Level: Officer Reports to: Volunteer Manager Location: The role will be based on Kathmandu, but the applicant should be willing to travel locally from time to time. Intern Allowance: Rs.15.000 to 20.000 per month Type of Contract: Initially 6 months as Intern, with the possibility of becoming a permanent member of the staff depending on performance. Needs a driving licence along with vehicle. Deadline for Application: Thursday 15th February 2018
Job Overview: The Volunteer Coordinator Intern role at VIN is responsible for all the coordination and logistic elements to ensure an effective settling in of volunteers in the country, host families and project placements.
Responsibilities and duties:
Collect volunteers personal details (emergency contacts, contact numbers, email)
Prepare Volunteers Cards
Identify, profile and confirm host family/organisation/ Monastery with Volunteer Manager for placement
Prepare and make sure hosts families are informed and ready to host volunteers
Prepare, update data and documents in server
Welcome new joiners at the airport / office
Arrange pick ups ( hotel – office, office – host family, host family – hotel)
Arrange sightseeing, community visits and hospital appointments (if needed)
Leading excursions for volunteers (if needed)
Inform volunteers about review and follow up meetings. Conduct the meetings and keep records / notes.
Record volunteers arrival / departure dates to host families and also travel / trekking. Work with the accountant to make sure this information is up to date.
Record expenses of Volunteer Program
End of Placement:
Receive all the documents / reports from the volunteers
Make sure an Exit / Feedback survey is sent to volunteers
Arrange Exit / Feedback Interview
Problem Solving: Identifies and analyzes problems; weighs relevance and accuracy of information; generates and evaluates alternative solutions; makes recommendations.
Decisiveness: Makes well-informed, effective, and timely decisions, even when data are limited or solutions produce unpleasant consequences; perceives the impact and implications of decisions.
Flexibility: Is open to change and new information; rapidly adapts to new information, changing conditions, or unexpected obstacles.
Resilience: Deals effectively with pressure; remains optimistic and persistent, even under adversity. Recovers quickly from setbacks.
Interpersonal Skills: Treats others with courtesy, sensitivity, and respect. Considers and responds appropriately to the needs and feelings of different people in different situations.
Accountability: Holds self and others accountable for measurable high-quality, timely, and cost- effective results. Complies with established control systems and rules.
Public Service: Shows a commitment to serve the public. Ensures that actions meet public needs; aligns organizational objectives and practices with public interests.
Continuous Learning: Assesses and recognizes own strengths and weaknesses; pursues self- development.
Bachelor’s Degree or higher studies in any discipline
Experience as volunteer is desirable
Advanced level MS Office Package (Excel, Word, Powerpoint)
Fluent in English and Nepali
If you are interested in the role, please send your most updated CV and Covering Letter to firstname.lastname@example.org no later than 15th February 2018.