Level: Manager (7 Direct Reports) Reports to: Executive Director Location: The role will be based on Kathmandu, but the applicant should be willing to travel locally and abroad from time to time. Salary and Contract: Rs.40,000 to 55,000 (negotiable) Type of Contract: Initially two year (extendable at VIN’s discretion) Deadline for Application: Thursday 15th February 2018
Job Overview: The Organizational Development Manager role works directly with the Executive Director, and is responsible for performing a number of high level administrative and coordination duties. This is a highly visible management level assistant position, with 7 direct reports, which aims to enhance the Executive Director, and also the team’s, effectiveness by providing information management and coordination support. This role must have the ability to work well with all levels of internal management staff, external organisations and NGOs. Sensitivity to confidential information might be required.
Responsibilities and duties:
Team Management & Coordination:
Overview and coordination of team’s plans and projects.
Tracking of plans, deliverables and risks.
Reporting of achievements and challenges
Read reports prepared by staff, and other organizations, and summarize them for the Executive Director.
Help develop a long term strategic plan and sustainable ways of working for the organisation.
Document & organize all documentation maintained and used by the organization.
Manage and administer the office’s day to day activities and workplace as necessary.
Support to Executive Director:
Calendar management and scheduling (appointments, interviews, meeting, travel and events)
Act on behalf of the Executive Director (by phone, email & letters), with other organisations, staff and volunteers
Attend meetings with the Executive Director, Note taking, Presentations preparation.
Identify and contact like-minded organizations for potential new business opportunities and collaborations.
Branding & Communications:
Update VIN’s website and social media contents based on current achievements and future plans.
Write / edit daily news.
Prepare promotional materials and documentation for external purposes and community support (ie leaflet, videos, etc.)
Organizational Skills: Perform office and administrative duties (Screening calls, managing calendars, scheduling meetings and event arrangements)
Problem Solving: Identifies and analyzes problems; weighs relevance and accuracy of information; generates and evaluates alternative solutions; makes recommendations.
Team Building: Inspires and fosters team commitment, spirit, pride, and trust. Facilitates cooperation and motivates team members to accomplish group goals.
Decisiveness: Makes well-informed, effective, and timely decisions, even when data are limited or solutions produce unpleasant consequences; perceives the impact and implications of decisions.
Written Communications: Writes in a clear, concise, organized, and convincing manner for the intended audience.
Influencing / Negotiating: Persuades others; builds consensus through give and take; gains cooperation from others to obtain information and accomplish goals.
Accountability: Holds self and others accountable for measurable high-quality, timely, and cost- effective results. Complies with established control systems and rules.
Interpersonal Skills: Treats others with courtesy, sensitivity, and respect. Considers and responds appropriately to the needs and feelings of different people in different situations.
Public Service: Shows a commitment to serve the public. Ensures that actions meet public needs; aligns organizational objectives and practices with public interests.
Continuous Learning: Assesses and recognizes own strengths and weaknesses; pursues self- development.
MBA or Master’s degree in Communications, Journalism, Social Science (or equivalent)
Programme / Project management experience
Proven track record of providing day to day support / assistance to executive / senior level members in organisations
Advanced level MS Office Package (Excel, Word, Powerpoint)
Fluent in English and Nepali
If you are interested in the role, please send your most updated CV and Covering Letter to firstname.lastname@example.org no later than 15th February 2018