Cluster Finance and Administration Officer

Job Description

Activities related to TA finance and administration

• In coordination with Cluster Coordinator, carry out office management functions, such as arranging travels, purchasing and maintaining office supplies, safeguard of office assets, maintaining records and so on.
• Support Cluster coordinator, in preparing field office plan, budgets and forecasts in a periodic basis, and updating the plans regularly.
• Maintain books of accounts, supporting evidence and relevant records of the transactions carried out from the field office.
• Support bank and cash management function at the field office.
• Prepare monthly expenditure and fund status report and submit the report to regional and central NCCSP offices.
• Support HR in leave tracking of staffs of field office, support staff management
• Folder management in SharePoint and Archiving.
• Activities related to FA financial monitoring and reporting
• Assist in communication related to monitoring of compliance with Grant Manual, MoU and NCCSP2 Operational Guidelines by Municipalities. Financial monitoring will be the responsibility of the financial assurance experts at regional level; however, will be closely supported by the CAFOs. CAFOs will support in:
  1. 1. Municipality Communication about municipality’s financial management activities such as budgeting, budget virement, expenditure control, staff advances, cash management, treasury management, procurement management, safeguard of assets, accounting and recordkeeping, financial reporting, internal/external audit follow-up, and so on.
  2. 2. Interact with Municipality personnel, especially finance function personnel, to get updates in challenges faced in aforementioned areas of financial management and the actions taken by Municipalityies to overcome such challenges.
  3. 3. Collect the supporting evidences, whenever required, to ensure transactions are appropriate and adequately supported.
  4. 4. Take stock of issues noted by Internal and External Auditors or other financial reviewers that are related to internal control system or specific to NCCSP2.
• For Municipality’s Financial Reporting:
• Carry out on-the-job technical and capacity development support for finance personnel in the Municipality level, as per guidance from PFM team at regional and central level. This shall include advisory and mentoring roles (such as reinforcement of government regulations and dissemination of best practices), e.g. in procurement, UC formation and orientation, budget preparation and virements, payment procedures, etc. Refrain from assuming the responsibility of the Municipality personnel (such as preparing the payments/reports, handling their cash, etc.).
• Support compilation of financial reports and other financial information related to Municipalities:
  1. 1. Collect monthly financial reports (Faatbari) and annual financial statements (Arthik Bibaran) of Municipalities and submit to regional offices for further compilation.
  2. 2. Support in quality assurance of the reports conducted by financial assurance experts at regional level
  3. 3. Support activity-wise financial information (budget, expenditure, forecasts) entry into MIS.
• Report the outcome of activities including challenges, red flags or other issues regularly to PFM team at regional and central level.

Deliverables

The staff will deliver the following:

• Monthly and periodic plans and budgets
• Monthly financial reports of TA activities of field office
• Monitoring reports of Municipalities
• Compilation of Financial Reports of Municipalities, along with findings, if any

Candidate Specification

Required competencies and experience

• Bachelor’s degree in business studies, business administration, accounting or equivalent from reputed university
• Experience including experience in accounting, budgeting, assurance or financial reporting role. Knowledge of public sector in Nepal, will be an added advantage.
• Experience of working in remote areas of Nepal will be an added advantage.
• Experience of implementing effective internal control systems including procurement.
• Fluency in Nepali and English and good communication skills.
• Ability to organize work and projects and to adapt to changing circumstances (flexibility);
• Good analytical, negotiating, advocacy, inter-personal communication skills;
• Good report writing skills in Nepali and English;
• Proficiency in Excel, Power point and Word;

Locals from the working districts are strongly encouraged to apply

Job Profile

Mott MacDonald has been appointed by the British Embassy Kathmandu (BEK) as the Technical Assistance Provider for the “Nepal Climate Change Support Programme Phase 2 (NCCSP2), led by the Ministry of Forests and Environment. NCCSP was designed with an aim to ensure that the poorest and most vulnerable communities in Nepal are able to adapt to the effects of climate change. NCCSP2 supports local governments design and implement Local Adaptation Plan of Actions (LAPA) activities, with higher level support provided to the MoFE and Provincial government. The LAPA process provides a climate risk screening approach that is aligned with the periodic and annualMunicipality planning and budgeting process of municipalities.
NCCSP2 will operate in up to 40 Municipalities in Provinces 5, 6 and 7. The aim of NCCSP2 is to:

• Support the poorest and most vulnerable communities and local enterprises in western Nepal to become more resilient to the impacts of climate change;
• Use participatory, evidence-based processes to identify long-term adaptation priorities; and integrate these into Government of Nepal planning and policy;
• Build the capacity of Government of Nepal to finance, design and deliver adaptation interventions;
• Improve coordination of community-based adaptation interventions and generate evidence that can improve the quality of future adaptation planning

The objectives of the Technical Assistance to NCCSP2 is to support and build the capacity of the Government of Nepal to deliver the programme. The TA to the NCCSP2 comprises of 4 objectives:

1. 1. Help the Government of Nepal (GoN) to deliver the programme effectively, efficiently, and economically through the provision of technical expertise
2. 2. Reduce the fiduciary risk associated with the programme
3. 3. Strengthen the capacity of the GoN to implement climate change adaptation programming today and in the future

Share learning from NCCSP with others and lead the coordination of partners working on climate change adaptation in Nepal

Other Information

Equality, diversity and inclusion
We put equality, diversity and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute.

Agile working
At Mott MacDonald, we believe it makes business sense for you and your manager to choose how you can work most effectively to meet your client, team and personal commitments. We embrace agility, flexibility and trust.

More about Mott MacDonald
We’re a global engineering, management and development consultancy.
Our purpose is to improve society by considering social outcomes in everything we do, relentlessly focusing on excellence and digital innovation, transforming our clients’ businesses, our communities and employee opportunities.
A fundamental part of this is respecting each person’s differences and striving to meet their needs.
Our values: progress, respect, integrity, drive, excellence

Apply Instructions

Apply Link: 

https://sjobs.brassring.com/TGnewUI/Search/home/HomeWithPreLoad?PageType=JobDetails&partnerid=25141&siteid=5169&Areq=54097BR#jobDetails=1419072_5169

 

Deadline for application: 20 December 2021

Location: Karnali Province

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