right to change this document..