S/he shall be responsible for the management of all documents of the company. S/he shall ensure that the architecture of a company is set up so that everything will be documented correctly. A few of the main duties are updating crucial procedures, ensure all documents are recorded and reaches appropriate personnel in the organization in time.
Implement and maintain document control processes and procedures
Develop and maintain the Document Management System.
Manage all flows of documents either in electronic form or on paper support.
Ensure Document Management accordingly to established procedures or standards (documents numbering, formats, issuance, review, dispatch, recording and archiving).
Maintain proper storage of documents and information. Ensure all documentation are correctly identified, distributed and filed/stored.
Maintain and manage electronic and hard copy documents as required.
Process incoming and outgoing documentation
Ensure control and coordination of projects documentation and data.
Makes sure that controlled copies of latest approved documents are distributed internally and externally as approved.
General document control activities such as photocopying, scanning, numbering and all others aspect related to document quality.
Prepare ad-hoc reports on projects when required/ Assistance in the preparation collation and issue of reports and registers as may be required.
Communicate and liaise with Project Teams, Suppliers/3rd parties to agree standards, systems, efficient flow of documentation as required
Monitoring of documentation progress in cooperation with the project planner.
Ensuring the use of standardized forms and templates.
Set up Projects folders and facilitate Project communication process.
Establish and maintain the Master Document Register in cooperation with all Project teams.
Maintain confidentiality around sensitive documentation
Interested Candidates can email their resumes to email@example.com
This Job is expired. The Company is no longer accepting applications for this position.