Admin and Finance Assistant

Nepal Agricultural Market Development Programme
Location: Lalitpur
Salary:As Per Organization's Rule
Posted Date: 2019-03-06 Deadline: 2019-03-23
  • Nos. of Opening : 1
  • Location : Lalitpur
  • Qualification Degree : Bachelor’s Degree in Management
  • Salary : As Per Organization's Rule
  • Category : Finance / Administration
  • Nature : Full Time
Job Description

Position: Admin and Finance Assistant

Reports to : Sr. Admin & HR officer  and Sr. Finance Officer   

Location : Lalitpur with occasional visits to the field offices.

Purpose of the job: Under the supervision of the Sr. Admin & HR Officer/Sr. Finance Officer, Sahaj-Nepal  Agricultural Market Development Program (NAMDP), he/she will assist in the smooth operation of day  to day activities of Admin & Finance Unit.

Administrative & HR:

  • Assist the Sr. Admin and HR Officer in smooth operation of day to day office activities  
  • Assist in soliciting quotations, preparing compression chart and procuring office supplies  and fixed  assets
  • Check monthly consumption of store supplies and ensure the payment of office utilities.
  • Assist in proper inventory management and record keeping of fixed assets & preparation of reports and insurance of fixed assets.
  • Assist for visa processing for expat and staff
  • Manage vehicle movement including maintenance & preparation of vehicle performance report  
  • Assist  in  logistic  arrangement  of  field  visits,  national  and  international  workshops  and  seminars  including flight reservation, hotel and vehicle arrangement
  • Supervises the  work  of  Office  assistants  and  Drivers,  including  assigning  workload  and  monitoring  employee performance.
  • Assist to conduct proper recruitment process and provide the logistics management of recruitment,  prepare  long  listing  of  job  applications,  invitation  to  candidates,  preparation  of  meeting  room,  informing the interview panel etc.
  • Assist in filling system and manage filing the official documents for both hard and electronic copies.

Information Technology (IT):

  • Coordinate with IT department in Swisscontact South Asia Regional Office for meeting IT compliance  with support from local IT maintenance service providers.  
  • Promptly communicate with IT   maintenance service providers, Internet service provider for  resolving any IT problems.

 

Finance:

  • Assist in carrying out all operations required for authorizing and effectuating expenditures under all  types  of  funding  and  ensuring  the  most  rational  use  of  those  funds.  This includes  making  calculations, checking supporting justifying documents and making payments.
  • Prepare  vouchers and make   journal  entries continuously in line with the  organizational  requirements
  • Monitor the petty cash and ensure that the  maximum amount never  exceeds the limit
  • Prepare and  dispatch timely invoices of  external parties
  • Assist in dealing with the Auditors for Interim, Fiscal year and Final audit
  • Ensure deduction at Source & Advance Payment of Income TAX & VAT, safe keeping of the all Tax  and VAT related documents and filing of E-Returns
  • Maintain appropriate filing system of financial document and project financial related documents
  • Maintain integrity and confidentiality of  all  financial transactions
  • Perform all other duties as assigned by the supervisor

Required Qualification:

  • Minimum Bachelor’s degree in relevant field with at least 2 years’ experience in similar position,  preferably in NGO/INGO
  • Strong written and spoken skills in English and Nepali languages and able to produce documents  in Nepali language as well as strong Nepali typing skills
  • Good knowledge of Microsoft Office package  
  • Able to multi-task and take responsibilities independently

Apply Instructions

Submit your CV with cover letter to : NAMDP PSU Office, Swisscontact, Kupondole, lalitpur or Email to : np.info@swisscontact.org before 23rd March 2019

Organization Summary

Sahaj, also known as the Nepal Agricultural Market Development Programme (NAMDP), aims to facilitate increased engagement of smallholder farmers, especially women-led production units and people from disadvantaged backgrounds, in commercial agriculture. The project does this by making markets more accessible to smallholders, which allows them to improve their competitiveness and income from farming. It adopts an ‘Inclusive Markets’ approach, commonly referred to as the Making Markets Work for the Poor (M4P) or Market Systems Development (MSD) approach. Sahaj partners with different market actors and enables them to take the lead in co-designing innovative business models and implementing activities that increase farm-productivity and boost the marketing potential of the crops or livestock supplied by the poor farmers. Sahaj is a joint initiative of the Government of Nepal and the Government of Switzerland. It is mandated by the Swiss Agency for Development and Cooperation (SDC) and is designed as a 12-year programme with three consecutive phases. The first phase of the programme started from March 2016 and will continue until December 2019. Sahaj is jointly implemented by Swisscontact as the lead agency, and the Center for Environmental and Agricultural Policy Research, Extension and Development (CEAPRED).
Industry Type NGO / INGO / Social Work
Location Sanepa Marga, Kupandole - 10, Lalitpur P.O. Box : 21499, Nepal
Organization Size 20-50
Active Jobs By Nepal Agricultural Market Development Programme

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