Qualification Degree : Bachelor’s degree or equivalent required.
Salary : As Per Organization's Rule
: Finance / Administration
Nature : Full Time
THE ASIA FOUNDATION NEPAL
TITLE: General Services Assistant
UNIT: Nepal office
REPORTS TO: Administration Manager
1. SUMMARY OF RESPONSIBILITIES
Under the supervision of the Administration Manager, the General Services Assistant is responsible for general office administration/operations and IT support.
Frequent contact with the Administrative Officer and Administration Manager, IT Solutions & Support Engineer, and all other Foundation staff on administrative matters.
Contact with vendors and service providers to the Foundation; ministries on visa, custom clearance and program logistics; contact with grantees.
Bachelor’s degree or equivalent required.
At least two years of experience in office administration and general services (preferably with an international organization).
Willingness, enthusiasm and flexibility to provide services.
Ability to work under pressure.
Proficiency in MS Word, MS Excel and MS Outlook a must.
Good communication skills in English and Nepali.
Good interpersonal skills.
IT knowledge on data processing, computer operations training or experience in a multi-operations system is required.
Ability to work effectively in a multicultural environment.
4. JOB DUTIES AND RESPONSIBILITIES
Ensure TAF vehicles are well maintained and serviced periodically. Maintain record of all TAF vehicles, timely renewal of blue books of all vehicles and office motorbikes
Review vehicle log books and verify them periodically
Ensure sufficient fuel stock for vehicles and generators especially during times of fuel shortages
Assist in renting of vehicles for TAF staff and guests as and when required.
Assist in preparing drivers and support staff’s times sheets and overtime report
Assist in preparation of duty roster for guards and drivers
Keep inventory of drivers’ and guards’ uniforms
Assist in the upkeep of office repairs and maintenance
Monitor all service providers such as office cleaners, electricians, and plumbers.
Ensure cleanliness of office and its compound at all times
Assist in maintaining and updating inventory (office, warehouse, residence(s), grantees).
Conduct physical verification periodically.
Assist in arranging shipment and clearance of expatriate personal effects, the Foundation and grantee’s equipment, and book container for Books for Asia program
Assist in obtaining visas for expatriates, consultants, grantees and local staff for official travel.
Assist in office procurements. Ensure full understanding of the Foundation’s procurement policy.
Prepare payment vouchers. Ensure full supporting documentations along with the payment vouchers.
Handle petty cash and maintain relevant records.
Any other tasks assigned by Administration Manager and senior management
Assume responsibility for maintenance & repair of office computers, copy machines, scanners, and multi-media projectors
Installing and configuring computer hardware, software, systems, networks, printers and scanners.
Monitoring and maintaining computer systems and networks.
Provide basic troubleshooting. Responding in a timely manner to service issues and requests.
Provide IT support for TAF meetings and workshops
Report IT issues to GIS Support Engineer where necessary
Maintain the inventory for equipment and users
Assist in purchase requisition for all IT hardware and software
Applicants are requested to email their CV along with a cover letter describing suitability for the position by 17 February 2019 to email@example.com referencing "General Services Assistant" in the subject line.
Only short-listed candidates will be contacted. Telephone calls will not be entertained.
The Asia Foundation is a nonprofit international development organization committed to improving lives across a dynamic and developing Asia. Working through our offices in 18 countries and informed by deep local expertise and six decades of experience, we address the critical issues affecting Asia in the 21st century by: strengthening governance, expanding economic opportunity, increasing environmental resilience, empowering women, and promoting international cooperation.