Location : Lalitpurwith occasional visits to the field offices.
Purpose of the job: Under the supervision of the Sr. Admin & HR Officer/Sr. Finance Officer, Sahaj-Nepal Agricultural Market Development Program(NAMDP), he/she will assist in the smooth operation of day to day activities of Admin & Finance Unit.
Administrative & HR:
Assist the Sr. Admin and HR Officer in smooth operation of day to day office activities
Assist in soliciting quotations, preparing compressionchart and procuring office supplies and fixed assets
Check monthly consumption of store supplies and ensure the payment of office utilities.
Assist in proper inventory management and record keeping of fixed assets & preparation of reports and insurance of fixed assets.
Assist for visa processing for expat and staff
Manage vehicle movement including maintenance & preparation of vehicle performance report
Assist in logistic arrangement of field visits, national and international workshops and seminars including flight reservation, hotel and vehicle arrangement
Supervises the work of Office assistants and Drivers, including assigning workload and monitoring employee performance.
Assist to conduct proper recruitment process and provide the logistics management of recruitment, prepare long listing of job applications, invitation to candidates, preparation of meeting room, informing the interview panel etc.
Assist in filling system and manage filing the official documents for both hard and electronic copies.
Information Technology (IT):
Coordinate with IT department in Swisscontact South Asia Regional Office for meeting IT compliance with support from local IT maintenance service providers.
Promptly communicate with IT maintenance service providers, Internet service provider for resolving any IT problems.
Assist in carrying out all operations required for authorizing and effectuating expenditures under all types of funding and ensuring the most rational use of those funds. This includes making calculations, checking supporting justifying documents and making payments.
Prepare vouchers and make journal entries continuously in line with the organizational requirements
Monitor the petty cash and ensure that the maximum amount never exceeds the limit
Prepare and dispatch timely invoices of external parties
Assist in dealing with the Auditors for Interim, Fiscal year and Final audit
Ensure deduction at Source & Advance Payment of Income TAX & VAT, safe keeping of the all Tax and VAT related documents and filing of E-Returns
Maintain appropriate filing system of financial document and project financial related documents
Maintain integrity and confidentiality of all financial transactions
Perform all other duties as assigned by the supervisor
Minimum Bachelor’s degree in relevant field with at least 2 years’ experience in similar position, preferably in NGO/INGO
Strong written and spoken skills in English and Nepali languages and able to produce documents in Nepali language as well as strong Nepali typing skills
Good knowledge of Microsoft Office package
Able to multi-task and take responsibilities independently
Submit your CV with cover letter to : NAMDP PSU Office, Swisscontact, Kupondole, lalitpur or Email to : firstname.lastname@example.org before 23rd March 2019
Sahaj, also known as the Nepal Agricultural Market Development Programme (NAMDP), aims to facilitate increased engagement of smallholder farmers, especially women-led production units and people from disadvantaged backgrounds, in commercial agriculture. The project does this by making markets more accessible to smallholders, which allows them to improve their competitiveness and income from farming. It adopts an ‘Inclusive Markets’ approach, commonly referred to as the Making Markets Work for the Poor (M4P) or Market Systems Development (MSD) approach. Sahaj partners with different market actors and enables them to take the lead in co-designing innovative business models and implementing activities that increase farm-productivity and boost the marketing potential of the crops or livestock supplied by the poor farmers.
Sahaj is a joint initiative of the Government of Nepal and the Government of Switzerland. It is mandated by the Swiss Agency for Development and Cooperation (SDC) and is designed as a 12-year programme with three consecutive phases. The first phase of the programme started from March 2016 and will continue until December 2019. Sahaj is jointly implemented by Swisscontact as the lead agency, and the Center for Environmental and Agricultural Policy Research, Extension and Development (CEAPRED).